Assistant Manager

Best in Recruiting; Sewickley (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

TOPS Staffing in the Greater Pittsburgh Area is seeking an Assistant Manager – HVAC Operations for a contract-to-hire role. The position is office-based, coordinating daily operations, projects, and scheduling with project managers and crew leads.

Candidates should be organized, comfortable with Excel, and capable of managing multiple tasks while communicating clearly with field staff and leadership. This role offers a salary range of $45,000–$65,000 per year, with standard business hours

Qualifications

• Bachelor's degree in Business, Management, Construction Management, or related field preferred.
• Experience coordinating people, projects, scheduling, or operations is a plus.
• Proficient with MS Excel and other office software.
• Strong communication and interpersonal skills.
• Ability to manage multiple projects and priorities.
• HVAC knowledge is a plus but not required.

Responsibilities

• Coordinate HVAC projects from start to completion.
• Collaborate with project managers and crew leads on daily labor and assignments.
• Schedule installation and service work.
• Manage employee assignments and crew configurations.
• Coordinate purchasing and delivery of HVAC materials and equipment.
• Track project costs, pricing, and profitability.
• Use Excel and project software for scheduling and reporting.
• Assist with recruiting, hiring, and employee management.
• Ensure projects stay on schedule and have necessary materials.
• Complete administrative tasks related to projects.

Skills

Strong communication

Organization

Time management

Problem solving

Project coordination

Team leadership

Scheduling

Education

Bachelor's degree in Business/Management/Construction Management

Tools

Microsoft Excel

Job description

Assistant Manager – HVAC Operations TOPS Staffing | Contract-to-Hire | $45,000–$65,000/year

Daylight TOPS Staffing is partnering with a growing HVAC company in the Greater Pittsburgh area to find an Assistant Manager to help coordinate daily operations, projects, employees, materials, and scheduling. This is an office-based management position with no regular field work. You'll work closely with project managers and crew leads to make sure the right people, materials, equipment, and information are in place to keep HVAC projects moving. This is a great opportunity for someone who is organized, comfortable with computers and Excel, communicates well, and enjoys solving problems and keeping multiple things moving at once.

Job Details

Position: Assistant Manager – HVAC Operations Employment: Contract-to-Hire Schedule: Monday–Friday, approximately 7:00 AM–4:00 PM Pay: $45,000–$65,000/year based on experience Location: Greater Pittsburgh Area Work Environment: Primarily office-based

What You'll Do

• Coordinate HVAC projects from start to completion
• Work with project managers and crew leads to coordinate daily labor and assignments
• Schedule HVAC installation and service work
• Help manage employee assignments and crew configurations
• Coordinate purchasing and delivery of HVAC materials, parts, and equipment
• Track project costs, pricing, and profitability
• Use Excel and company software for scheduling, purchasing, reporting, and project tracking
• Communicate project information and updates to employees and management
• Help resolve scheduling, staffing, material, and project issues
• Assist with recruiting, hiring, training, and employee management
• Help ensure projects stay on schedule and have the necessary materials and manpower
• Complete administrative, accounting, and reporting tasks related to projects

What We're Looking For

• Strong communication and interpersonal skills
• Excellent organization and time-management abilities
• Comfortable working with Microsoft Excel and other computer software
• Strong problem-solving and decision-making skills
• Ability to manage multiple projects and priorities at the same time
• Comfortable communicating with field employees, project managers, customers, and company leadership
• Ability to work independently while also being part of a team
• Leadership ability and confidence making decisions
• Construction, HVAC, manufacturing, or other operations experience is a plus
• Education & Experience Bachelor's degree in Business, Management, Construction Management, or a related field preferred
• Equivalent combination of education and work experience will be considered
• Previous experience coordinating people, projects, scheduling, purchasing, or operations is a plus
• HVAC knowledge is helpful but not required—the right candidate can learn the technical side of the business