Assistant Facilities Manager - onsite

CBRE; Boulder (CO); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Free parking

Complimentary EV charging

Snacks & beverages

Job summary

A leading commercial real estate services provider is seeking an Assistant Facilities Manager to oversee operations in Boulder, ensuring efficient space management and service excellence. You'll coordinate repairs, manage vendor relationships, and ensure compliance with regulations. A background in facilities management with relevant experience and a Bachelor's degree is preferred. The role promises career advancement and competitive benefits, including medical, dental, and a comprehensive professional development program.

Qualifications

• 2-5 years of relevant experience in facilities management.
• Strong understanding of administrative responsibilities related to facilities.
• Must be authorized to work in the United States without visa sponsorship.
• Strong interpersonal and collaboration skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Coordinate repairs and maintenance with vendors.
• Conduct regular site inspections to address facility issues.
• Manage vendor relationships and oversee invoicing procedures.
• Create and manage purchase orders; support budgeting.
• Serve as primary front-line contact for client requests.
• Create and manage work orders; ensure timely resolution.
• Coordinate with trades personnel for maintenance tasks.
• Align work with team and departmental objectives.

Skills

Facilities management

Vendor management

Problem-solving

Interpersonal skills

Analytical mindset

Education

Bachelor’s Degree or equivalent experience

Tools

CMMS

Microsoft Office Suite

Job description

Assistant Facilities Manager - onsite at CBRE

About the Role

Step into a pivotal role as an Assistant Facilities Manager at CBRE, where you’ll manage office space in Boulder, while also serving as the remote point of contact for additional sites. In this role, you won’t just oversee day-to-day operations—you’ll ensure efficient space management, drive service excellence, and support a seamless workplace experience across multiple locations.

As a key member of our Facilities Management team, you’ll collaborate with Property Managers, landlords, and cross‑functional teams to ensure every property under your care runs like a well‑oiled machine. If you're ready to make an impact where precision and performance matter, this is your opportunity to shine.

What You’ll Do

• Coordinate facility repairs and maintenance with vendors and contractors to ensure smooth daily operations.
• Conduct regular site walks to proactively identify and address facility issues.
• Perform routine inspections to ensure compliance with local, state, and federal regulations, while recommending improvements and upgrades.
• Manage vendor relationships and oversee invoicing procedures to maintain service quality and cost control.
• Create and manage purchase orders and support budget planning and ongoing budget management.
• Serve as the primary point of contact for front‑line client requests, providing timely and effective support.
• Create, monitor, and manage work orders through to completion, ensuring timely resolution.
• Coordinate with trades personnel and vendors to execute both corrective and preventive maintenance tasks.
• Apply cross‑functional knowledge to align your work with team and departmental objectives.
• Lead by example and model behaviors consistent with CBRE’s RISE values—Respect, Integrity, Service, and Excellence.
• Contribute to high‑quality outcomes by ensuring accuracy in your work and collaborating effectively with your team.
• Execute tasks according to established protocols and timelines.
• Communicate complex ideas clearly and simply to ensure understanding across all levels.

What You’ll Need

• Prior facilities management experience and a strong understanding of the associated administrative responsibilities.
• Bachelor’s Degree preferred with 2‑5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
• Understanding existing procedures and standards to solve slightly complex problems.
• Demonstrated ability to manage vendor relationships and performance.
• Ability to analyze complex problems and make informed decisions and apply relevant precedents.
• Experience using a CMMS to manage work orders required.
• Strong interpersonal skills, with the ability to build rapport and collaborate with colleagues, stakeholders, and clients.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint.
• Must have strong organizational skills with a curious and analytical mindset.
• Advanced mathematical skills, including proficiency with percentages, fractions, and other complex calculations.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

Onsite Perks – Free parking, complimentary EV charging and snacks & beverages.

Competitive Benefits

CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.

Professional Development

We are committed to investing in our employees’ growth and development through training programs, certifications, and mentorship opportunities.

Career Advancement

CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

Seniority level: Associate

Employment type: Full‑time

Job function: Management and Manufacturing