Assistant Director of Facilities

St. Xavier High School, Inc.; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

St. Xavier High School, Inc. in Cincinnati, OH seeks an Assistant Director of Facilities to support the Director of Facilities and Maintenance. You will oversee custodial staff, manage room usage, and coordinate space rentals to ensure clean, safe campus facilities for students and staff.

The role requires strong leadership, multi-tasking, and hands-on problem solving, with proficiency in Microsoft Office and a focus on smooth operations across classrooms, athletic facilities and event spaces.

Qualifications

• Expert people interaction and communication skills.
• Ability to multi-task and execute a variety of projects.
• Learn and improve campus operations processes quickly.
• Practical problem-solving and action-oriented mindset.
• Competent with Microsoft Office suite (Outlook, Word, Excel).
• Strong organization skills for guiding self and others.

Responsibilities

• Provide overall management and oversight of custodial and other staff to ensure facilities are available for events.
• Manage scheduling and use of rooms and facilities on a daily basis.
• Recruit, onboard and retain custodial staff in collaboration with HR.
• Oversee Switchboard/Receiving Dock Operations.
• Oversee all Student Workers and manage related paperwork.
• Coordinate all rental of space in the school.

Skills

People interaction

Communication skills

Multi-tasking

Problem solving

Organizational skills

Process improvement

Tools

Outlook

Word

Excel

Job description

Position:Assistant Director of Facilities

Location: Cincinnati, OH

Job Id:333

# of Openings:1

Position Summary:

The Assistant Director of Facilities provides direct support and assistance to the Director of Facilities and Maintenance. Under the direction of the DFM, the Assistant Director of Facilities will provide direction to appropriate operations’ staff members and perform various projects and tasks as delegated. This role interacts with a broad range of faculty, staff, and administrators to enable the effective planning, scheduling and use of St. Xavier campus facilities including meeting rooms, classrooms and athletic facilities, and other specialized assets. The ADF oversees the hiring and day-to-day management of custodial staff to ensure campus facilities are clean, comfortable, and safe for students, teaching faculty, professional administrative staff, and authorized visitors to school property.

Essential Duties and Responsibilities:

• Provide overall management and oversight of custodial and other assigned operations’ staff to ensure availability of campus facilities for daytime, evening, weekday, and weekend events
• Manage the annual, monthly, and daily scheduling and use of rooms/facilities
• Work with HR and custodial team leads to recruit, onboard and retain custodial staff members
• Oversee Switchboard/Receiving Dock Operations
• Oversee all Student Workers with communication and follow up with all paperwork
• Facilitate all Van Driver Certifications with the State of Ohio
• Coordinate all rental of space in the school
• Perform special projects and other duties as required

Skills and Other Required Competencies:

• Expert people interaction and communication skills
• Ability to multi-task and execute a variety of projects, tasks, and processes at the same time
• Will be required to quickly learn, utilize, and improve St. Xavier operations’ office processes
• Must have practical problem-solving skills and lean toward action/doing/accomplishing
• Competent with Microsoft Office (Outlook, Word, Excel)
• Strong organization skills for guiding self and others

Education, Experience, and Qualifications:

• At least 5 years of people management experience
• Minimum of 5 years running medium-to-large school or business support operations

The school’s policy regarding background checks for teaching and nonteaching employees and for volunteers who have direct contact with students:

B. Screening Employees and Regular Volunteers Persons who serve our students as employees or regular volunteers are among the School's most valuable assets. They contribute so much to the spiritual, emotional, intellectual, and physical wellbeing of young persons. Administrators must take due precautions in order to assure that only those persons who are psychologically and temperamentally suited are chosen to work with students.

B.1 Each applicant for employment in a position with regular, significant contact with students must supply to the hiring agent personal information adequate to assess his or her suitability for contact with students. Each applicant must complete and sign the official Applicant's Certification (cf. Attachment 3). Each applicant must supply the names of three references, at least one from the most recent employer and none from close friends or relatives.

B.2 Hiring agents are to speak with references provided by applicants for employment and to examine and verify the employment history. The hiring agent will secure a check of criminal records through the Ohio Bureau of Criminal Investigation.

B.3 The School will establish procedures for gathering the information and completing the reference checks mentioned above. All of this information is to be retained in a confidential file at the location of employment until five years after employment ends, at which time all application documents are to be destroyed.

B.4 Those persons who recruit volunteers to work regularly with students should exercise caution in selecting volunteers. If there is any cause for concern in a particular case, the matter should be brought to the attention of the responsible supervisor for further review. A background check of criminal records through the Ohio Bureau of Criminal Investigation will be secured for all volunteers who work regularly with students. A "regular volunteer" means anyone other than an employee who functions in a regular significant relationship with students. This includes coaches, tutors, interns, student teachers, and others in a similar capacity. It also means any volunteer who works with students more than three hours a month or who works with students more frequently than once a month. It does not include the occasional volunteer such as a driver or chaperone for individual activities as well as those volunteers who work no more than once a month and for fewer than three hours a month.