Assistant Events Manager

Washington Duke Inn & Golf Club; Durham (AR); On-site; USD 55,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) Matching

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Holiday Pay

Employee Assistance Program

Complimentary Employee Meal

Onsite Parking

Short Term Disability

Long Term Disability

Critical Illness

Job summary

Washington Duke Inn & Golf Club in Durham, NC seeks an Assistant Events Manager to support planning, coordination, and execution of diverse events. You will work with the Events Manager to deliver exceptional guest experiences and uphold our reputation.

Applicants should have a Bachelor's degree in Hospitality Management or related field and at least 3 years of event planning experience, with strong organizational and communication skills and proficiency with event software.

Qualifications

• Bachelor's degree or higher in Hospitality Management or related field.
• Minimum of 3 years of experience in event planning/management, preferably in corporate or hospitality settings.
• Experience coordinating with vendors, internal stakeholders, and managing budgets.

Responsibilities

• Assist in developing and implementing event plans.
• Coordinate with vendors, suppliers, and partners for seamless operations.
• Supervise events staff during functions to ensure guest satisfaction.
• Manage event logistics including venue, catering, and transportation.
• Collaborate with marketing to promote events and maximize attendance.
• Monitor budgets and expenses for cost-effectiveness.
• Oversee setup and breakdown of events as planned.
• Handle inquiries and provide excellent attendee service.
• Evaluate outcomes and prepare management reports.
• Support identification of opportunities for event improvements.

Skills

Organizational skills

Communication

Problem-solving

Event software

Education

Bachelor's degree in Hospitality Management

Job description

Job Details

Job Location: JBD - Durham, NC 27708

Position Type: Full Time

Salary Range: $55,000.00 - $60,000.00 Salary/year

Job Purpose

The Assistant Events Manager is responsible for supporting the planning, coordination, and execution of various events to ensure they meet organizational objectives and client expectations. This role involves working closely with the Events Manager and other team members to deliver successful events that enhance the company's reputation and client satisfaction.

Key Responsibilities

• Assist in the development and implementation of event plans and strategies.
• Coordinate with vendors, suppliers, and partners to ensure seamless event operations.
• Supervise and assist events staff during functions to ensure guest satisfaction and that clients specifications are met.
• Manage event logistics, including venue selection, catering, and transportation arrangements.
• Collaborate with the marketing team to promote events and maximize attendance.
• Monitor event budgets and expenses to ensure cost-effectiveness.
• Oversee event setup and breakdown, ensuring all elements are executed as planned.
• Handle inquiries and provide excellent customer service to event attendees.
• Evaluate event outcomes and prepare reports for management review.
• Support the Events Manager in identifying opportunities for event improvement and innovation.

This Job Description is an overview of daily responsibilities you are required to perform. Management has the right to add or delete responsibilities as they occur.

Qualifications

• Preferred Education: Bachelor's degree in Hospitality Management, Event Planning, Business Administration, or a related field.
• Minimum of 3 years of experience in event planning or management, preferably within a corporate or hospitality setting.
• Proven track record of managing events from conception through to execution, including budgeting and logistics.
• Experience in coordinating with vendors, suppliers, and internal stakeholders to ensure seamless event operations.

Required Skills and Abilities

• Strong organizational skills with the ability to manage multiple projects simultaneously and meet tight deadlines.
• Excellent communication and interpersonal skills to effectively liaise with clients, team members, and external partners.
• Creative problem-solving abilities to address challenges and adapt to changing circumstances during event planning and execution.
• Proficiency in event management software and tools, as well as Microsoft Office Suite.
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.
• Strong attention to detail and a commitment to delivering high-quality events that meet client expectations.

Benefits

• 401 (k)
• 401 (k) Matching
• Medical, Dental, and Vision benefits offered
• Additional Supplemental Coverages Offered - Short Term Disability, Long Term Disability, Critical Illness
• Paid Time Off
• Holiday Pay for 8 holidays, Birthday pay
• Employee Assistance Program
• Complimentary Employee Meal
• Onsite Parking