Assistant General Manager

SAMUELS & ASSOCIATES; Boston, Northern (MA, KY); Hybrid; USD 90,000 - 135,000; Full time

Job summary

Samuels & Associates is seeking an Assistant General Manager in Boston to assist the General Manager with day-to-day property operations and compliance with applicable laws and company policies.

The role includes building relationships with residents, handling leasing inquiries, conducting tours for prospective tenants, and coordinating move-ins and renewals while ensuring accurate records in Yardi and timely financial processing.

Qualifications

• Sales experience and/or real estate leasing required
• Property management and leasing experience is essential
• Excellent communication, organizational, and leadership skills necessary
• Experience with Yardi, MRI, Yield Star, and Level One is preferred
• Ability to interpret, evaluate, and communicate detailed written or verbal instructions to others clearly and quickly, including answering phones and attending meetings
• Ability to lift, push, pull or carry up to 15 pounds for dissemination of documents and materials

Responsibilities

• Build relationships with residents and be the primary contact for leasing inquiries
• Conduct tours of the property to prospective tenants and communicate application outcomes
• Assist the General Manager with monthly reports, budgets, and operations
• Review and sign new and renewal residential leases; ensure records in Yardi are accurate
• Process payments, COIs, vendor paperwork, and maintain move-in/move-out workflows

Skills

Communication

Leadership

Organization

Education

Real estate coursework

Tools

Yardi

MRI

Yield Star

Level One

Job description

The Assistant General Manageris responsible forassistingtheGeneralManager inmaintainingall aspects of property operations. It is the Assistant General Manager’s responsibility to know and adhere to all federal, state, and local laws, as well as all the policies and procedures contained in the manuals issued by Samuels & Associates.

Reports To: General Manager

• Build relationships withresidents
• Primary point of contact for leasing inquiries
• Conduct tours or property to prospective tenants
• Appropriately communicate to applicants on the result of the applications
• Primary point of contact for amenity space and elevator bookings

3. Profit

• Ensure allappropriate paymentsare received and paperwork is complete
• Process all checks and wires
• Review monthly GL and quarterly reports to review withGeneralManager
• Assist General Manager in completing monthly variance notes
• Assist General Manager in completing monthly operations report
• Ensure validCOI’sare current for all vendors
• Process employee expense report
• Audit utility invoices and send Yardi utility invoices
• Assist in the development of the annual budget
• Review and sign new and renewal residential leases
• Manage water/sewer bill back process

4. Process

• Develop unmaintainable Standard Operating Procedures for managed areas
• Prepare renewal letters and update renewal tracker with Leasing Manager
• Manage renewal process (follow up, negotiation, commitment and entering in Yardi)
• Respond to all leads in timely manner and collect/record accurate information
• Ensure apartments are move-in fully turned with keys made
• Ensure the move-in process is smooth for new residents
• Send 14 Day Notices to Quitin accordance withstate law
• Follow up with delinquent accounts and follow eviction processin accordance withstate law
• Complete quarterly audit files
• Maintain renter’s insurance
• Complete BPDA annual report
• Update census for the City of Boston
• Process move-ins and move-outs in Yardi
• Process SODAS in Yardiin accordance withstate laws
• Attend and/or conduct all required meetings includingdaily huddle withGeneral Manager & Service Manager,weekly Assistant General Manager cadence meeting, weekly cadence meeting,property walk throughs, and weekly asset call
• Real Estate of business-related course of study preferred
• Sales experience and or/ real estate leasing required
• Property management and leasing experience is essential
• Excellent communication, organizational, and leadership skills necessary
• Experience with Yardi, MRI, Yield Star, and Level One is preferred
• Ability to interpret, evaluate, and communicate detailed written or verbal instructions to other accurately and quickly, including answering phones, attending meetings, written correspondence, or other forms of communication
• Ability to lift, push, pull or carry up to 15 pounds for the dissemination of documents, supplies, materials, etc. to various locations throughout the office/facility

Commitment to Diversity Equity and Inclusion:

We believe that diversity and inclusion among our teammates are critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.