Facilities Coordinator

JLL; Costa Mesa (CA); On-site; USD 39,000 - 48,000; Full time

Job summary

JLL is seeking a hands-on Facility Coordinator to support daily operations across multiple JLL-managed properties in the Costa Mesa area. You will handle work orders, maintenance, contractor coordination, and space planning while delivering exceptional client service.

The role emphasizes practical maintenance, CMMS record-keeping, procurement support and onboarding activities, with a 2nd shift on-site schedule and travel between sites within a 10-mile radius. U.S.

Qualifications

• 1–2 years hands-on facilities maintenance and vendor management experience.
• U.S. Citizenship and valid driver's license for travel between sites within 10 miles.
• Proficiency with hand tools, power tools, and MS Office suite.
• Strong verbal and written communication across all levels.
• Demonstrated organizational skills and problem-solving in fast-paced environments.
• Ability to work independently with sound judgment.

Responsibilities

• Execute work orders, preventive maintenance tasks, and service requests promptly.
• Conduct daily facility inspections to identify issues.
• Perform minor repairs on furniture, fixtures, and equipment.
• Schedule and coordinate contractor work across multiple sites.
• Maintain CMMS records and ensure documentation compliance.
• Support onboarding, seating coordination, and space planning.
• Manage procurement, vendor follow-up, and budget tracking.
• Replenish office supplies and assist with event setups.

Skills

Vendor management

Communication skills

Organizational

MS Office

Scheduling software

Independent work

Hand & power tools

Education

High school diploma or equivalent

Tools

ServiceNow

Maximo

CMMS

Job description

Facility Coordinator JLL

What this job involves

We are seeking a hands‑on Facility Coordinator to support daily operations through technical maintenance and administrative coordination. This role is crucial to ensuring optimal facility performance and exceptional client service across multiple JLL‑managed properties. You'll serve as the frontline problem‑solver and operational backbone for your assigned sites, supporting seamless business operations while directly impacting workplace experience and satisfaction. As business needs evolve, this position offers the opportunity to develop broad facilities management expertise while contributing meaningfully to JLL's operational excellence.

What your day to day will look like

• Execute work orders, preventative maintenance tasks, and service requests promptly while minimizing disruption to clients and occupants.
• Conduct daily facility inspections to maintain clean, safe environments and proactively identify potential maintenance or safety issues before they escalat.
• Perform minor repairs on office furniture, fixtures, and equipment to keep workspaces functional and professional.
• Schedule and coordinate contractor work across multiple sites, tracking projects from initiation through completion while maintaining quality standards and timelines.
• Maintain organized, accurate records using computerized maintenance management systems to ensure documentation compliance and operational transparency.
• Support workplace services including employee onboarding/offboarding activities, seating assignment coordination, and space planning for personnel moves.
• Manage procurement processes, vendor follow‑up communications, maintenance documentation, and budget tracking to support financial accountability and operational efficiency.
• Replenish office supplies, provide administrative support to facility teams, and set up/break down venues for conferences, meetings, and special events.

Required Qualifications

• 1-2 years of hands‑on experience in basic facilities maintenance and vendor management within commercial or corporate environments.
• U.S. Citizenship and valid driver's license with reliable transportation for traveling between multiple sites within a 10‑mile radius.
• Technical proficiency with hand tools, power tools, and computer applications (Microsoft Office suite, email, scheduling software).
• Strong verbal and written communication skills with the ability to interact professionally across all organizational levels, from vendors to executives.
• Demonstrated organizational abilities, attention to detail, and effective problem‑solving skills in fast‑paced environments.
• Proven ability to work independently with minimal supervision while exercising sound judgment and initiative.
• High school diploma or equivalent certification.

Preferred Qualifications

• Experience working with CMMS (Computerized Maintenance Management Systems) such as ServiceNow, Maximo, or similar platforms.
• Background in preventative maintenance procedures and scheduling within facilities management contexts.
• Prior experience in commercial property management, corporate facilities, or building operations environments.
• Basic understanding of HVAC, electrical, and plumbing systems for troubleshooting support.
• Familiarity with workplace safety protocols, OSHA guidelines, and emergency response procedures.

Location:

Onsite – Cluster of properties within a 10‑mile radius

Work Shift:

2nd Shift

Salary/Compensation:

$28.00 - $35.00 Per Hour