Assistant Manager, Student Accounts

The Chronicle Of Higher Education, Inc.; Norfolk (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

The Chronicle Of Higher Education, Inc. is seeking a candidate to supervise the student account collections and billing functions. You will collaborate with collection agencies, manage billing processes, and ensure compliance with various regulations. The ideal candidate will have supervisory experience, excellent analytical and communication skills, and a working knowledge of relevant laws and practices. Competitive salary and benefits are provided, contributing to a professional work environment.

Qualifications

• Experience with collections or accounts receivable is necessary.
• Supervisory experience or equivalent experience is preferred.
• Some financial reporting experience is required.

Responsibilities

• Supervise collections, third-party contracts, and billing functions.
• Collaborate with collection agencies and manage billing process.
• Provide guidance on collection procedures to other departments.

Skills

Knowledge of Fair Debt Collection Practices Act (FDCPA)

Knowledge of FERPA and account receivable applications

Collection techniques

Proficiency in Microsoft Excel

Analytical skills

Interpersonal skills

Excellent communication skills

Organizational skills

Ability to exercise sound judgment

Supervisory skills

Tools

Banner

Job description

Job Description

Supervise the student account collections, third‑party contracts, and billing functions and ensure all established goals are met. Collaborate with collection agencies, manage the third‑party billing process, and ensure quality control. Track receivables and related metrics. Ensure the collection of delinquent receivables in accordance with Commonwealth of Virginia code and the Department of Accounts – Commonwealth Accounting Policies and Procedures (CAAP) guidelines, federal law, and University policies. Provide guidance to other University departments on collection procedures. Supervise staff and provide continued training to promote professional growth, accurate processing, and excellent customer service. Identify and implement best practices and process improvements.

Knowledge, Skills and Abilities

• Working knowledge of the Fair Debt Collection Practices Act (FDCPA), Family Educational Rights and Privacy Act (FERPA) and account receivable applications.
• Working knowledge of state and federal regulations concerning delinquent accounts and collection laws.
• Working knowledge of effective collection techniques and the ability to apply those techniques to collection of accounts.
• Proficiency with Microsoft Office applications, especially Excel.
• Ability to compile complex data in a clear and concise manner.
• Strong problem‑solving and analytical skills and ability to implement remedies as needed.
• Excellent interpersonal skills.
• Excellent written and oral communication skills and the ability to communicate complex material.
• Excellent organizational and time‑management skills including the ability to successfully prioritize and manage multiple tasks as well as meeting critical deadlines.
• Ability to analyze, interpret and implement federal, state and/or University regulations, policies, and procedures.
• Some knowledge of Generally Accepted Accounting Principles.
• Ability to analyze and interpret contracts.
• Ability to exercise sound judgment.
• Ability to effectively supervise staff.

Special Licenses, Registration or Certification

None.

Education or Training

None.

Level and Type of Experience

• Some supervisory experience or equivalent experience in collections or accounts receivable.
• Comprehensive experience in university or large industry financial office.
• Some experience in financial reporting.
• Some experience in transactional accounting processes and reporting.

Additional Considerations

• Considerable experience in Banner.
• Considerable knowledge of Financial Aid, Student Services, Student Accounts, and collections, or related background.
• Considerable knowledge in Accounting, Finance, Business Administration, or an equivalent combination of education and/or experience.
• Some Not‑for‑profit or government accounting experience preferred.

Conditions of Employment

This is an open‑until‑filled recruitment. This recruitment may close after the five‑day required posting period when a suitable pool of applicants has been generated. This position is required to complete a Statement of Personal Economic Interest upon hire in accordance with the Code of Virginia.

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683‑3141.

Alternative Hiring Process

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service‑Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor’s legal duty to furnish information.