Assistant Facilities Manager

Northbound Executive Search; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

An established industry player is seeking an Assistant Facilities Manager to oversee daily operations in a dynamic law firm environment. This role involves supervising maintenance, security, and office services while ensuring a safe and efficient workplace. The ideal candidate will have a strong background in facilities management and vendor oversight, contributing to the firm's stability and work-life balance. Join a team that values professional development and offers a supportive atmosphere where your leadership can shine. This is a fantastic opportunity for those looking to make a significant impact in their role.

Qualifications

• 5+ years of experience in facilities or office management.
• Strong vendor management skills and knowledge of building systems.

Responsibilities

• Supervise day-to-day operations of facilities functions.
• Coordinate in-house events and manage vendor relationships.
• Ensure a safe work environment and execute preventative maintenance.

Skills

Facilities Management

Vendor Management

Problem Solving

Leadership

Education

Bachelor's Degree

Tools

Building Systems Knowledge

Job description

A mid-sized law firm in Midtown is seeking an Assistant Facilities Manager. This individual will supervise the day to day operations of facilities functions. This could include, but is not limited to – office maintenance, security, mailroom, hostess, reception, records, and conference areas.

This firm offers fantastic stability and work life balance. This position requires prior facilities management experience and a bachelor's degree.

Job Responsibilities:

• Serving as point of contact for maintenance issues and requests. Providing investigation and resolutions to issues in the facility.
• Supervising outsourced vendors and serving as the point of contact with the property management company. This includes maintenance services such as engineering, janitorial, specialty cleaning, HVAC, telecon, installations, painting, safety, and security services. It also includes maintaining a safe work environment and execution of preventative maintenance programs.
• Coordinate and facilitate in-house events. Direct setup and breakdown, catering, and coordinate facilities coverage.
• Maintain firm’s lighting and security systems.
• Supervise all phases of office moves, including new hires or departures.
• Complete minor repairs throughout the office such as lock issues, reassembling furniture, ice machines, copier/printing issues, and escalating issues to maintenance vendors as needed.
• Support long-term facility plans based on firm growth and future needs.
• Supervise the Office Services team – mailroom, hostess, and reception.
• Provide leadership and direction including professional development and training.

Job Requirements:

• Minimum 5 years in a facilities/office manager functioning role.
• General knowledge of building systems such as mechanical and electrical.
• Strong vendor management skills, including understanding of contract and service level agreement standards and language.

Compensation:

• $85,000 – $100,000

Job ID:

8188