Facilities Coordinator

Colliers International; Austin (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Colliers International is seeking a Facilities Coordinator in Austin to manage operations for a commercial property, build strong tenant/owner relationships, and support ownership reports. The role involves handling service contracts, inspections, and recommendations to improve building management.

As the ideal candidate, you have 1+ year of property administration experience, strong MS Office skills, and excellent organizational abilities to coordinate tasks and communicate effectively with

Qualifications

• 1+ years in commercial or residential property administration.
• Strong communication and organizational skills.
• Ability to communicate clearly at all levels.

Responsibilities

• Support operations and financial activities for a commercial building.
• Manage relationships with tenants and property owners.
• Oversee service contracts, bid packages and inspections.
• Prepare ownership reports and provide recommendations to improve management.
• Handle administrative tasks: work orders, invoice coding, service requests, rent and expenses, vendor compliance.

Skills

Client relationships

Organizational skills

Communication

Tools

Microsoft Office

Job description

Make your next move an expert one. At Colliers it’s not our success that sets us apart, it’s how we achieve it. Our people are passionate, take ownership and always do what’s right for our clients, people and communities. Why Colliers? Our enterprising environment needs your expertise to facilitate Colliers’ continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

About you

Strong client relationships are important to you. You enjoy playing a central role in customer care by bringing superior organizational skills, attention to detail, and a positive attitude to everything you do.

As a Facilities Coordinator you will be involved in various aspects of managing a commercial building – from operations and financial activities to managing important relationships with our tenants and property owners. From managing service contracts and tracking bid packages, to completing property inspections and making recommendations, you’ll have the opportunity to share your innovative ideas to continually improve how we manage our commercial properties. In this role, you will develop and maintain strong relationships with property owners, tenants, vendors and contractors. Respond in a timely manner to tenants’ needs to meet lease obligations. Support senior management by preparing regular ownership reports. Successfully manage all administrative tasks, including work orders, invoice coding, service requests, rent and expense payments, property maintenance and vendor compliance requirements.

What you’ll bring

1+ years in commercial or residential property administration experience.

Proficient in Microsoft Office (MS Outlook, MS Word, MS Excel).

You communicate clearly and effectively at all levels.

Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).

Excellent organizational skills.

#LI-SW1 #LI-Onsite Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Applications will be accepted on an ongoing basis.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact [e-mail] for assistance.

We are enterprising. Our expert advice to property occupiers, owners and investors leads the industry into the future. We invest in relationships to create enduring value. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We attract and develop industry leaders, empowering them to think and act differently to drive exceptional results. What’s more, our global reach maximizes the potential of property, wherever our clients do business. At Colliers, we accelerate success.