Assistant Director - Transfer Admissions

utaustin; Utah; On-site; USD 61,000 - 70,000; Full time

Job summary

UT Austin is seeking an Assistant Director for Transfer Admissions to support the Associate Director in ensuring efficient transfer application processing. You will supervise the team handling transfer credit evaluation and act as the primary Articulation Officer, coordinating across Slate CRM and UT Mainframe to maintain accurate policies and publications.

You will collaborate with campus stakeholders, resolve complex credit issues, and contribute to office-wide initiatives within the Texas

Qualifications

• Bachelor's degree required with five years of experience in university admissions or related fields.
• Experience supervising, training, or coordinating professional staff.
• Demonstrated ability to use CRM systems.
• Strong Microsoft Excel skills.
• Strong organizational, analytical, interpersonal, written, and oral communication skills.
• Ability to lead cross-functional work and manage multiple priorities.

Responsibilities

• Supervise team responsible for application completion and credit review for transfer admission; ensure accuracy and timeliness.
• Serve as the primary Articulation Officer; evaluate transfer credits from domestic and international institutions and maintain articulation rules.
• Work with Associate Director to keep websites, publications, and materials up to date and accurate.
• Liaise with campus community to communicate transfer policies and credits; engage with internal and external partners to resolve questions.
• Assist with admission document processing and applicant communications during busy periods and cross-functional initiatives.
• Support broader enrollment operations initiatives and collaborate with Texas Student Experience teams to improve processes and workflows.

Skills

CRM systems

Excel

Communication

Organization

Stakeholder management

Education

Bachelor's degree

Tools

Slate CRM

UT Austin Mainframe

Job description

Job Posting Title:

Assistant Director - Transfer Admissions

Hiring Department:

Texas Student Experience

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt from FLSA

Earliest Start Date:

Sep 28, 2026

Position Duration:

Expected to Continue

Location:

UT MAIN CAMPUS

Job Details:

General Notes

Must be eligible to work in the United States on a full-time basis for any employer.

Position Purpose:

The Assistant Director for Transfer Admissions supports the Associate Director to ensure that the transfer applications are processed in an efficient and timely manner. The team member serves as the primary Articulation Officer and supervises the team that evaluates transfer documents and credits. The position involves working across systems like Slate and the UT Mainframe to process applications, while partnering with leadership to maintain accurate processes, publications, and communications. It also serves as a liaison to campus stakeholders, resolves application issues, and contributes to additional processing tasks and office-wide initiatives.

Responsibilities:

• Supervise team responsible for application completion and credit review for transfer admission. Ensure accuracy, timeliness, and compliance with university policies. Provide training, daily guidance, and performance feedback.


• Serve as the primary Articulation Officer. Provide articulation support to the processing team, including evaluating transfer credit from domestic and international institutions, maintaining articulation rules, processing transfer files, and resolving complex credit issues. Work across multiple systems (including Slate CRM and UT Mainframe) to process application materials and complete applications. Maintain the Automatic Transfer Equivalency (ATE) system and other tools such as community college transfer guides.


• Work with Associate Director to ensure that transfer application process is regularly reviewed and that websites, publications and other materials are up to date and accurate.


• Serve as liaison with the campus community to ensure that transfer policies and transfer credit policies are clearly communicated with all necessary parties. Engage with stakeholders, internal and external, to resolve application processing questions.


• Serve as an active member of the processing and operations teams by assisting with additional processes and projects as assigned. This includes, but is not limited to, assisting with admission document processing, communication with applicants, and assist with office wide initiatives.


• Contributes to broader enrollment operations initiatives and supports cross-functional efforts that advance the goals and priorities of Enrollment Operations and the broader Texas Student Experience portfolio. Participates in cross-training activities to develop and maintain working knowledge of related enrollment operations, systems, processes, and procedures. Provides operational support to other areas of Enrollment Operations during periods of increased volume, staffing needs, critical deadlines, or other identified operational priorities. Collaborates with colleagues across Texas Student Experience to identify opportunities for shared processes, improved workflows, consistent practices, and more effective use of technology. Contributes to a culture of collaboration, flexibility, and shared responsibility across Enrollment Operations and the broader Texas Student Experience portfolio.

Required Qualifications:

• Bachelor's degree and five years of experience in university admissions, academic advising, academic document processing, credit evaluation, articulation.


• Experience supervising, training, or coordinating the work of professional staff.


• Demonstrated ability to use CRM systems.


• Strong Microsoft Excel skills.


• Strong organizational, analytical, interpersonal, written, and oral communication skills.


• Ability to lead work across organizational boundaries, manage multiple priorities, and build productive relationships with internal and external partners.


• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

• Master's degree from an accredited college or university.


• Direct experience with credit articulation and articulation agreements.


• Experience supervising professional staff.


• Experience with Slate CRM.


• Experience with UT Austin Mainframe.


• More than five years of experience as an academic advisor, evaluator or other role responsible for interpreting degree and course requirements.


• Knowledge of UT Austin academic policies and procedures.

Salary Range:

$61,260

Working Conditions:

• May work around standard office conditions


• Repetitive use of a keyboard at a workstation

Required Materials:

• Resume/CV


• 3 work references with their contact information; at least one reference should be from a supervisor


• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: