Assistant Office Manager

Enterprise Singapore; Hayward (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Enterprise Singapore is seeking an Assistant Office Manager to support the Regional Director at the San Francisco Overseas Centre. This role involves managing administrative tasks, accounting functions, and coordinating events, ensuring smooth operations and collaboration with various departments.

Qualifications

• At least 2 years of relevant experience preferred.
• Detail-oriented individual with strong numerical skills.

Responsibilities

• Plan and execute events and business trips.
• Handle administrative and accounting functions.
• Coordinate with external agencies for procurement.

Skills

English

Numerical Skills

Event Management

Tools

Microsoft Word

Microsoft Excel

SAP

Job description

Join our dynamic team as the Assistant Office Manager at Enterprise Singapore! You will play a vital role in supporting the Regional Director at our San Francisco Overseas Centre by managing various administrative, accounting, events, and logistics functions.

Key Responsibilities :

• Independently plan and execute events and business trips to ensure smooth operations.
• Handle end-to-end administrative and accounting functions, including procurement, payments, office maintenance, contract management, and financial reporting for our US Overseas Centres.
• Collaborate with relevant departments in our Singapore HQ and the DC Mission, taking a proactive role in updating the employee handbook and corporate functions related to administration, finance, and audits.
• Coordinate with external agencies and vendors to manage procurement, delivery of goods / services, and payments efficiently.
• Undertake additional duties as assigned to support office operations.

Qualifications :

• Proficiency in English with excellent written and verbal communication skills.
• Detail-oriented individual with strong numerical skills.
• Proven experience in organizing and managing events.
• Familiarity with administrative and accounting functions.
• At least 2 years of relevant experience preferred.
• Able to adhere to standard operating procedures (SOPs).
• Proficient in Microsoft Word and Excel; experience with SAP is a bonus.

By applying for this position, you consent to relevant government agencies obtaining and verifying information to assess your application and sharing your personal data for recruitment and reporting purposes.

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