Assistant Managing Law Clerk

The ONeil Search Group; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The ONeil Search Group is seeking an Assistant Managing Law Clerk for a New York law firm. This role requires 5+ years of experience in litigation docketing or managing clerk duties, with strong organizational and filing capabilities.

You will manage calendars, file documents in federal, state, and local courts (including e-filing), and coordinate with attorneys and court personnel. Proficiency in MS Office and legal management software is essential.

Qualifications

• Bachelor's degree required.
• 5+ years in a legal or clerical support role; experience with court filing systems.
• Strong understanding of civil and/or criminal court procedures.
• Proficient in Microsoft Office and legal management software.
• Excellent organizational and multitasking abilities.

Responsibilities

• Assist in managing the department’s calendar, including court dates, deadlines, and internal schedules.
• Prepare, file, and serve legal documents in federal, state, and local courts (including e-filing).
• Monitor and ensure compliance with court rules and procedural requirements.
• Coordinate with attorneys, paralegals, and court personnel regarding case logistics and filings.
• Maintain accurate and organized case files, records, and databases.
• Conduct docket searches and retrieve case-related documents.
• Track and follow up on filings, motions, and other case activities.
• Assist in training junior staff or clerks as directed.
• Handle administrative tasks such as document formatting, proofreading, and document distribution.
• Provide backup support to the Managing Clerk as needed.

Skills

Calendar management

Legal terminology

Attention to detail

Communication skills

Education

Bachelor's degree

Tools

CourtAlert

PACER

NYSCEF

CM/ECF

Microsoft Office

Job description

Assistant Managing Law Clerk needed in a NY law firm.

5+ years of relevant experience in litigation docketing or managing clerk experience in a Managing Clerk's office law firm.

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ESSENTIAL JOB FUNCTION

• Assist in managing the department’s calendar, including court dates, deadlines, and internal schedules.
• Prepare, file, and serve legal documents in federal, state, and local courts (including e-filing).
• Monitor and ensure compliance with court rules and procedural requirements.
• Coordinate with attorneys, paralegals, and court personnel regarding case logistics and filings.
• Maintain accurate and organized case files, records, and databases.
• Conduct docket searches and retrieve case-related documents.
• Track and follow up on filings, motions, and other case activities.
• Assist in training junior staff or clerks as directed.
• Handle administrative tasks such as document formatting, proofreading, and document distribution.
• Provide backup support to the Managing Clerk as needed.

QUALIFICATIONS

• Bachelor’s degree required, especially in Legal Studies, Business Administration, or related field.
• 5+ years of relevant experience in a legal or clerical support role; experience with court filing systems required.
• Strong understanding of civil and/or criminal court procedures.
• Proficient in Microsoft Office and legal management software ("e.g., CourtAlert, PACER, NYSCEF, CM/ECF").
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High attention to detail and commitment to accuracy.