Coordinator

Saint Xavier University; Chicago (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

Saint Xavier University seeks an Administrative Coordinator for the Center for Accessibility Resources. This role provides essential office support, answers inquiries, coordinates testing for students with disabilities, and supervises student staff.

The position involves data entry in Colleague, handling confidential information, and maintaining calendars. The coordinator will collaborate with the Director to ensure timely, professional service and budget monitoring while fostering an inclusive

Qualifications

• Requires filing, data entry and report creation.
• Strong written and verbal communication skills.
• Experience handling confidential student records and sensitive information.

Responsibilities

• Provide administrative support for the Center for Accessibility Resources.
• Serve as the face of the office for in-person, phone, and online inquiries.
• Plan and coordinate testing services for students with documented disabilities.
• Supervise student front desk workers and schedule testing appointments.
• Manage office equipment and IT needs for students and faculty.

Skills

Administrative support

Customer service

Communication

Excel

Outlook

Data entry

Reporting

Confidentiality

Scheduling

Education

High school diploma or GED

Tools

Colleague

Windows PC environment

Job description

The coordinator will manage the day-to-day operations of the Center for Accessibility Resources, ensuring that all services are processed in a timely and professional manner.

• Provides administrative support for the Center for Accessibility Resources, serving as the “face” of office for in-person, phone, and online inquiries.
• Act as the direct contact to provide general office assistance and direct inquiries on the University to students, faculty, staff, and parents.
• Plans and coordinates all testing services for students with documented disabilities.
• Supervises student front desk workers for both office, as they assist students with the scheduling of testing appointments.
• Manage and respond to all of the operational needs (computers, copier, and printers) to accommodate the use for students and faculty.
• Schedule and maintain appointments for the Director and the Center for Accessibility Resources
• Coordinate and assist students with the use of computers and other technology related inquiries.
• Demonstrate excellent keyboard skills, including advanced word processing functions and knowledge of Excel for reports and basic statistical analysis. Maintain Outlook calendar.
• Maintain relevant modules on Colleague, inputting and retrieving data, and creating reports.
• Discretely handle a large volume of highly sensitive and confidential information pertaining to student records.
• Hire, train, and supervise student staff; develop and oversee projects for student staff.
• Monitor department budgets and prepare reports as needed.
• Other duties as assigned.

• To perform this job successfully, an individual must be able to perform all essential duties satisfactorily. The requirements listed are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High school diploma or general education degree (GED).
• Three or more years related experience preferred.
• Ability to speak effectively with students, faculty, staff, parents, community, and other constituents.
• Training and/or experience with PC-windows based environments with word processing, spreadsheet, and database knowledge required.
• Ability to write standard reports and routine correspondence.
• Demonstrate judgment in the handling of confidential and sensitive situations involving students, faculty, and staff.

PREFERRED QUALIFICATIONS:

• Ability to perform routine mathematical computations and perform basic bookkeeping/accounting functions. Ability to apply common sense understanding to carry out instructions furnished in a variety of forms. Ability to deal with problems involving several variables in standardized situations.

Description of Hours:

Monday – Friday 8:00 am to 4:00 pmWe inspire success by working together to provide meaningful, personalized service in a spirit of excellence. SXU seeks candidates that deliver value-added services in a responsive, collaborative, effective, and respectful manner.

The University is committed to diversity and encourages applications from individuals with a wide variety of backgrounds and experiences. Saint Xavier University affirms its position as a Catholic institution, inspired by the heritage of the Sisters of Mercy, and asserts its rights to employ persons who subscribe to the mission, vision and core values of the University.

Saint Xavier University is an Equal Opportunity Employer that makes all decisions regarding recruitment, hiring, promotions and all other terms and conditions of employment without discrimination on the grounds of race, color, creed, sex, religion, national or ethnic origin, age, physical or mental disability, veteran status or other factors protected by law. Hiring decisions will be based on the bona fide occupational qualifications of each applicant.