Assistant Event Coordinator

Citizen House; Oklahoma City (OK); On-site; USD 29,000 - 42,000; Full time

Job summary

Citizen House is looking for an Event Assistant to support their social and corporate events. This role involves coordination of food and beverages, guest management, and overseeing event setups, ensuring a seamless execution of various events at their club. Ideal candidates will be fast learners, dependable, and experienced in food service.

Qualifications

• Ability to lift and move up to 25 lbs.
• Experience in food and beverage service.

Responsibilities

• Assist with pre-event planning and post-event follow-up.
• Support on-site coordination, including vendor check-ins and guest management.
• Ensure food and beverage displays are accurately set up.

Skills

Dependable

Proactive

Creative

Resourceful

Strong communication

Job description

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Direct message the job poster from Citizen House

Citizen House is a private social club located in the heart of Oklahoma City. We are seeking a detail-oriented, personable, and proactiveEvent Assistantto support the planning and execution of social and corporate events at the club. This role plays a key part in delivering seamless event execution, with a strong focus on coordinating food and beverage.

Key Responsibilities:

• Assist the Events & Programming Manager with pre-event planning and post-event follow-up
• Support the on-site coordination and execution of events, including vendor check-ins, setup, and guest management
• Oversee and ensure accurate setup of food and beverage displays in coordination with the culinary and bar teams
• Maintain clear communication with kitchen and bar staff to ensure proper timing, service flow, and special requests
• Greet and direct members, guests, and vendors with warmth and professionalism
• Monitor event timelines and help manage transitions between event phases (e.g., passed hors d’oeuvres to seated dinner)
• Uphold club service standards and ensure all event spaces are properly styled and ready for use
• Maintain event supplies and assist with post-event cleanup and organization

What We’re Looking For:

• A fast learner who can quickly adapt to new systems and environments
• Hard-working, dependable, and proactive in a fast-paced setting
• Creative and resourceful, with an eye for event details.
• Comfortable with physical event setup and teardown (must be able to lift and move up to 25 lbs)
• Available to work evenings and occasional weekends as event schedules require.
• Flexible and calm when plans or timelines shift.
• Experienced in food and beverage service, with an understanding of hospitality standards.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Civic and Social Organizations

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