Assistant - Executive Administrative

Microchip Technology; Chandler (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Microchip Technology Inc. in Chandler, AZ seeks an Executive Administrative Assistant to support Brian McCarson with high-level administrative and operational coordination.

Ideal candidates have 5–9 years of progressive admin or EA experience supporting senior executives in complex organizations. Responsibilities include calendar management, travel arrangements, briefing materials, and confidential document handling, with strong Microsoft 365 skills and a professional liaison role across

Qualifications

• Bachelor's degree in business administration, management, communications, or a related field is required.
• 5-9 years of progressively responsible administrative or executive-assistant experience, including substantial experience supporting senior executives in a complex organization.
• Demonstrated expertise in complex calendar and meeting management, executive communications, travel coordination, expense reporting, document and presentation preparation, and handling confidential information.
• Advanced proficiency with Microsoft 365 or comparable productivity and collaboration tools is required.
• Qualified candidates must demonstrate exceptional organization, prioritization, attention to detail, judgment, discretion, written and verbal communication, customer service, adaptability, and the ability to work independently under changing priorities.
• Employment stability, reliability, and sustained accountability in prior roles.
• Effective teamwork and cross-functional collaboration.
• Integrity and accuracy in representing qualifications, experience, and credentials.
• Experience supporting C-suite or other senior executives in a large, complex, or global organization.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience coordinating executive meetings, preparing briefing materials, and tracking actions and decisions.
• Experience managing complex domestic and international travel arrangements and expense reporting.
• Demonstrated success improving administrative processes, templates, communications.

Responsibilities

• Manage a complex executive calendar, resolve scheduling conflicts, and prioritize time against business needs.
• Coordinate meetings, agendas, briefing materials, logistics, minutes, action items, and timely follow-up.
• Arrange domestic and international travel, itineraries, accommodations, and expense reporting in accordance with policy.
• Prepare, edit, and quality-check presentations, correspondence, reports, and other executive-ready materials.
• Handle sensitive and confidential information with sound judgment, discretion, and appropriate records management.
• Serve as a professional liaison with internal leaders, employees, customers, partners, and other stakeholders.
• Track commitments, deadlines, approvals, and deliverables; proactively identify conflicts, risks, and required decisions.
• Support leadership meetings, events, visitors, special projects, purchase and invoice processes, and team operating rhythms.
• Improve administrative processes, templates, tools, and communications to increase efficiency and consistency.
• Provide backup administrative coordination and collaborate with other assistants across the organization as needed.

Skills

Calendar management

Travel coordination

Document & presentation prep

Microsoft 365

Communication

Discretion & confidentiality

Stakeholder liaison

Team collaboration

Executive liaison

Education

Bachelor's degree in business administration/related field

Tools

Microsoft Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Are you looking for a unique opportunity to be a part of something great? Want to join a 17,000-member team that works on the technology that powers the world around us? Looking for an atmosphere of trust, empowerment, respect, diversity, and communication? How about an opportunity to own a piece of a multi-billion dollar (with a B!) global organization? We offer all that and more at Microchip Technology Inc.

People come to work at Microchip because we help design the technology that runs the world. They stay because our culture supports their growth and stability. They are challenged and driven by an incredible array of products and solutions with unlimited career potential. Microchip's nationally-recognized Leadership Passage Programs support career growth where we proudly enroll over a thousand people annually. We take pride in our commitment to employee development, values-based decision making, and strong sense of community, driven by our Vision, Mission, and 11 Guiding Values ; we affectionately refer to it as the Aggregate System and it's won us countless awards for diversity and workplace excellence.

Our company is built by dedicated team players who love to challenge the status quo; we did not achieve record revenue and over 30 years of quarterly profitability without a great team dedicated to empowering innovation. People like you.

Visit our careers page to see what exciting opportunities and company perks await!

Job Description:

Join the executive administration team as an Executive Administrative Assistant supporting Brian McCarson with high-level administrative and operational coordination. This role is best suited for candidates with 5-9 years of progressively responsible administrative or executive-assistant experience, including substantial experience supporting senior executives in a complex organization.

Responsibilities:

• Manage a complex executive calendar, resolve scheduling conflicts, and prioritize time against business needs.
• Coordinate meetings, agendas, briefing materials, logistics, minutes, action items, and timely follow-up.
• Arrange domestic and international travel, itineraries, accommodations, and expense reporting in accordance with policy.
• Prepare, edit, and quality-check presentations, correspondence, reports, and other executive-ready materials.
• Handle sensitive and confidential information with sound judgment, discretion, and appropriate records management.
• Serve as a professional liaison with internal leaders, employees, customers, partners, and other stakeholders.
• Track commitments, deadlines, approvals, and deliverables; proactively identify conflicts, risks, and required decisions.
• Support leadership meetings, events, visitors, special projects, purchase and invoice processes, and team operating rhythms.
• Improve administrative processes, templates, tools, and communications to increase efficiency and consistency.
• Provide backup administrative coordination and collaborate with other assistants across the organization as needed.

Requirements/Qualifications:

• Bachelor's degree in business administration, management, communications, or a related field is required.
• 5-9 years of progressively responsible administrative or executive-assistant experience, including substantial experience supporting senior executives in a complex organization.
• Demonstrated expertise in complex calendar and meeting management, executive communications, travel coordination, expense reporting, document and presentation preparation, and handling confidential information. Advanced proficiency with Microsoft 365 or comparable productivity and collaboration tools is required.
• Qualified candidates must demonstrate exceptional organization, prioritization, attention to detail, judgment, discretion, written and verbal communication, customer service, adaptability, and the ability to work independently under changing priorities.
• Employment stability, reliability, and sustained accountability in prior roles.
• Effective teamwork and cross-functional collaboration.
• Integrity and accuracy in representing qualifications, experience, and credentials.

• Experience supporting C-suite or other senior executives in a large, complex, or global organization.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience coordinating executive meetings, preparing briefing materials, and tracking actions and decisions.
• Experience managing complex domestic and international travel arrangements and expense reporting.
• Demonstrated success improving administrative processes, templates, communicat