Assistant Facilities Manager

JLL; Round Rock (TX); On-site; USD 45,000 - 70,000; Full time

Job summary

Join a dynamic team at a forward-thinking company as an Assistant Facilities Manager. This role offers the opportunity to deliver exceptional facility management services while overseeing operational expenditures and ensuring client satisfaction. You will be responsible for tactical planning, vendor management, and compliance, all while fostering a supportive workplace culture. This position is perfect for someone who thrives in a fast-paced environment and is eager to contribute to innovative solutions that enhance productivity. If you are ready to take your career to the next level, this is the opportunity for you!

Benefits

401(k) plan with matching contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100%

Paid Time Off and Company Holidays

Qualifications

• 2+ years of experience as an assistant facilities manager or coordinator.
• Must have reliable transportation for client building visits.

Responsibilities

• Deliver top-notch facility management services and oversee operational expenditures.
• Assist with tactical planning and manage facility management tasks.

Skills

Facility Management

Customer Service

Communication Skills

Organizational Skills

Problem Solving

Technical Understanding

Education

High School Diploma

Bachelor's Degree in Business or Related Field

Tools

Computerized Maintenance Management System (CMMS)

Microsoft Office Suite

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Exciting opportunity for a dynamic Assistant Facilities Manager!

Join our team to

• Deliver top-notch facility management services
• Be the go-to person for client needs
• Oversee operational expenditures

Administrative Function

• Assist the Facility Management Team with tactical planning for the team's goals and objectives.
• Expertise in soft service operation.
• Provide facility-specific assistance to the project management team as needed or requested.
• Manage and maintain facility management tasks as assigned.
• Coordinate special events in support of the client or JLL.
• Provide support for meetings and conference room reservations as needed and directed.
• Assist with the coordination and scheduling of maintenance activities.
• Oversite and manage Work Orders in the client’s CMMS system, PlanOn.

Communication and Relationship Management

• Provide general overall facility management services including continuous monitoring of the campus.
• Act as an interface with the client, visitors, and guests.
• Ensure appropriate follow-up with customers.
• Provide direction/information to vendors, facilities staff, and service providers as required to ensure excellent coordination/execution of work within the client environment with minimal disruption.
  

Program Analysis and Development

• Develop and implement innovative programs, processes, and procedures that reduce short- and long-term operating costs and increase productivity by working closely with the Facility Management lead and the client.
• Develop monthly/quarterly variance reporting on all operating budgets for each property on a timely basis.
• Assist with the development and implementation of the annual management plan for the buildings within the area.
• Oversee the development and management of the capital and expense budgets by interfacing closely with the client representative.
  

Compliance & Vendor Management

• Support compliance with JLL's minimum audit and compliance standards in facility management, financial management, and operational policies and procedures.
• Meet or exceed site Key Performance Indicators (KPIs); monitor Service Level Agreements (SLAs) monthly to identify potential challenges and plan corrective actions accordingly.
• Enforce all Company policies and training requirements regarding safe and efficient operations and work practices.
• Implement and monitor hazard control and team safety practices, and ensure compliance with local codes and regulations and JLL standards.
• Assist with budgetary requests, analysis, and reporting.
• Assist with researching, analyzing, and reporting budget variance.
• Monitor overall service delivery of vendor partners.
• Coordination with vendors for resolution of service issues.
• Evaluate vendor performance.
• Ensuring that the subcontractors are meeting their commitments on scheduled delivery of training.

Operational Risk Management

• Update and implement Emergency Response plans; drills etc. as required.
• After office hours facilities assistance response.
• Operational Audits and Compliance.
• Escalation of Incidents/Problems.

Required Skills and Experience

• High School Diploma or equivalent OR successful completion of a 4+ year degree can be considered equivalent to work experience
• Two (2)+ years of proven work experience as an assistant facilities manager or coordinator in the commercial real estate management industry as a third-party provider, corporate, or as a consultant
• Must be located in the bay area (relocation assistance is not available for this role)
• Experience using Computerized Maintenance Management System (CMMS)
• Must have reliable transportation to drive to client buildings close by as needed
• Excellent customer, computer, managerial, verbal and written communication skills
• Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
• Understanding of basic technical aspects of property (mechanical and electrical systems).
• Computer proficiency experience with Microsoft Office Suite
• Ability to work independently with little supervision and effectively deal with stressful situations.
• Candidate also needs to be: Self-motivated; confident & energetic, Flexible (able to adapt to rapidly changing situations) and, Goal-oriented (able to focus on meeting all performance targets)

Preferred experience and skills

• Military service or higher education in a related field such as business, hospitality, facility/property management is desirable
• Corrigo CMMS exposure is desirable

Please submit your application with an updated resume, location, and contact information.
If you're a current JLL employee, please apply using the Internal Career Site.

Have a Referral for this role? Log into Refer2JLL to submit them for the opportunity

Location:

On-site –Round Rock, TX

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

JLL Privacy Notice

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.