Assistant Facilities Director

The Bay Club Company; Walnut Creek (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

The Bay Club Company is seeking an Assistant Facilities Director to oversee daily maintenance, safety and cleaning operations at our Walnut Creek club. You will lead a team, manage vendor relationships, control expenses, and ensure a clean, safe, and quality facility for members and guests.

Responsibilities include coordinating HVAC, electrical, plumbing, landscaping, and housekeeping, monitoring safety protocols, maintaining inventory, and collaborating with senior management to meet corporate

Responsibilities

• Assists in hiring, training, supervising, and developing the employment of those supervised in accordance with company polices and directives
• Manages the evening security team and is responsible for scheduling, training, and assigning tasks to the security team
• Provides support to the janitorial team as needed and ensuring the cleanliness of the facility is kept to standard on a daily basis, including special projects
• Monitor uniform adherence for engineering staff.
• Assist in managing all facility-related operations including but not limited to HVAC, pool and spa repair and maintenance, electrical, plumbing, landscaping, courts, laundry, flooring, security, and housekeeping
• Ensure club safety and security through continuous monitoring of facilities systems; complete daily walk throughs of the entire club to ensure a clean, organized, safe, and well maintained facility, paying special attention to cleanliness and facility repair
• Assist with maintaining inventory of chemicals and supplies; maintain up to date Safety Data Sheets
• Ensure department operates within established guidelines; manage expenses to budget; process payroll timely and accurately
• Effectively and professionally interacts and communicates with senior management, managers, other employees, vendors, members, senior staff, owners, sponsors and clients, public agencies.
• Promote harmonious relations among members, staff, vendors, and the community at-large.
• Communicate timely and follow up as appropriate
• Promote the company’s safety goals and actively work towards ensuring a safe working environment.
• Interpret and ensure compliance with company policies and procedures.
• Actively further corporate objectives and continuously support improvement and positive change, which includes participating on corporate designated committees to improve the company and business operations.
• Make professional development a consistent priority.
• Active participation in events, programs, meetings and training
• Full-time schedule varies and may require weekend and holiday hours, days and evenings

Job description

GENERAL SUMMARY

Under the direction of the Facilities Director, the Assistant Facilities Director is responsible for presenting a clean, safe, and quality facility to members and guests. The Assistant Facilities Director assist in overseeing the maintenance, safety and cleaning processes of the Club, and is responsible for anticipating and resolving potential maintenance issues, regular care and maintenance of the property grounds and building systems, development of vendor relationships and inventory systems, managing expenses, and leading a team of staff to achieve the goals of the facilities, janitorial and security departments.

Our Culture

Our unique culture is at the heart of all we do and is guided by our values and behaviors. It’s what we expect of ourselves and each other every day. We call it our “Code of Culture”.

Our Code of Culture includes Our Mantra, Our Actions We Live By, and Pete’s Promise:

Our Mantra:

Respect The Past

Accept Responsibility

Pay it Forward

Our Actions We Live By:

Actions We Live By. It’s who we are when we step into our full power.

Keep It Real. Always. We need open and honest discussions. We need courage to speak up and to call things out that aren’t good enough. And we navigate tough conversations with empathy and grace.

Think Ahead. Be An Owner. Always be proactive, not reactive; be on the front foot. If we want to be an owner of this business, we must act like it!

Stay Humble. Hustle Harder. Show up and do the hard work. Be a gritty, roll-up-your-sleeves kind of crew. Know it’s never about one person–we are a part of a powerful team.

One Team. One Voice. Be ONE united team. When we move in the same direction, there are no limits to what we can accomplish.

Be Curious. Ask Why. Stay member curious. We seek to understand, and we never settle. We ask questions to truly understand the core of a matter.

Pete’s Promise:

Service Forward

Ruthlessly Consistent

Do the Right Thing

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

PRIMARY JOB FUNCTIONS

Associate Management

• Assists in hiring, training, supervising, and developing the employment of those supervised in accordance with company polices and directives
• Manages the evening security team and is responsible for scheduling, training, and assigning tasks to the security team
• Provides support to the janitorial team as needed and ensuring the cleanliness of the facility is kept to standard on a daily basis, including special projects
• Monitor uniform adherence for engineering staff.

Facilities Management

• Assist in managing all facility-related operations including but not limited to HVAC, pool and spa repair and maintenance, electrical, plumbing, landscaping, courts, laundry, flooring, security, and housekeeping
• Ensure club safety and security through continuous monitoring of facilities systems; complete daily walk throughs of the entire club to ensure a clean, organized, safe, and well maintained facility, paying special attention to cleanliness and facility repair
• Assist with maintaining inventory of chemicals and supplies; maintain up to date Safety Data Sheets
• Ensure department operates within established guidelines; manage expenses to budget; process payroll timely and accurately

Communication and Relationships

• Effectively and professionally interacts and communicates with senior management, managers, other employees, vendors, members, senior staff, owners, sponsors and clients, public agencies.
• Promote harmonious relations among members, staff, vendors, and the community at-large.
• Communicate timely and follow up as appropriate

Corporate Goals & Objectives

• Promote the company’s safety goals and actively work towards ensuring a safe working environment.
• Interpret and ensure compliance with company policies and procedures.
• Actively further corporate objectives and continuously support improvement and positive change, which includes participating on corporate designated committees to improve the company and business operations.
• Make professional development a consistent priority.
• Active participation in events, programs, meetings and training
• Full-time schedule varies and may require weekend and holiday hours, days and evenings