Assistant - Executive Administrative

HVAC Total FM Recruitment; Chandler (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Microchip Technology Inc is seeking an Executive Administrative Assistant to support Brian McCarson with high-level administrative and operational coordination. This role is best suited for candidates with 5–9 years of progressively responsible administrative or executive-assistant experience in a complex organization.

You will manage a complex calendar, coordinate meetings and travel, prepare materials, handle confidential information, and serve as a liaison with internal leaders, employees,

Qualifications

• Bachelor’s degree in business administration, management, communications, or related field with 5–9 years of senior executive-support experience.
• Experience handling confidential information and coordinating complex schedules.
• Advanced proficiency with Microsoft 365 or similar productivity tools is required.

Responsibilities

• Manage a complex executive calendar, resolve scheduling conflicts, and prioritize time against business needs.
• Coordinate meetings, agendas, briefing materials, logistics, minutes, action items, and timely follow-up.
• Arrange domestic and international travel, itineraries, accommodations, and expense reporting in accordance with policy.
• Prepare, edit, and quality-check presentations, correspondence, reports, and other executive-ready materials.
• Handle sensitive and confidential information with sound judgment, discretion, and appropriate records management.
• Serve as a professional liaison with internal leaders, employees, customers, partners, and other stakeholders.
• Track commitments, deadlines, approvals, and deliverables; proactively identify conflicts, risks, and required decisions.
• Support leadership meetings, events, visitors, special projects, purchase and invoice processes, and team operating rhythms.
• Improve administrative processes, templates, tools, and communications to increase efficiency and consistency.
• Provide backup administrative coordination and collaborate with other assistants across the organization as needed.

Skills

Calendar management

Communication

Discretion

Organization

Problem solving

Education

Bachelor’s degree

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Are you looking for a unique opportunity to be a part of something great? Want to join a 17,000-member team that works on the technology that powers the world around us? Looking for an atmosphere of trust, empowerment, respect, diversity, and communication? How about an opportunity to own a piece of a multi-billion dollar (with a B!) global organization? We offer all that and more at Microchip Technology Inc. People come to work at Microchip because we help design the technology that runs the world. They stay because our culture supports their growth and stability. They are challenged and driven by an incredible array of products and solutions with unlimited career potential. Microchip’s nationally-recognized Leadership Passage Programs support career growth where we proudly enroll over a thousand people annually. We take pride in our commitment to employee development, values-based decision making, and strong sense of community, driven by our Vision, Mission, and 11 Guiding Values; we affectionately refer to it as the Aggregate System and it’s won us countless awards for diversity and workplace excellence. Our company is built by dedicated team players who love to challenge the status quo; we did not achieve record revenue and over 30 years of quarterly profitability without a great team dedicated to empowering innovation. People like you. Visit our careers page to see what exciting opportunities and company perks await!

Job Description

Join the executive administration team as an Executive Administrative Assistant supporting Brian McCarson with high-level administrative and operational coordination. This role is best suited for candidates with 5-9 years of progressively responsible administrative or executive-assistant experience, including substantial experience supporting senior executives in a complex organization. In this role, you will serve as a trusted coordination partner, manage complex and confidential priorities, and enable effective executive decision-making through disciplined calendar, meeting, communication, travel, information, and follow-up support.

Responsibilities

• Manage a complex executive calendar, resolve scheduling conflicts, and prioritize time against business needs.
• Coordinate meetings, agendas, briefing materials, logistics, minutes, action items, and timely follow-up.
• Arrange domestic and international travel, itineraries, accommodations, and expense reporting in accordance with policy.
• Prepare, edit, and quality-check presentations, correspondence, reports, and other executive-ready materials.
• Handle sensitive and confidential information with sound judgment, discretion, and appropriate records management.
• Serve as a professional liaison with internal leaders, employees, customers, partners, and other stakeholders.
• Track commitments, deadlines, approvals, and deliverables; proactively identify conflicts, risks, and required decisions.
• Support leadership meetings, events, visitors, special projects, purchase and invoice processes, and team operating rhythms.
• Improve administrative processes, templates, tools, and communications to increase efficiency and consistency.
• Provide backup administrative coordination and collaborate with other assistants across the organization as needed.

Requirements/Qualifications

Minimum qualifications: Bachelor’s degree in business administration, management, communications, or a related field is required. 5-9 years of progressively responsible administrative or executive-assistant experience, including substantial experience supporting senior executives in a complex organization. Demonstrated expertise in complex calendar and meeting management, executive communications, travel coordination, expense reporting, document and presentation preparation, and handling confidential information. Advanced proficiency with Microsoft 365 or comparable productivity and collaboration tools is required. Qualified candidates must demonstrate exceptional organization, prioritization, attention to detail, judgment, discretion, written and verbal communication, customer service, adaptability, and the ability to work independently under changing priorities. Successful candidates are expected to demonstrate: Employment stability, reliability, and sustained accountability in prior roles. Effective teamwork and cross-functional collaboration. Integrity and accuracy in representing qualifications, experience, and credentials.

Preferred qualifications

• Experience supporting C-suite or other senior executives in a large, complex, or global organization.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience coordinating executive meetings, preparing briefing materials, and tracking actions and decisions.
• Experience managing complex domestic and international travel arrangements and expense reporting.
• Demonstrated success improving administrative processes, templates, communications, or team operating rhythms.
• Experience partnering across functions and organizational levels while handling confidential and sensitive information.
• Master’s degree in business administration, management, communications, or a related field preferred.

This position is not eligible for Microchip immigration sponsorship.

Travel Time: 0% - 25%

Physical Attributes: Hearing, Seeing, Talking, Works Alone, Works Around Others

Physical Requirements: 100% inside, 80% sitting, 10% standing, 10% walking

Microchip Technology Inc is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. For more information on applicable equal employment regulations, please refer to the Know Your Rights: Workplace Discrimination is Illegal Poster.