Assistant, Head of Conventions

Gersh; New York (NY); On-site; USD 23,866 - 33,992; Full time

Benefits offered by this job

Full Benefits

Job summary

Gersh in New York, NY is seeking an Assistant for the Conventions department to support the Department Head with scheduling, logistics, and communication. The role requires a Bachelor's degree, strong organizational skills, and an interest in fan-based events. Responsibilities include managing schedules, invoicing clients, and organizing travel itineraries. Compensation is $21/hour plus full benefits, with an expectation of a 1.5-2 year commitment.

Qualifications

• Minimum of 1 year of experience at a Talent Agency or Management Company preferred.
• Authentic interest in fan-based 'Comic Cons', knowledge of industry-relevant IP like Marvel and DC.
• Capable of handling sensitive information with discretion.

Responsibilities

• Provide overall support to Conventions Department Head, including calls.
• Organize logistics and create travel itineraries for client appearances.
• Invoice and track payments ensuring clients are paid correctly.

Skills

Multitasking

Communication skills

Organization

Attention to detail

Ability to handle confidential information

Education

Bachelor's Degree

Tools

Microsoft Office

Google Suite

Job description

About the Role

Gersh is looking to fill an assistant role in the Conventions department. This position will report to the Department Head (Vice President, Personal Appearances, Signings, and Conventions). The Conventions department connects clients with producers and promoters of fan-based conventions, events, private autograph signings, and other similar appearances. This department facilitates all aspects of talent representation and coordination including pitching for and procuring paid opportunities, negotiating deals, facilitating payments, creating detailed itineraries, and covering clients on a global scale. The target start date for this position is the week of July 6, 2026.

Duties

• Provide overall support to Conventions Department Head, including making and handling incoming and outgoing calls.
• Proactively track and manage Department Head’s schedule.
• Schedule in-person/virtual meetings and calls between clients, department head, managers, and buyers.
• Track agent deals, discussions and negotiations with buyers, promoters, and clients.
• Organize logistics and create travel itineraries for client appearances and agent coverage.
• Create and send client outreach and updates to buyers and promoters.
• Assist in drafting offers for client presentation, following agent review and approval.
• Create and update bookings on Trust accounting software and track incoming payments.
• Edit and take notes during departmental and client meetings, as well as during calls.
• Invoice and track payments ensuring clients are paid correctly and on time.
• Manage talent roster and IMDb Pro to ensure all client information is up to date and filed.
• Ensure all information pertaining to deals is kept up to date, and all inquiries are responded to in a timely manner.

Qualifications

• Bachelor’s Degree required.
• Minimum of 1 year of experience at a Talent Agency or Management Company preferred.
• Authentic interest in and knowledge of fan-based "Comic Cons," events and other similar appearances.
• Authentic interest in talent representation.
• Able to multitask effectively (facilitating multiple event appearances at once) and handle a very high volume of incoming and outgoing inquiries, offers, and logistics coordination.
• Familiar with industry-relevant IP (Marvel, DC, Star Wars, CW Network, Popular Netflix Series, etc.).
• Able to work well in a fast-paced, high-pressure environment.
• Extremely organized, accomplishing tasks in a timely manner.
• Strong attention to detail and excellent follow‑through skills.
• Excellent written and interpersonal communication skills.
• Professional demeanor with all clients and buyers.
• Driven, with a positive attitude.
• Capable of handling highly sensitive and confidential information with the utmost discretion.
• Proficient in Microsoft Office and Google Suite.
• Looking to grow in the Conventions department and willing to make a 1.5‑2‑year commitment in the role.
• Ability to read material quickly and form opinions/relay feedback.
• Proficiency in additional languages aside from English is welcome but not required.

Compensation

$21/hour + Full Benefits

Equal Opportunity Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law.