Assistant Librarian

City of Lincoln; Naples (FL); On-site; USD 38,000 - 70,000; Full time

Job summary

Naples Philharmonic Library is seeking an Assistant Librarian to support the day-to-day operations of the Naples Philharmonic Library. You will work closely with the Principal Librarian and assist the Music Director, conductors, musicians, guest artists and staff.

The role involves music preparation, data entry, acquisitions, licensing, and catalog maintenance, with duties including assembling orchestral folders and attending rehearsals and concerts.

Qualifications

• Undergraduate degree in music required; performance/conducting preferred.
• Two years ensemble librarianship experience required; orchestra library experience preferred.
• Ability to manage details meticulously, stay organized, and work independently.

Responsibilities

• Assist in music preparation, including marking edits, bowings, rehearsal systems, page turns, and errata corrections.
• Photocopying/scanning/printing, binding music, and preparing parts and scores.
• Data entry, library project planning, music acquisitions, publisher licensing, and coordinating volunteers.
• Assemble orchestra folders for concerts and ensure timely return of materials.
• Attend rehearsals and concerts, prep materials, and assist with stage changes and post-performance tasks.
• Assist with audition music preparations and auditions as needed.
• Maintain catalog/database of orchestral, chamber, and choral holdings.
• Organize and submit ASCAP and BMI concert reporting.

Skills

Attention to detail

Organizational skills

Music notation knowledge

Read/Write music

Adobe Acrobat/Photoshop

Microsoft Office

Communication skills

Education

Undergraduate degree in music

Two years ensemble librarianship

Professional orchestra library experience preferred

Tools

Outlook

Word

Excel

Adobe Acrobat

Photoshop

Job description

• Location 5833 PELICAN BAY BLVD,Naples, FL, 34108,United States
• Employee Type FT Exempt
• Required Degree 4 Year Degree

POSITION SUMMARY

The Assistant Librarian will work closely with the Principal Librarian to provide support for the day-to-day operations of the Naples Philharmonic Library, contributing to the creation of exceptional symphonic music and patron experiences. As part of the Artistic Operations team, this position will assist our Music Director, conductors, musicians, guest artists, and staff.

PRIMARY RESPONSIBILITIES

• Assist in all aspects of music preparation, including but not limited to marking edits and cuts, transferring bowings, adding rehearsal systems, adjusting page turns, proofreading and correcting errata.

• Proficient with photocopying/scanning/printing, binding music and reparations of parts and scores.

• Assist with accurate data entry, library project planning, music acquisitions, publisher licensing, bowing circulation, and coordinating tasks with library volunteers.

• Assemble orchestra folders for concerts, ensure all is in good order and disassemble following performances.

• Check and confirm incoming/outgoing music for completeness and ensure the timely return of rented and borrowed materials.

• Attend assigned rehearsals and concerts, arriving at least one hour prior, ensuring the musicians have the necessary materials, conductor’s scores/batons to and from the stage, assist the crew with music during stage changes, time performances and collect music post-performance.

• Assist with audition music preparations and auditions as needed.

• Maintain the database and catalogue of library holdings including orchestral, chamber and chorus music.

• Maintain the collection of scores and parts, both physical and digital.

• Organize and submit ASCAP and BMI concert reporting.

EDUCATION, EXPERIENCE AND QUALIFICATIONS

• Undergraduate degree is required, with music degree in performance, composition or conducting preferred.

• Two years of ensemble librarianship experience required, with professional orchestra library experience preferred.

• Ability to demonstrate and maintain meticulous attention to details, excellent organizational skills, work neatly and efficiently, prioritize tasks, problem-solve and work independently.

• Excellent interpersonal skills and the ability to work in a fast-paced environment.

• Willingness to work flexible night and weekend hours.

• Thorough knowledge of orchestral literature, foreign terms, musical terms/signs, bow markings and contemporary notation.

• Ability to read/write music in different clefs and transpositions, transcribe parts, copy orchestra parts legibly and quickly using hand manuscript and computer notation software.

• Familiarity with score editions and reference sources, enabling performance from materials meeting the highest scholarly standards.

• Experience with image-editing software such as Adobe Acrobat and Photoshop.

• Computer proficiency with Office software, including Outlook, Word and Excel.

Organizational Core Values

Collaborative – working internally and externally to accomplish something together that we may not be able to accomplish separately in order to realize shared goals.
Transparency – behaving and communicating in a manner that exudes openness and sheer honesty.
Excellence – a standard of performance that surpasses ordinary standards.
Accountability – the acceptance and assumption of responsibility for actions, decisions and results.
Patron-first – placing the patron at the center of our efforts.
Integrity – a commitment to the highest standards, values and principles through every action and decision.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position:

• The employee is regularly required to sit and use hands to finger, handle, or feel.

• The employee is frequently required to reach with hands and arms and talk or hear.

• The employee is frequently required to stand and walk.

• The employee must occasionally lift and/or move up to fifty pounds.

• Specific vision abilities required by this job include close vision and color vision.

Work Environment
The work environment is consistent with general office conditions, with moderate noise.

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.