Program Manager, Strategic Initiatives

Arizona State University; Tempe (AZ); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Arizona State University is seeking a Program Manager, Strategic Initiatives in Tempe, with hybrid work arrangements. The role focuses on operational leadership for Learning Technology initiatives, including event planning for FOLC Fest and related programs, vendor visits, and cross‑functional collaboration across higher education teams.

The position requires expertise in event management, project coordination, and experience with learning technologies; familiarity with AI-enabled tools is a

Qualifications

• Proficiency with event management and operational platforms like Google Workspace, Microsoft Office, Airtable, Stova, Qualtrics, Zoom, Workday, and ServiceNow.
• Ability to apply project management methodologies to plan, track, and report concurrent initiatives across cross-functional teams.
• Flexibility to shift priorities in a fast-paced environment.
• Experience supporting cross-functional workgroups, committees, or institutional initiatives.
• Background in higher education, education technology, or faculty development programs.
• Knowledge of learning technologies, instructional design, or faculty engagement initiatives.
• Exposure to AI-enabled tools, platforms, or technology initiatives.

Responsibilities

• Manage hands-on planning, scheduling, and execution of faculty and learning design events, including FOLC Fest and Learning Design Summer Camp; oversee budgets, venue, catering, AV, and logistics.
• Organize vendor visits by coordinating requests, schedules, hybrid setup, and follow-up communications.
• Process purchasing, invoices, and procurement requests; maintain shared documents and communications; set up event registrations.
• Provide project management and administrative support for Learning Technology workgroups and leadership meetings; coordinate agendas and notes.
• Develop and maintain standardized workflows, tracking systems, and reporting for AI-related and emerging technology initiatives.

Skills

Event management

Project management

Cross-functional collaboration

Higher education experience

Learning technology

Emerging technology

AI initiatives

Tools

Google Workspace

Microsoft Office

Airtable

Stova

Qualtrics

Zoom

Workday

ServiceNow

Job description

Program Manager, Strategic Initiatives

Location: Campus: Tempe (Hybrid)

Job Profile: Administrative Operations Specialist 3

Time Type: Full time

Salary: $75,000 - $85,000 per year; offer dependent on experience

Job Summary

The Office of the University Provost at Arizona State University is seeking a Program Manager to provide essential operational and administrative leadership that enables the Learning Technology team to advance ASU’s teaching and learning innovation agenda, including initiatives aligned with emerging technologies and AI-related priorities. This role will ensure the seamless execution of high-impact initiatives, such as the Future of Learning Community (FOLC) Fest, Learning Design Summer Camp, vendor visits, and faculty workgroups, by managing event logistics from planning through execution.

Essential Duties

• Event Logistics & Management: Manage hands‑on planning, scheduling, and execution of faculty and learning design engagement events, including FOLC Fest and Learning Design Summer Camp; oversee event budgets, venue negotiations, catering, AV, and on‑site logistics; support AI Presidential Priority events and programming; develop timelines, communication plans, speaker support, and post‑event feedback surveys.
• Vendor Visit Management: Organize learning technology vendor visits by managing the request process, aligning with internal stakeholders, building visit schedules, and handling all meeting logistics, including room reservations, hybrid setup, and follow‑up communications.
• Administrative & Communications Support: Process purchasing, invoices, and procurement requests in accordance with ASU policies; maintain shared document systems, templates, and records; draft announcements, newsletters, and event communications; set up and monitor event registration systems.
• Leadership & Workgroup Support: Provide project management and administrative support for Learning Technology workgroups and leadership meetings; coordinate schedules, agendas, and meeting documentation; capture and distribute notes and action items; develop slide decks and communications to ensure continuity and accountability.
• Operational Systems Management: Organize team priorities, proposals, timelines, and deliverables; develop and maintain standardized workflows, tracking systems, and documentation; maintain project‑tracking tools and reporting for leadership, including coordination and visibility for AI‑related and emerging technology initiatives.

Desired Qualifications

• Technical Skills: Proficiency with event management and operational platforms such as Google Workspace, Microsoft Office, Airtable, Stova, Qualtrics, Zoom, Workday, and ServiceNow.
• Project Management: Experience applying project management methodologies and tools to plan, track, and report on concurrent initiatives across cross‑functional teams.
• Flexibility: Ability to quickly shift priorities and manage competing demands in a fast‑paced, dynamic environment.
• Cross‑functional Collaboration: Experience supporting cross‑functional workgroups, committees, or institutional initiatives.
• Higher Education: Experience in higher education, education technology, or faculty development programs.
• Learning Technology: Knowledge of learning technologies, instructional design, or faculty engagement initiatives.
• Emerging Technology: Exposure to AI‑enabled tools, platforms, or technology initiatives.

Working Environment

• Activities are primarily performed in an environmentally controlled office setting, with extended periods of sitting, working at a computer, and participating in virtual and in‑person meetings.
• Regularly required to stand, walk moderate distances, and move between offices, meeting spaces, and campus locations.
• May be required to travel between university campuses and partner locations for meetings, site visits, and event coordination.
• May require occasional evening or weekend work during event setup and execution.
• Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.