Assistant Facilities Manager

Davita Inc.; Thousand Oaks (CA); On-site; USD 60,000 - 82,000; Full time

Job summary

Join a leading company as an Assistant Facility Manager in Thousand Oaks, CA. You will support the Facility Manager in delivering top-notch facility services, ensuring client satisfaction, and maintaining compliance with operational standards. This role requires strong leadership, communication, and organizational skills, alongside relevant experience in facilities management.

Benefits

401(k) plan with matching contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Qualifications

• 3+ years’ related work experience in Facilities.
• 2+ years' in a supervisor role.
• Experience in a regulated environment.

Responsibilities

• Assist Facility Manager in service delivery and maintenance.
• Manage contractors and suppliers for facility operations.
• Ensure compliance with audit and operational standards.

Skills

Communication

Leadership

Analytical Ability

Organization

Tools

Computerized Maintenance Management Systems

Microsoft Teams

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves - The Assistant Facility Manager with assist the Facility Manager in the delivery of services to operate and maintain the facility including customer/client services, financial management, facility maintenance, procurement, and supplier management. Develop client relationships with key representatives in supporting client’s corporate goals and objectives.

What is the day to day?

• Ensure client satisfaction with clients at all levels in the organization; demonstrate leadership, responsiveness, and creativity.
• Role involves people management, decision-making, root cause analysis, inspections and audit readiness, communication, management of planning/scheduling and assignment, drive overall improvement of productivity.
• Service is provided by managing contractors and suppliers per scope of work including but not limited for water systems, heating, ventilating, air conditioning, plumbing, instrumentation, fire protection, air, asset care, gases, architectural, shell maintenance, electric, elevators, janitorial, waste management & recycling, doors, pest control, furniture management, signage, landscaping, and process mechanics
• Meet with all standard operating procedures, codes and regulations.
• Ensure areas and processes are in optimum conditions for audit readiness and compliance
• Execute daily building inspections, and monthly job-walks with vendors to ensure contracted scope is met.
• Must be available 24/7 to respond to building emergencies or to respond to work being performed by contractors after hours.
• Responsible for the Amgen Thousand Oaks Road and Grounds.
• Support work order management for staff and vendors as necessary
• Perform additional job duties as requested by the Facility Manager

Relationship Management

• Maintain client satisfaction with delivery of Facility Management services and support programs to increase customer satisfaction
• Work together, led by example, be a team player and collaborate with other facilities managers, chief engineers and co-workers.

Compliance

• Support compliance with Jones Lang LaSalle minimum audit and compliance standards in facility management, financial management and operational policies and procedures
• Meet or exceed site Key Performance Indicators (KPI’s); monitor Service Level Agreements (SLA’s) monthly to identify potential challenges and plan corrective actions accordingly
• Enforce all Company policies and training requirements regarding safe and efficient operations and work practices

Desired experience and technical skills -

Required

• 3+ years’ related work experience in Facilities (commercial or industrial preferred)
• 2+ years' in a supervisor role
• Experience in working in a regulated environment (GMP/GXP preferred)
• Experience in the use of Computerized Maintenance Management Systems (Maximo Preferred)
• Excellent inter-personal skills, organization skills, and strong analytical ability
• Excellent communication skills – oral and written
• Excellent PC skills: proficiency in all Microsoft Team applications

Preferred

• Experience in Building Maintenance
• Experience in People Management

Estimated total compensation for this position:

60,000.00 – 82,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Thousand Oaks, CA

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

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