Music LIbrarian

Anacortes; Mount Vernon (WA); On-site; USD 28,000 - 30,000; Part time

Job summary

Skagit Symphony seeks a meticulous Music Librarian to manage the orchestra’s music library, procure scores, and ensure timely distribution for rehearsals and performances.

You will coordinate with the Director of Operations and Chorus Master, maintaining organized physical and digital collections and supporting smooth concert preparation.

Qualifications

• The successful candidate is exceptionally organized, detail-oriented, proactive, and calm when under deadlines.
• They enjoy supporting musicians, communicating clearly with conductors and staff, and building systems that make rehearsals easier for everyone.
• Familiarity with orchestral music, instrumentation, and music preparation practices is strongly preferred.

Responsibilities

• Acquire sheet music for the greater ensemble and distribute it in a timely manner.
• Act as steward of the organization’s music collection, ensuring physical and digital materials are organized and accessible.
• Maintain the music library, ensuring accuracy and readiness for rehearsals and performances.

Skills

Organizational skills

Attention to detail

Communication

Music preparation

Education

High school diploma or GED

Job description

Music Librarian

Do you love music, organization, and being the person who makes things happen behind the scenes? Skagit Symphony is seeking a highly organized and detail-oriented Music Librarian to help bring our performances to life.

Skagit Symphony Overview

Skagit Symphony is a 501(c)(3) non-profit organization powered by more than 100 volunteers, including our orchestra musicians, Board of Directors, committee members, and many others who contribute their time and skills to support our mission. Our small employee staff consists of the Music Director, Executive Director, Director of Operations, Orchestra Manager, Administrative Assistant, and Volunteer Coordinator. For more information see our website at: https://www.skagitsymphony.com/

Skagit Symphony’s mission is to present exceptional orchestral experiences to a growing and inclusive audience; to enrich, entertain, educate, and inspire our community through music. Skagit Symphony performs six concerts per season in our outstanding performance venue at McIntyre Hall in Mount Vernon.

Skagit Symphony is a vibrant community-based organization that brings people together through the shared experience of live music. With a commitment to artistic excellence, education, and community connection, the Symphony plays an important role in enriching the cultural life of Skagit Valley. This is an exciting opportunity to join a passionate team and help support the people who make that mission possible. As Music Librarian, you’ll play a key role in procuring, tracking and organizing the organizations music library.

Position Overview

The Music Librarian is responsible for providing and organizing all the music for orchestral rehearsals and performances, and for maintaining the orchestra’s library of parts and scores. The Music Librarian reports to the Director of Operations, coordinates with the Chorus Master when appropriate, and works closely with the Symphony office. This is an hourly non-exempt position.

The Music Librarian ensures that every musician has the right music at the right time and that the SSO music library remains organized, accurate, and performance ready. Working closely with conductors, musicians, and staff, this position oversees music acquisition, preparation, distribution, and library maintenance while supporting smooth rehearsals and successful performances.

Key responsibilities include acquiring sheet music for the greater ensemble and distributing it in a timely manner. The role is also the steward of the organization’s music collection, ensuring that both physical and digital materials are organized, accessible, and accurately maintained. The complete job description can be found at https://www.skagitsymphony.com/join-our-team

Our team is passionate about sharing exceptional live music experiences with our community and strengthening our role within the rich and diverse cultural life of the Skagit Valley region.

Required Qualifications & Skills

The successful candidate is exceptionally organized, detail-oriented, proactive, and calm when under deadlines. They enjoy supporting musicians, communicating clearly with conductors and staff, and building systems that make rehearsals easier for everyone. Familiarity with orchestral music, instrumentation, and music preparation practices is strongly preferred.

Minimum qualifications include a strong music background, a love of music, being 18 years or older, having a high school diploma or GED, U.S. citizenship or lawful permanent residency, and a valid, clean Washington State driver’s license.

Compensation, Schedule, and Location

The hiring wage for this role is $20-22/hour with strong potential for growth; hours are approximately 20-30 hours per concert cycle. This position accrues sick leave and has a flexible schedule. The duties are performed in the Symphony office, rehearsal and performance venues and occasionally from home. At times, there may be other duties assigned that are pertinent to the music library role.

ADA Specifications

This position requires the ability to sit, climb stairs, stand, lift up to 30 lbs., as well as speak, and hear, sometimes for extended periods of time. It does require the ability to use a computer and office equipment traditionally found in office settings. There will be limited local and regional travel.

It is Skagit Symphony's policy to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.