Assistant Jury Administrator

U.S. District Court, Eastern District of Louisiana; New Orleans (LA); On-site; USD 40,000 - 72,000; Part time

Benefits offered by this job

Eleven paid federal holidays

Paid annual leave

Paid sick leave

Medical coverage with pre-tax premiums

Flexible benefits program

Group Life Insurance

Long-Term Disability coverage

FERS retirement

Job summary

United States District Court for the Eastern District of Louisiana is seeking an Assistant Jury Administrator to support the administration, qualification, summons, and payment of jurors for petit and grand juries. The role includes training and backup coverage to the Jury Administrator and oversight of the Jury Specialist.

The position requires strong computer, writing, and communication skills, with experience in word processing, scanning, PDF management, email, and web navigation.

Qualifications

• High school graduate or equivalent with two years general experience and one year specialized experience.
• Specialized experience: clerical/administrative work with routine use of automated software and equipment.
• Education above high school level may substitute for required general experience (30 semester or 45 quarter hours equals one year).
• Bachelor's degree preferred for the role.
• Excellent computer skills, writing skills, and ability to learn and apply federal/local rules.
• Strong communication across multiple channels and exceptional customer service.
• Proficiency in word processing, scanning, PDF management, email and web navigation.

Responsibilities

• Assist the Jury Administrator in executing the district Jury Plan.
• Perform duties of the Jury Administrator in their absence.
• Assist with juror requests for excuses and deferrals by mail, email, phone, and in person.
• Orient jurors on selection day and assist with voir dire paperwork.
• Maintain juror records including attendance, parking vouchers, and payroll.
• Prepare and submit monthly jury statistical reports and qualification questionnaires.
• Collaborate with chambers staff, U.S. Marshals, U.S. Attorney, and vendors to ensure smooth operations.

Skills

Computer skills

Written and verbal communication

Typing

Customer service

Multichannel communication

Education

Bachelor's degree preferred

Tools

JMS

AJIS

PDF management

Job description

The United States District Court for the Eastern District of Louisiana is seeking qualified applicants for the temporary, part-time or full-time position of Assistant Jury Administrator. The Assistant Jury Administrator performs administrative, customer service, and financial responsibilities to evaluate, summon and prepare potential jurors for jury selection and service in accordance with approved internal controls, procedures, rules and applicable statutory and constitutional requirements. The incumbent ensures efficient and fair operations related to the selection, qualification, summoning, orientation, management, and payment of jurors for petit and/or grand juries. The Assistant Jury Administrator provides assistance and backup coverage to the Jury Administrator and provides training, guidance, and oversight to the Jury Specialist. The incumbent will be expected to become proficient in the duties of the Jury Administrator and able to perform those duties independently in his/her absence.

Representative Duties:

• Assist the Jury Administrator in the day-to-day execution of the district Jury Plan.
• Perform duties of the Jury Administrator in his/her absence.
• Perform duties of the Jury Specialist in charge of excuses and deferrals in his/her absence.
• Assist jurors by mail, email and telephone, as well as in person, regarding requests for excuses, partial excuses and deferrals. Answer questions about payment and parking reimbursement.
• Assist with managing and orienting jurors on selection day, which may include arriving early to the courthouse.
• Assist with empaneling and preparation of voir dire paperwork on selection day.
• Assist with managing and orienting jurors summoned to complete pre-screening questionnaires.
• Assist in the grand jury selection process, including creating ballots for random selection and recording the results in open court.
• Maintain attendance, parking voucher, and payroll records for grand and petit jurors.
• Prepare and submit expense vouchers for jurors in travel status.
• Prepare and submit monthly jury statistical reports for the AO.
• Prepare and mail qualification questionnaires, summonses, notices and informational forms.
• Evaluate juror qualification questionnaires and summons responses in accordance with the district Jury Plan.
• Work with chambers staff, the U.S. Marshals, the U.S. Attorney, and outside customer support and software vendors to ensure smooth operations of the Jury Unit.
• Determine the proper number of participants to summon each month and the number to notice to appear on specific dates based on the needs of the court.
• Utilize the court’s JMS jury management software and AJIS automated telephone system independently and proficiently.
• Be available to be contacted on short notice on weekends and after hours to make changes to participants’ reporting schedules and to send outgoing communications to the participants reflecting those changes.
• Assist Jury Administrator with creation of new jury wheels in accord with the district’s jury plan.
• Assist Jury Administrator with collecting information and drafting responses to jury challenges.
• Research databases to for juror’s updated contact information.
• Assist in jury questionnaire audits and failure to appear dockets.
• Perform other related duties as assigned.

