Assistant Director of Accounts Payable

SEARHC; Renton, Northern (WA, KY); Hybrid; USD 119,000 - 168,000; Full time

Benefits offered by this job

Retirement plan

Paid time off

Paid parental leave

Health insurance

Dental insurance

Vision benefits

Life insurance

Long-term disability

Short-term disability

Job summary

SEARHC in Renton, WA seeks an Assistant Director of Accounts Payable to lead the AP team, ensure accurate and timely payments, and manage vendor relationships. You will supervise processing, drive process improvements, and coordinate with Purchasing and Supply Chain to maximize terms discounts.

Responsibilities include AP governance, 1099 compliance, and year-end activities while maintaining data integrity in Lawson and Excel.

Qualifications

• Five years of accounts payable experience in a computerized environment preferred.
• Two years of supervisor experience required.
• Knowledge of AP processes, 1099 compliance, and tax requirements.

Responsibilities

• Manage accounts payable functions and staff; ensure timely invoice processing and payments.
• Serve as primary liaison between AP and Purchasing; maintain proper documentation and PO matching where applicable.
• Reconcile monthly AP activity, prepare journals, and ensure 1099/vendor tax compliance.
• Maintain vendor W-9 files, assist with year-end audits, and support policy documentation.

Skills

Accounts payable

Leadership

Customer service

Communication

Analytical

Education

Bachelor’s degree in Business Education or related field

Tools

Lawson AP module

Excel

Job description

## Assistant Director of Accounts PayableApply: WA - Renton: Full time: Posted 2 Days Ago: JR102891Pay Range:$57.41 - $80.55This position is responsible for managing the Accounts Payable functions and staff processing invoices in an efficient manner. Ensures that payments to vendors are made timely (i.e., monthly rentals, utilities, and monthly recurring payment, essential in the daily operations of SEARHC). Ensures accuracy and timeliness of AP functions. Coordinates procurement processes with Supply Chain, A/P Director to ensure accuracy of PO matching and payments. Reviews payment requests for proper documentation and accurate coding. Develops and implements new programs and technologies to automate the payables process, and keeps the AP team a high-reliability, high productivity business unit.SEARHC is a non-profit health consortium which serves the health interests of the residents of Southeast Alaska. We see our employees as our strongest assets. It is our priority to further their development and our organization by aiding in their professional advancement.Working at SEARHC is more than a job, it’s a fulfilling career. We offer generous benefits, including retirement, paid time off, paid parental leave, health insurance, dental, and vision benefits, life insurance and long and short-term disability, and more.**Key Essentials Functions and Accountabilities of the Job*** Researches and resolves variances of invoice payments. Handles difficult and or complex inquiries from internal and external customers regarding accounts payable. Ensures that invoices waiting receivers are followed up in a timely manner.* Acts as primary contact between Accounts Payable and Purchasing.* Supervises processing by Accounts Payable department to ensure that invoices are properly authorized for payment, matched to purchase orders where appropriate, paid in a timely manner to maximize terms discounts and that proper documentation is maintained. Performs check runs and reviews final payments for accuracy and authorization.* Enters all data in Lawson to ensure that vendor information is entered accurately for year end 1099 reporting. + Research vendor relationships and 1099 tax information for compliance with IRS regulations. + Maintains vendor W-9 files. + Files year end 1099 tax information with the IRS.* Prepares and reconciles monthly payment on company purchasing card account. Downloads purchasing card ledger from Wells Fargo and reviews for accuracy and verifies proper coding/descriptions are being utilized. + Prepares monthly journal entry in Excel spreadsheet and uploads into the Lawson General Ledger. + Responsible for maintaining purchasing card receipt files.* Ensures that AP documents are destroyed after the retention period has expired, working with an outside source for destruction. Works to create a fully digital records retention moving forward.* Acts as primary contact for Lawson Accounts Payable module problems or questions. + Responsible to keep current on accounts payable software application releases and changes, through published updates and notices. + Communicates and coordinates information on changes with appropriate staff, including Accounting and Supply Chain staff and leadership.**Other Functions*** Responsible for documentation of policies/procedures related to accounts payable processing.* Prepares miscellaneous reports as requested.* Assists with year-end audit as requested.* Prepares AP allocation, and preparation of the AP operating budget.* Other duties as assigned**Additional Details:****Education, Certifications, and Licenses Required*** Bachelor’s degree in Business Education or related field or equivalent work experience – required**Experience Required*** Five years of accounts payable experience in a computerized environment – preferred* Two years of supervisor experience – required**Knowledge of*** Knowledge of accounts payable processing.* Familiarity with 1099 and other tax requirements.* Intermediate level spreadsheet experience.**Skills in*** Basic accounting skills.* Must have excellent customer service skills.* Excellent leadership skills* Financial analytical skills* Communication skills**Ability to*** Ability to research problems, review large volumes of data for accuracy.* Ability to communicate effectively and appropriately (by phone and e-mail) is required.* Must maintain excellent customer service skills and the ability to remain calm in stressful situations.**Position Information:**Work Shift:Exempt