Assistant Director, Presidential Visits & Scheduling

Arizona State University; Tempe (AZ); On-site; USD 45,000 - 75,000; Full time

Job summary

Arizona State University in Tempe seeks an Assistant Director of Visits to lead and coordinate high-profile presidential engagements, ensuring alignment with ASU's stature and strategic priorities. You will manage complex visits from concept through execution, partnering with senior leaders and external stakeholders.

The role requires exceptional judgment, discretion, and the ability to work evenings and weekends, with a strong background in event management, scheduling, and protocol within a

Qualifications

• Bachelor’s degree in public administration, communications, hospitality, event management, or related field is required.
• A master’s degree in a related field is preferred.
• 5+ years of progressively responsible experience in event management, executive scheduling, protocol, or related fields.
• Demonstrated experience managing high-profile visits and events with senior executives or dignitaries.
• Ability to manage complex schedules and competing priorities in a high-volume environment.
• Knowledge of university systems, policies, and governance structures.
• Experience supporting a CEO, president, or senior executive in a complex organization.
• Formal training or certification in protocol and diplomatic practices.
• Experience in higher education, government, or international relations.
• Familiarity with project management tools and systems.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Direct and manage all official presidential visits.
• Provide high-level scheduling and coordination, including cross-coverage and operational support.
• Maintain a comprehensive database of visits and events.
• Conduct post-visit evaluations and produce summary reports for the president.

Skills

Organizational skills

Analytical skills

Critical thinking

Interpersonal skills

Communication skills

Office software

Scheduling software

Event management

Protocol experience

Project management

Executive support

University knowledge

Education

Bachelor’s degree in public administration, communications, hospitality, event management, or related field

Master’s degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Arizona State University in Tempe seeks an Assistant Director of Visits to lead and coordinate high-profile presidential engagements, ensuring alignment with ASU's stature and strategic priorities. You will manage complex visits from concept through execution, partnering with senior leaders and external stakeholders.

The role requires exceptional judgment, discretion, and the ability to work evenings and weekends, with a strong background in event management, scheduling, and protocol within a