Assistant Facilities Manager

JLL; Chicago (IL); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) plan with matching

Medical, Dental & Vision

Paid parental leave

Paid Time Off

Daily Pay availability

Job summary

JLL is seeking an Assistant Facilities Manager for the Omnicom account in Chicago to lead integrated facilities management, drive business continuity, cost control, and service excellence in a high‑profile corporate environment.

You will manage work order systems, vendor relationships, sustainability programs, safety training, and regulatory reporting while collaborating with C‑suite stakeholders to optimize building performance and deliver measurable value for the client and JLL.

Qualifications

• Progressive experience in corporate facilities management within complex environments.
• Proven vendor management, procurement, and cost-control capabilities.
• Strong financial acumen with budget and P&L oversight.
• Experience with CAFM systems and building automation.

Responsibilities

• Oversee comprehensive work order management and ensure SLA compliance.
• Manage vendor relationships and cost-effective service delivery.
• Lead sustainability and energy management initiatives.
• Ensure HSSE compliance and safety training.
• Prepare regulatory reporting and maintain audit readiness.
• Collaborate with senior stakeholders to optimize building performance.

Skills

Facilities management expertise

Vendor management

Financial acumen

Communication skills

Leadership

Stakeholder management

Continuous improvement

Education

Bachelor's degree in Business Administration, Engineering, Facilities Management, Operations Management, or related field

CFM or FMP certifications

Tools

CAFM systems

Building Management System (BMS)

Procurement systems

Job description

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves:

As the Assistant Facilities Manager for our prestigious Omnicom account, you will play a critical role in delivering operational excellence across a dynamic corporate environment. This position serves as a key operational leader responsible for the comprehensive delivery of integrated facilities management services, ensuring business continuity, financial performance, and exceptional service quality. You'll work closely with C‑suite executives and senior stakeholders, managing everything from advanced work order systems and vendor relationships to sustainability initiatives and emergency response coordination. At JLL, we are collectively shaping a brighter way - for our clients, ourselves and our fellow employees, and in this role, you'll be at the forefront of that mission. You'll lead initiatives that optimize building performance, drive cost savings, and support our client's real estate operations, all while fostering a culture of safety, collaboration, and continuous improvement. This is an opportunity to make a tangible impact in a high‑profile environment where your expertise in facilities management, financial acumen, and relationship‑building skills will directly contribute to both client satisfaction and JLL's reputation for excellence.

What your day‑to‑day will look like:

• Execute comprehensive work order management using advanced CAFM systems, ensuring all service requests are completed within SLA parameters while maintaining detailed documentation
• Provide expert customer service and operational support to C‑suite executives and senior stakeholders, serving as a trusted point of contact for facilities‑related needs
• Oversee vendor relationships and performance, working with procurement teams to competitively bid service contracts and ensure cost‑effective, high‑quality service delivery
• Support P&L management activities, identifying and implementing operational cost savings initiatives to meet client budget targets and profitability goals
• Coordinate sustainability programs including energy management, waste reduction, and recycling initiatives, monitoring building systems performance through BMS analysis to optimize consumption
• Lead HSSE activities and compliance efforts, conducting assessments, reporting incidents, and ensuring all team members complete required safety training
• Manage facility documentation and regulatory reporting to maintain audit readiness and compliance with all local, state, and federal requirements
• Foster collaborative relationships across internal teams and client stakeholders, proactively identifying emerging needs and developing innovative solutions to complex operational challenges.

Required qualifications:

• Progressive experience in corporate facilities management with demonstrated expertise in delivering integrated FM services in complex environments
• Proven track record of managing vendor relationships, service contracts, and procurement activities to ensure quality and cost‑effectiveness
• Strong financial acumen with hands‑on experience managing budgets, P&L oversight, and implementing cost optimization programs
• Solid understanding of building automation systems, energy management practices, and sustainability frameworks
• Experience using CAFM or similar work order management systems to track service delivery and maintain compliance documentation
• Demonstrated ability to provide exceptional customer service to senior executives and stakeholders in fast‑paced corporate settings
• Strong leadership capabilities with experience fostering team collaboration and driving continuous improvement initiatives
• Excellent communication skills with the ability to influence stakeholders and build trusted relationships across all organizational levels

Preferred qualifications:

• Bachelor's degree in Business Administration, Engineering, Facilities Management, Operations Management, or related field
• Experience managing facilities for corporate clients in professional services, media, or communications industries
• Knowledge of LEED, WELL, or other sustainability certification standards and green building practices
• Familiarity with IoT implementation, smart building technologies, and digital transformation initiatives in facilities management
• Experience supporting corporate relocations, renovations, or significant change management projects
• Track record of successfully implementing sustainability programs that reduce environmental impact while maintaining operational efficiency
• Professional certifications such as CFM (Certified Facility Manager), FMP (Facility Management Professional), or similar credentials

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

60,000.00 - 70,000.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

On‑site - Chicago, IL

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well‑being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you’re pursuing.

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Accepting applications on an ongoing basis until candidate identified.

I want to work for JLL.