Assistant Event Setup Mananger

Hyatt Regency Hill Country Resort and Villas; San Antonio (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Hyatt Regency Hill Country Resort and Villas in San Antonio, TX, seeks an Assistant Event Setup Manager to coordinate and execute event setups for meetings, conferences, banquets, and outdoor functions on-site. You will supervise setup staff, manage room layouts, and ensure safety and quality across spaces.

Responsibilities include coordinating furniture and equipment, maintaining inventory, and collaborating with Banquets, Events, and Engineering teams to meet timelines and client

Qualifications

• Experience with meeting and banquet setups, room layout planning, and coordination of furniture and equipment.
• Supervising staff, assigning tasks, and working with cross-functional hotel departments.
• Strong organizational and time-management skills to handle multiple events and deadlines.
• Attention to detail to ensure accurate setup per event orders and maintain clean, safe spaces.
• Excellent communication and customer service to interact with internal teams and event planners.
• Physical ability to lift, move, and arrange furniture and equipment as needed.
• Hospitality/events background preferred; resort or large-scale venue experience a plus.
• High school diploma or equivalent; hospitality/event management education is beneficial.

Responsibilities

• Coordinate room layouts and oversee furniture and equipment placement for events.
• Supervise setup team members and ensure adherence to safety and cleanliness standards.
• Collaborate with Banquets, Events, and Engineering teams to meet timelines and client specs.
• Respond to last-minute changes or requests with a solutions-focused approach.
• Ensure smooth guest experience through efficient event transitions and high-quality presentation of spaces.

Skills

Event operations

Team leadership

Time management

Attention to detail

Communication

Physical ability

Hospitality experience

Education

High school diploma

Job description

Company Description

Hyatt Regency Hill Country Resort and Villas is a casually elegant resort in San Antonio, set on 300 acres of the historic Rogers-Wiseman family ranch. The property features 500 comfortable, yet luxurious guest rooms, over 73,000 square feet of indoor meeting and pre-function space, and 100,000 square feet of natural outdoor event space. Team members help deliver authentic Texas hospitality to guests attending meetings, events, and leisure stays. Located next to SeaWorld and within easy reach of the airport and downtown, the resort offers convenient access to the Alamo, River Walk, and the Texas Hill Country. It is a centrally located destination for guests seeking a true Texas experience in a resort setting.

Role Description

The Assistant Event Setup Manager is a full-time, on-site role based at Hyatt Regency Hill Country Resort and Villas in San Antonio, TX. This position supports the planning and execution of event setups for meetings, conferences, banquets, and outdoor functions, ensuring spaces are prepared according to client specifications and brand standards. Day-to-day responsibilities include coordinating room layouts, overseeing furniture and equipment placement, monitoring inventory of event supplies, and collaborating with Banquets, Events, and Engineering teams to meet timelines. The role also involves supervising setup team members, maintaining safety and cleanliness standards in event areas, and responding to last-minute changes or client requests with a solutions-focused approach. The Assistant Event Setup Manager helps ensure a smooth guest experience by supporting efficient event transitions and high-quality presentation of all function spaces.

Qualifications

• Event operations skills, including experience with meeting and banquet setups, room layout planning, and coordination of furniture and equipment.


• Team leadership and collaboration abilities, such as supervising staff, assigning tasks, and working effectively with cross-functional hotel departments.


• Strong organizational and time-management skills, with the ability to handle multiple events, prioritize workload, and meet tight deadlines.


• Attention to detail and quality standards, ensuring accurate setup based on event orders and maintaining clean, safe, and well-presented spaces.


• Effective communication and customer service skills to interact professionally with internal teams and event planners, and to respond to changes quickly.


• Physical ability to perform setup tasks, including lifting, moving, and arranging event furniture and equipment as needed.


• Previous experience in hospitality, events, or banquet operations preferred; experience in a resort or large-scale event venue is a plus.


• High school diploma or equivalent required; additional education in hospitality or event management is beneficial.


• Flexibility to work varied schedules, including evenings, weekends, and holidays based on event needs.