Assistant Office Manager

EMCOR Facilities Services, Inc.; Richmond (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Excellent wages

Opportunity for career growth

Training and development opportunities

Tuition assistance provided

Paid Holidays (8)

Paid Time Off (PTO)

401k w/ employer contribution

Healthcare w/ employer contribution

Paid life and disability

Employer paid life insurance

Vision care

Dental care

Discounts at major cell phone and auto

Job summary

EMCOR Facilities Services, Inc. is seeking an administrative support professional to assist the Office Manager with a variety of tasks including inquiries, procurement, and daily operations.

The role involves coordinating meetings, managing office supplies, and supporting the sales team with bid documents and vendor certificates. Candidates should have a high school diploma or GED and be willing to pass a background check and drug screening.

Qualifications

• High school diploma or GED required.
• No experience required.
• Career minded.
• All offers predicated upon successfully passing a drug test and background check.

Responsibilities

• Responds to and resolves administrative inquiries and questions.
• Assists with the planning of company meetings and events.
• Procures company issued clothing.
• Assists with the management of vendors who supply and service office equipment/resources.
• Maintains office supplies and coordinates maintenance of office equipment.
• Review of utility and vendor invoices for accuracy and payment approval.
• Responsible for general office tasks including mail distribution, office and kitchenette supplies, and supervision of office cleaning contractor.
• Assists with supporting the sales department preparing bid prequalification, bid bonds, and certificates of insurance.
• Performs other related duties as assigned. #emech

Skills

Administrative support

Education

High school diploma or GED

Job description

Support the Office Manager in a variety of tasks to include administrative inquiries and procurement along with assisting in daily operations or tasks as delegated by the Office Manager.

We are a full-service, single-source mechanical contractor providing engineering, installation, and maintenance services for HVAC units, plumbing, and piping systems. We have designed, built, operated, and maintained mechanical systems for a wide variety of clients, including hospitals, data centers, manufacturers, financial institutions, universities, office buildings, and more.

Job Summary

Support the Office Manager in a variety of tasks to include administrative inquiries and procurement along with assisting in daily operations or tasks as delegated by the Office Manager.

Essential Duties And Responsibilities

• Responds to and resolves administrative inquiries and questions.
• Assists with the planning of company meetings and events.
• Procures company issued clothing.
• Assists with the management of vendors who supply and service office equipment/resources.
• Maintains office supplies and coordinates maintenance of office equipment.
• Review of utility and vendor invoices for accuracy and payment approval.
• Responsible for general office tasks including mail distribution, office and kitchenette supplies, and supervision of office cleaning contractor.
• Assists with supporting the sales department preparing bid prequalification, bid bonds, and certificates of insurance.
• Performs other related duties as assigned. #emech

Pay range of $20.00 to 25.00 per hour

Benefits And Perks

• Excellent wages
• Opportunity for career growth
• Training and development opportunities
• Tuition assistance provided
• Paid Holidays (8)
• Paid Time Off (PTO)
• 401k w/ employer contribution
• Healthcare w/ employer contribution
• Paid life and disability
• Employer paid life insurance
• Vision care
• Dental care
• Discounts at major cell phone and auto companies

Qualifications

• High school diploma or general education degree (GED) required.
• No experience required
• Career minded
• All offers are predicated upon successfully passing a drug test and background check.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disable

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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