Assistant Manager

Smilebuilderz LLC; Lancaster (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Smilebuilderz LLC in Arizona is seeking an experienced, service-oriented Assistant Dental Office Manager to oversee daily administrative operations in our dental office.

You should be self-motivated, highly organized, and a strong communicator with the talent to inspire teams and uphold high standards of patient care and compliance with HIPAA and OSHA.

Qualifications

• High school diploma or equivalent required.
• Associate’s degree preferred.
• At least three years of administrative/clerical experience.
• 3–5 years of recent experience in dental/medical field, with supervisory exposure.

Responsibilities

• Oversee daily office activities and ensure dentist and hygiene schedules are filled.
• Respond to patient, employee, and doctor needs promptly.
• Resolve issues per policies and procedures.
• Screen voicemails and follow up with timely messages.
• Ensure delivery of quality dental care to patients.
• Assist with developing promotional programs to attract patients.
• Support administrative duties such as answering phones and preparing documents.
• Interact professionally with patients, staff and doctors.

Skills

Self-motivation

Organizational skills

Communication skills

Team leadership

Education

High school diploma or equivalent

Associate’s degree in office administration or related field

Job description

Description

Smilebuilderz has an exciting opportunity for an experienced, service-oriented assistant Dental Office Manager to help oversee the administrative operations in our dental office.

To excel in this role, you should be self-motivated, highly organized, a good communicator, and have the talent to inspire teams.

Supervisory Responsibilities:

• Complete deposits and check petty cash from previous workday.
• Prepare Daily Log Summaries to run morning huddles.
• Assist with training and developing the staff to meet performance standards.
• Assist General Manager with staff evaluations.
• Assist General Manager with updating employee missed punches in payroll system.
• May handle or assist with discipline and/or termination of employees in accordance with company policy.
• Oversee and monitor staff call outs. Must be available to respond to Saturday call-offs and collaborate with other managers to secure coverage for the shift.

Duties & Responsibilities:

• Help oversee the daily work activities of the office and make sure the General Dentist and Hygiene schedules are filled.
• Respond efficiently to patient, employee and doctor needs/inquires.
• Resolve patient, employee and doctor needs/inquires in a timely manner and in accordance with company policies and procedures.
• Screen voicemails that are sent to the manager and follow up with messages in a timely manner.
• Ensure the delivery of quality dental care to patients.
• Help develop promotional programs to attract more patients.
• Provide support when needed to assist with assigned administrative duties such as answering phones, preparing documents and presenting treatment plans.
• Be professional and courteous when interacting with patients, employees and Doctors.

Requirements

Safety & Compliance:

Follow OSHA standards and HIPAA according to compliance and programs.

Education, Experience & Requirements:

• High school diploma or equivalent required.
• Associate’s degree in office administration or related field preferred.
• At least three years of administrative and clerical experience.
• Must have 3–5 years of recent, relevant experience in the dental or medical field, preferably with prior supervisory experience.