Assistant Director-Procurement

CITY OF PITTSBURG; Pittsburgh (Allegheny County); On-site; USD 103,000 - 125,000; Full time

Job summary

City of Pittsburgh seeks an Assistant Director of Procurement to lead citywide purchasing operations and fleet management. You will ensure compliance, oversee bidding, vendor selection, and contract negotiations to achieve cost-effective results across departments.

You will guide staff, provide strategic oversight, and represent the division with internal and external stakeholders. The role emphasizes process improvements and cost reduction.

Qualifications

• Five years of full-time procurement or closely related experience.
• Bachelor's Degree in Business Administration, Management, Finance, Public Administration, or related field.
• Equivalency may substitute education for work experience; Total Qualifying Requirement is seven (9) years.

Responsibilities

• Manages and coordinates Citywide procurement operations.
• Provides strategic oversight of City fleet management, including asset acquisition, maintenance planning, lifecycle cost analysis, regulatory compliance and fleet replacement scheduling.
• Oversees the preparation and evaluation of bid proposals, selection of contractors, and negotiation of contracts for cost‑effective supplies and services.
• Procures and/or directs procurement of goods and services in accordance with laws, regulations, and standards.
• Determines procurement strategy and develops bid/proposal specifications for consistency with standards.
• Assembles evaluation committees to evaluate responses to RFPs/RFQs and participates as needed.
• Identifies opportunities for continuous improvement in procurement and contracting processes.
• Analyzes citywide and departmental spending to identify cost-reduction opportunities.
• Prepares reports and visual aids by collecting and analyzing data.
• Ensures procurement practices are open and competitive; provides leadership and guidance in procurement processes.
• Communicates procurement policies to staff and interprets procedures as necessary.
• Establishes schedules and methods for the Purchasing Unit and policy renewals based on department needs.
• Researches complex purchasing-related matters and informs department leadership.
• Represents the Office of Management and Budget and Division of Procurement before City Council and other governments.
• Conducts training of city employees in procedures and techniques; provides technical guidance.
• Performs other related tasks and duties as assigned.

Skills

Procurement experience

Budgeting/financial management

Public administration

Contract negotiation

Education

Bachelor's Degree in Business Administration/Management/Finance/Public Administration

Job description

The Assistant Director of Procurement manages citywide purchasing operations, ensuring compliance and cost-effective procurement. The role oversees bidding, vendor selection, and contract negotiations while identifying opportunities to improve processes and reduce costs. It also provides leadership and guidance to staff and represents the division before internal and external stakeholders. In addition, the position directs strategic fleet management, including acquisition, maintenance planning, and lifecycle analysis.

Department: Office of Management and Budget

Salary: $114,046 per year.

Posting Type: Announcement.

Union: None, this is a non-union position.

Civil Service Classification: Non-Competitive

General Requirements

You must submit or show proof of all the following at the time of filing your application (unless otherwise indicated below), or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.

• Applicants must submit a complete application including education, work experience, a resume (if applicable), and completed supplemental questions.
• Applicants must be or become residents of the City of Pittsburgh prior to employment and must remain a resident throughout employment.
• A current, valid Class C Pennsylvania Driver's License is required prior to appointment and must be maintained throughout employment. Written requests for accommodation based on the Rehabilitation Act of 1973 and the Americans with Disabilities Act will be considered by the Department of Human Resources & Civil Service on an individual basis.

NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes, but is not limited to, criminal background, driver's license, and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration based on the results of their background investigation, as it relates to the job for which the applicant is being considered.

NOT E: Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

Qualifying Requirements

Your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will receive notice of your eligibility status via email.

WORK EXPERIENCE

The application must clearly show five (5) years of full-time progressively responsible experience in procurement, budgeting/financial management, business/public administration, or a closely related field. (Less than full-time experience will be calculated on a pro-rated basis.)

EDUCATION/TRAINING

The application must clearly show a Bachelor's Degree in Business Administration, Management, Finance, Public Administration, or a related field. (See NOTE under General Application Requirements regarding education/training verification).

EQUIVALENCY

Education/training may be substituted for work experience on a year-for-year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement for this position, based on the sum of work experience and education/training listed above. The Total Qualifying Requirement is seven (9) years. (See NOTE under the General Application Requirements Section above regarding the verification of education/training.)

If you meet the qualifying requirements listed above, you will receive a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) before the date of hire.

• Written: None required for this position.
• Performance: None required for this position.
• Medical: None required for this position.

• Manages and coordinates Citywide procurement operations.
• Provides strategic oversight of City fleet management, including asset acquisition, preventive maintenance planning, lifecycle cost analysis, regulatory compliance and fleet replacement scheduling to ensure efficient, safe, and cost-effective operations across all departments.
• Oversees the preparation and evaluation of bid proposals, selection of contractors, and negotiation of contracts to procure the most cost-effective supplies, materials, and services from qualified and responsive vendors; assures procurement activities are in accordance with applicable federal, state, and local laws, ordinances, rules, and regulations.
• Procures and/or directs the procurement of a variety of goods and services in accordance with applicable federal, state, and municipal laws, regulations, and professional standards.
• Determines procurement strategy for obtaining goods and services in the most effective and efficient manner; develops/oversees the development of bid and proposal specifications to ensure consistency with established standards.
• Assembles evaluation committees to evaluate responses to requests for proposals and requests for qualifications; leads or participates on evaluation committees as needed.
• Identifies opportunities for continuous improvement in procurement and contracting processes.
• Analyzes Citywide and departmental spending to identify opportunities to reduce costs and/or procure goods and services more efficiently and effectively.
• Prepares reports, graphs, charts, and other illustrative materials as required by gathering and analyzing a variety of factual and/or statistical data.
• Ensures procurement practices are consistent, open, and designed to encourage maximum competition and best value procurements; provides leadership and guidance in the procurement process for a wide variety of goods and services for City Departments.
• Effectively communicates procurement policies and procedures to personnel and interprets said policies and procedures as necessary.
• Establishes schedules and methods for the Purchasing Unit and implements policies and procedures to ensure that appropriate contracts are renewed and in place based on the needs of City departments and/or commodity/service areas.
• Researches complex purchasing-related matters; analyzes trends; reviews statistics and opportunities and communicates information to department leadership.
• Identifies opportunities to reduce costs and streamline operations through improvements in procurement, warehousing, and inventory management.
• Represents the Office of Management and Budget and Division of Procurement before a variety of groups and organizations, including City Council and other governments.
• Conducts training of city employees in the procedures and techniques required in the performance of their duties; assists staff by providing technical guidance and direction.
• Performs other related tasks and duties as assigned or required.