Minimum Qualifications:

Applicants must be a high school graduate or equivalent with two years of general experience and a minimum of one-year of specialized experience. Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience.

General experience is defined as progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.

Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.

Preferred Qualifications and/or Experience:

The position requires excellent computer skills, writing skills, and the ability to learn and apply federal and local rules. Experience with a variety of computer software applications scanning, and image creation is highly desired. It also requires a high level of proficiency in communication across multiple channels, including phone, email, and in-person interactions with the public, Court staff, and other stakeholders. Exceptional customer service experience is highly desirable, along with the ability to communicate in a courteous, patient, respectful, and precise manner.

Candidates must demonstrate proficient computer and typing skills, particularly in word processing, document scanning, and PDF management, as well as competency in email and web navigation. Dependability and accountability are essential attributes, underscoring a commitment to professional standards and reliability. This role demands a highly organized individual with superior time management skills, capable of prioritizing tasks effectively in a dynamic environment. Attention to detail and accuracy are paramount, as the position involves handling a variety of assignments that require meticulous execution. Additionally, strong verbal and written communication skills, including a solid understanding of language, grammar, and spelling, are required to ensure effective interaction with a diverse range of individuals.

A bachelor’s degree and experience working in a jury unit in state or federal court are preferred. Experience working in a federal court jury unit strongly preferred.

Employees of the United States District Court are “at-will” employees, are not subject to regulations of the Civil Service Commission, and do not qualify for Merit System Board protections. However, under the Judicial System they are entitled to the same benefits as other federal government employees. Some of the benefits are:

• Eleven (11) paid federal holidays
• Paid annual leave (part-time pro-rated based on hours worked)
• Paid sick leave (part-time pro-rated based on hours worked)
• Medical coverage with pre-tax employee premiums (part-time pro-rated based on hours worked)
• Flexible benefits program for health care, dependent care and commuter/parking expenses
• Eligibility for Group Life Insurance and Long-Term Disability coverage
• Mandatory participation in the Federal Employees Retirement System (FERS)
• Time in service with other federal agencies, as well as time for prior military service, is taken into consideration when computing leave accrual and retirement benefits.

***** Eligibility for benefits varies with part-time and/or temporary appointments. *****

HOW TO APPLY:

HOW TO APPLY:

Applicants must be citizens of the United States or be authorized to work in the United States (see Citizenship Requirements).

Interested candidates should submit one PDF document that contains:

• A completed AO-078 Federal Judicial Branch Application for Employment
• A letter of interest (cover letter)
• A current/detailed resume
• A list of three (3) professional references

Please reference the vacancy announcement number in your letter of interest. Applications will not be considered complete until all items listed above have been received by Human Resources. All application materials must be submitted ELECTRONICALLY.

Please email your complete applicant’s packet to: [e-mail]

Disclosures:

The United States District Court reserves the right to modify the conditions of this vacancy announcement, and/or fill multiple positions from this vacancy announcement, to withdraw the announcement, or to fill the position sooner than the closing date without prior written notice. The United States District Court requires employees to adhere to a Code of Conduct for Judiciary Employees. Applicants who are interviewed and employees are subject to the court’s Employment Dispute Resolution (EDR) Plan. New Selectees are subject to background check or investigation and subsequent favorable suitability determination, and selectees to high-sensitive positions are subject to updated background investigations every five years. The Court will not reimburse candidates for travel in connection with the interview or pay for any relocation expenses. Only those interviewed will be notified of the selection outcome. We appreciate your interest in employment with our district.

We are an Equal Opportunity Employer