Assistant Facilities Manager

JLL; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

JLL is seeking an Assistant Facilities Manager in Washington, DC to oversee day-to-day site operations, drive vendor management, budgeting, and team leadership. You will partner with area managers and internal stakeholders to deliver reliable, cost-efficient facilities services across janitorial, security, fitness, and food services.

This role involves 10–20% travel, rotating on-call duties, and hands-on problem solving to ensure safety, compliance, and exceptional workplace experiences for

Qualifications

• 2+ years of experience in facilities management or related field.
• Experience managing a small team with demonstrated leadership capabilities.
• Basic knowledge of building systems including mechanical and electrical systems.
• Effective contractor and vendor management skills with ability to ensure compliance.
• Proficient in a range of information technology tools and platforms.
• Strong analytical, organizational, and presentation skills with excellent communication abilities.

Responsibilities

• Manage site operations in accordance with all agreed policies, procedures, and contract scope while ensuring health, safety, and risk management compliance
• Oversee vendor management for janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and other services, ensuring contract compliance and insurance requirements are met
• Lead, develop, and supervise a professional, creative, and detail‑oriented team, providing excellent onboarding, training, and performance management
• Proactively develop and manage client relationships to achieve expected service levels, meet key performance indicators, and deliver exceptional quality of service
• Assist with annual budgeting, quarterly forecasting, and monthly spend reporting while managing vendor purchase orders, invoices, and payments to achieve financial targets
• Support short and long‑term projects including moves, reconfigurations, events, and capital planning while coordinating internally with fitness, food services, security, and capital project teams
• Participate in rotating on‑call schedule to address client emergencies outside of regular business hours

Skills

Team leadership

Vendor management

Budgeting

IT proficiency

Communication

Analytical skills

Education

Undergraduate degree in Facilities Management, Engineering, Business Administration, or related field

Tools

CMMS

Job description

Assistant Facilities Manager- JLL

What this job involves:

As an Assistant Facilities Manager at JLL, you'll be at the heart of creating exceptional workplace experiences for our clients in Washington, DC. This role combines hands‑on site operations management with strategic vendor oversight, budget management, and team leadership. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees, and you'll see that commitment in action as you manage day‑to‑day building operations while implementing innovative solutions that reduce costs and increase productivity. You'll develop strong client relationships, coordinate with multiple service teams including janitorial, security, fitness, and food services, and lead a professional team dedicated to operational excellence. What sets JLL apart is our culture of collaboration, locally and across the globe, and in this role you'll partner closely with area managers, vendors, and internal stakeholders to ensure facilities run seamlessly. With approximately 10-20% travel and a rotating on‑call schedule, you'll have varied responsibilities that keep you engaged while building valuable experience across all aspects of facilities management.

What your day‑to‑day will look like:

• Manage site operations in accordance with all agreed policies, procedures, and contract scope while ensuring health, safety, and risk management compliance
• Oversee vendor management for janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and other services, ensuring contract compliance and insurance requirements are met
• Lead, develop, and supervise a professional, creative, and detail‑oriented team, providing excellent onboarding, training, and performance management
• Proactively develop and manage client relationships to achieve expected service levels, meet key performance indicators, and deliver exceptional quality of service
• Assist with annual budgeting, quarterly forecasting, and monthly spend reporting while managing vendor purchase orders, invoices, and payments to achieve financial targets
• Support short and long‑term projects including moves, reconfigurations, events, and capital planning while coordinating internally with fitness, food services, security, and capital project teams
• Participate in rotating on‑call schedule to address client emergencies outside of regular business hours

Required qualifications:

• HS diploma or GED
• 2+ years of experience in facilities management or related field
• Experience managing a small team with demonstrated leadership capabilities
• Basic knowledge of building systems including mechanical and electrical systems
• Effective contractor and vendor management skills with ability to ensure compliance
• Proficient in a range of information technology tools and platforms
• Strong analytical, organizational, and presentation skills with excellent communication abilities

Preferred qualifications:

• Undergraduate degree in Facilities Management, Engineering, Business Administration, or related field
• Ability to multitask and work independently without direct supervision
• Ability to plan and manage work effectively under time constraints
• Experience with CMMS (Computerized Maintenance Management Systems) and budget management
• Knowledge of sustainability practices and cost reduction strategies

Schedule: M-F 8am-5pm

Location: Washington, DC

Travel: approximately 10 - 20%