Assistant Front Office Manager

Paycom - ATS; Boston (MA); On-site; USD 71,000 - 74,000; Full time

Job summary

The Courtyard Boston Downtown North Station is seeking a dynamic Front Office Manager to oversee all front office operations and deliver quality guest service before and during stays. You will maximize room revenue and occupancy, maintain brand standards, train staff, handle billing, and respond to guest feedback promptly.

This role requires a 4-year college degree in hospitality or related field and 3+ years in guest services, with strong communication and cash handling skills.

Qualifications

• 4 Year College degree preferred in Hospitality or related field.
• 3+ years of experience in hospitality industry, preferably Guest Services area.
• Excellent communication skills, both verbally and in writing, to respond to guest requests and give direction to co-workers.
• Ability to handle cash and credit transactions.
• Maintains professionalism at all times, demonstrating courtesy and respect to guests and co-workers.
• Ability to manage and resolve conflicts.

Responsibilities

• Engage with guests, taking all necessary actions to ensure superior problem resolution, maintaining a high level of guest satisfaction and quality
• Ensure that no-show and cancellation revenue is maximized through consistent and accurate billing
• Track guest satisfaction surveys and ensure any negative guest reviews are responded to within 48 hours, addressing feedback and taking all necessary internal corrective action
• Maintain compliance with Marriott Courtyard Quality Assurance procedures and ensure the front office is consistently executing brand and ownership standards
• Keep abreast of the current Courtyard Brand Standards and ensure all Front Office employees are up to date on all required training
• Expediently respond and react to emergency situations, notifying all necessary parties per company standards
• Ensure logging and delivery of all guest or admin messages, packages and mail in a timely and professional manner
• Review daily Front Office reports and revenue reports generated by Night Audit
• Prepare weekly schedule for the Front Office according to business forecast, payroll budget guidelines and productivity requirements
• Oversee Front Office payroll, ensuring employee productivity is high and overtime is kept to a minimum
• Train employees on and be knowledgeable of Front Desk and Night Audit checklists and procedures
• Establish and maintain key control system
• Maintain Market and department inventory while adhering to Fontainebleau Developments standard operating procedures regarding purchase orders, auditing of invoices and checkbook accounting
• Directs the Front Office staff by coaching, counseling and providing guidance, while motivating team to improve and maintain positive morale
• Ensure that employees are, at all times, attentive, friendly, helpful and courteous to all guests and colleagues
• Maintain an active role in recruitment for the department, conducting interviews and being a key contributor to all hiring decisions within the Front Office
• Other duties and responsibilities as assigned

Skills

Communication skills

Guest services

Cash handling

Conflict resolution

Team leadership

Education

4 Year College degree (Hospitality)

Job description

Job Details:

Job Location: Courtyard Boston - Boston, MA 02114, Salary Range: $71,000.00 - $74,000.00 Salary/year, We are exceptionally managed by Fontainebleau Development.

Our newest Courtyard property features a modern, sophisticated design that marries our urban location with a tranquil energy. With 14-stories, 220 rooms, 2500 sq. ft. of meeting space & \"The Bistro\" restaurant, we are offering an opportunity for a Front Desk Agent. Just a short commute away, we are conveniently located within close proximity to Boston North Station and all major highways.

Position Overview:

The Courtyard Boston Downtown North Station is in search of a dynamic, self-motivated Front Office Manager who will be responsible for managing all front office operations and providing guests with quality service prior to and throughout their stay, while maximizing room revenue, occupancy and guest satisfaction.

Essential Job Functions:

• Engage with guests, taking all necessary actions to ensure superior problem resolution, maintaining a high level of guest satisfaction and quality
• Ensure that no-show and cancellation revenue is maximized through consistent and accurate billing
• Track guest satisfaction surveys and ensure any negative guest reviews are responded to within 48 hours, addressing feedback and taking all necessary internal corrective action
• Maintain compliance with Marriott Courtyard Quality Assurance procedures and ensure the front office is consistently executing brand and ownership standards
• Keep abreast of the current Courtyard Brand Standards and ensure all Front Office employees are up to date on all required training
• Expediently respond and react to emergency situations, notifying all necessary parties per company standards
• Ensure logging and delivery of all guest or admin messages, packages and mail in a timely and professional manner
• Review daily Front Office reports and revenue reports generated by Night Audit
• Prepare weekly schedule for the Front Office according to business forecast, payroll budget guidelines and productivity requirements
• Oversee Front Office payroll, ensuring employee productivity is high and overtime is kept to a minimum
• Train employees on and be knowledgeable of Front Desk and Night Audit checklists and procedures
• Establish and maintain key control system
• Maintain Market and department inventory while adhering to Fontainebleau Developments standard operating procedures regarding purchase orders, auditing of invoices and checkbook accounting
• Directs the Front Office staff by coaching, counseling and providing guidance, while motivating team to improve and maintain positive morale
• Ensure that employees are, at all times, attentive, friendly, helpful and courteous to all guests and colleagues
• Maintain an active role in recruitment for the department, conducting interviews and being a key contributor to all hiring decisions within the Front Office
• Other duties and responsibilities as assigned

Qualifications:

• 4 Year College degree preferred in Hospitality or related field
• 3+ years of experience in hospitality industry, preferably Guest Services area
• Excellent communication skills, both verbally and in writing, to respond to guest requests and give direction to co-workers
• Ability to handle cash and credit transactions
• Maintains professionalism at all times, demonstrating courtesy and respect to guests and co-workers
• Ability to manage and resolve conflicts

Physical requirements of the position and work environment:

• Must be able to walk, climb stairs
• Must be able to bend, stoop, crouch
• Must use hands to reach, grasp, handle, pull and push
• Must have good near and far vision
• Must be able to hear, talk, smell
• Must be able to lift & carry up to 50 pounds
• Must be able to stand and walk for up to 5 hours and a total of 7 hours in an 8 hour shift
• Duties may be performed indoors or outdoors in a moderate noise level