Assistant Front Office Manager

Crestview Management, LLC; Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading hospitality management company is seeking an Assistant Front Office Manager to enhance guest experiences and supervise Front Desk operations. The ideal candidate will be proactive, possess excellent communication skills, and have a strong customer service focus. Responsibilities include managing staff, resolving guest complaints, and coordinating with various departments to ensure smooth operations. If you are energetic and have a passion for hospitality, this role offers a great opportunity for growth.

Qualifications

• 1 year of Front Desk experience preferred.
• Energetic, proactive, and skilled at establishing effective relationships.

Responsibilities

• Manage room inventory and ensure guest satisfaction.
• Supervise Front Desk staff and maintain operational standards.
• Resolve guest complaints and implement marketing programs.

Skills

Problem Solving

Multi-tasking

Customer Service

Communication

Education

High School or Equivalent

Job description

Job Description: Assistant Front Office Manager

Location: Renaissance Concourse Atlanta Airport Hotel: 1 Hartsfield Centre Pkwy Atlanta, GA 30354

Skills:

• Excellent problem solver and effective multi-tasker
• Ability to maintain established operational standards
• Maximize profitability and ensure high guest and employee satisfaction and retention
• Supervise the Front Desk staff
• Experience in Accounts Payable, Accounts Receivable, and Payroll
• Capable of performing MOD duties supervising the entire hotel in the absence of the Front Office Manager

Responsibilities/Duties:

• Manage room inventory and availability for future dates, as well as, on the day of arrival
• Ensure a warm and genuine arrival and departure experience to all guests through training and direct guidance of the Front Office Team
• Remain informed about groups, LNRs, rates, promotional programs, special benefit cards, and Best Western updates and programs
• Coordinate with Sales Manager to ensure VIP guestrooms are appropriately blocked, as well as repeat guests
• Maintain high standards of guest service and continuously seek to increase level of guest satisfaction by delivery of an improved product through employee development, training and focus on quality
• Manage and motivate all Front Office Agents with daily supervision to include staffing, training, discipline, scheduling and visually monitoring performance to ensure service and productivity levels
• Manage departmental resources so as to achieve acceptable levels on labor standards performance
• Provide clear direction in advising and instructing Front Office Agents in details of work
• Nurture a positive and productive work culture and environment
• Ensure the efficient and effective overall operation and collaboration of the Front Desk and its Rooms Division partners; Engineering, and Housekeeping
• Maintain procedures for security of monies, guest security and emergency procedures
• Receive and resolve all guest complaints in a timely manner and within the guidelines of the company
• Implement Corporate and Brand marketing programs as necessary
• Organize, conduct and/or attend meetings to obtain and disseminate pertinent information
• Perform room inspections as/when needed
• Assist in check in/check out of guests or any related guest service activity
• Act as a Manager on Duty
• Provide support to the General Manager by operating the Front Office properly, efficiently and with profitability
• Maintain and direct follow-up of guest complaints to the Front Office Manager as needed
• Contact guests for follow-up on Medallia and Social Media responses
• Assist the FOM with administrative work and email correspondence as needed

Qualifications:

• Energetic, proactive, takes calculated risks, and perseveres to attain goals
• Possess a basic knowledge of hotels and an advanced knowledge of customer service
• Skilled at establishing effective relationships with customers and internal partners; promoting openness, trust and confidence in one's intentions
• Requires effective reading, writing and oral comprehension
• Service orientation
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Excellent verbal and written communication skills and organizational skills are very important
• Must be able to think clearly, analyze and resolve problems, while exercising good judgment. You must also be able to remain calm and courteous in demanding situations
• Must be proficient in general computer knowledge and able to train and monitor the process of sending referrals, setting traces and profiling accounts
• Strong understanding of customer and market dynamics and requirements
• High school or equivalent (Preferred) education
• 1 year of Front Desk experience (Preferred)