Company Secretary

Apex Group Ltd (UK Branch); Reston (VA); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Exposure to senior management

Cross-jurisdiction experience

Job summary

Apex Group is hiring a Company Secretary (Legal Officer) in Corporate Solutions. You will work with the COSEC Team to provide administrative, compliance, and regulatory services for overseas client companies in line with policies and statutory requirements.

Responsibilities include managing board meetings, AML documentation, regulatory updates, and drafting minutes, agreements, and SOPs. You will collaborate across teams while ensuring accuracy and confidentiality in a fast-paced global

Qualifications

• Excellent drafting skills for agendas, minutes, and reports.
• Ability to learn and apply global regulatory requirements for overseas clients.
• Strong work ethic and time management in a fast-paced environment.

Responsibilities

• Understand corporate and legal compliances per client jurisdiction.
• Oversee AML compliance documentation and reporting.
• Coordinate Board Meetings, prepare agendas, circulate packs, and draft minutes.
• Handle annual meeting compliances for overseas client companies.
• Update regulatory documents, registers, licenses, and registrations.
• Assist with banking and taxation document preparation.
• Support internal audits and risk assessments.
• Maintain trackers and ensure data confidentiality.
• Draft and vet agreements, contracts and documents.
• Prepare SOPs and training materials for the team.

Education

Company Secretary

Tools

MS Office

Job description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Job Description: Company Secretary (Legal Officer)

DEPARTMENT: Corporate Solutions

As a member of the COSEC Team you will be expected to work in collaboration with other members of the Team, assist and support in providing administrative, compliance and regulatory services of to overseas client Companies, in accordance with applicable policies and procedures, regulatory requirements, service levels and company standards so as to satisfactorily meet client expectations.

The Role:

• Understanding corporate and legal compliances as per jurisdiction in which client companies are located.

• Overviewing compliances and documentation under the applicable anti-money laundering regulations.

• Handling compliance relating to Board Meetings of overseas client companies as per applicable jurisdiction including scheduling of meeting, preparing agenda and compiling board packs and circulation of the same to directors.

• Handling compliances relating to annual meetings of overseas client companies.

• Attend Board Meetings and make notes for drafting board resolutions and minutes within applicable internal timelines and getting the same approved and signed by directors / Chairman.

• Updating / renewing all regulatory documents of the client companies including statutory registers, returns, registrations, licenses, certificates, insurance, etc. and filling up applications, forms and uploading / downloading of documents required for the same.

• Assisting the team in providing required documents for various purposes including banking and taxation requirements.

• Assisting in audits including internal audits and risk assessments and reviews.

• Maintaining and updating trackers as maintained by clients or internally and ensuring data integrity and confidentiality of internal and client information.

• Drafting and vetting of agreements, contracts and documents.

• Preparation of SOPs and training material for understanding and benefit of the team members.

• To provide administrative and regulatory support to Client Services Team as well as COSEC team as and when required.

• undefined

The Skills:

• Excellent drafting skills including drafting of agenda, resolutions, minutes, reports, agreements, etc.

• Ability to learn and grasp new compliance concepts and global compliances applicable to overseas clients.

• Strong work ethic.

• Adapting and flexible approach towards learning new systems and operational procedures.

• Ability to work under pressure and tight timelines, excellent time management and multi-tasking skills.

• Strong interpersonal, verbal and non-verbal communication skills.

• Team Player with excellent collaborative, analytical, problem solving and organisational skills.

• Result oriented, detail oriented, team player with ability to work effectively with minimum supervision, in a fast paced, complex and dynamic environment.

• Efficient MS Office skills (including MS Outlook, MS Word, MS Excel, MS PowerPoint)

• undefined

Qualifications

• Company Secretary;

• Experience in handling compliances under Anti-Money Laundering Regulations will be an added advantage.

• undefined

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business

• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly

• undefined

• undefined

• undefined

• undefined

• undefined

• undefined