Assistant Director of Academic and Clinical Information Systems

Western University; Pomona (CA); On-site; USD 120,000 - 150,000; Full time

Job summary

Western University of Health Sciences is seeking an Assistant Director of Academic and Clinical Information Systems to lead the College of Dental Medicine’s information systems, academic platforms, databases, reporting tools, and support services.

You will manage requirements gathering, design, development, testing, implementation, and continuous improvement of college systems, while coordinating with WesternU IT, administrators, faculty, and vendors to ensure reliability, security, and

Qualifications

• Knowledge of Windows, macOS, Microsoft 365, hardware and campus platforms.
• Strong SQL, databases, reporting, data extraction, integrations, APIs, automation tools.
• Understanding of information security, data privacy, and RBAC.

Responsibilities

• Provide operational, technical, and project leadership for college information systems.
• Lead requirements gathering, solution design, development, testing, and implementation.
• Coordinate documentation, training, and ongoing support to ensure reliability and usability.
• Collaborate with leadership, faculty, staff, vendors, and IT to align with university priorities.
• Serve as technical lead and service coordinator for college-level systems.

Skills

Windows

macOS

Microsoft 365

SQL

Relational databases

Power Platform

APIs

Data security & privacy

Documentation

Project management

Tools

Canvas

ExamSoft

Zoom

Teams

SharePoint

Job description

Assistant Director of Academic and Clinical Information Systems

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.
At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.
Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Position Title Assistant Director of Academic and Clinical Information Systems

Position Control Number

Position Control Number A04171

Type of Position

Type of Position Administration

Position Status

Position Status Full-time

Department

Department 1950-CDM-Medical Instrument Program

Campus

Campus Western University Campus-Pomona, CA

Position Location

Position Location California

Job Summary

The Assistant Director of Academic and Clinical Information Systems provides operational, technical, and project leadership for the College of Dental Medicine’s information systems, academic technology platforms, databases, internal applications, reporting tools, and technology support services. Reporting to the Director of Information Systems, this position serves as a technical lead and service coordinator for college-level systems used by faculty, staff, students, and administrators.

This role combines application administration, systems analysis, database and reporting support, software development, academic technology support, and IT service management. The Assistant Director participates in requirements gathering, solution design, development, testing, implementation, documentation, training, support, and continuous improvement of college information systems.

The position works collaboratively with college leadership, faculty, staff, students, WesternU IT, academic affairs, clinical operations, vendors, and other university departments to ensure that systems are reliable, secure, user-centered, accessible, and aligned with college and university priorities.

Knowledge, Skills and Abilities

Knowledge:
Technical Acumen:

• Knowledge of Windows, macOS, Microsoft 365, hardware, peripherals, productivity tools, and academic platforms such as Canvas, ExamSoft, Zoom, Teams, SharePoint, and related systems.
• Strong working knowledge of SQL , relational databases, reporting, data extraction, validation, integrations, APIs, automation tools, and Microsoft Power Platform.
• Ability to troubleshoot, document, and resolve hardware, software, application, access, workflow, and data-related issues.
• Understanding of information security, data privacy, role-based access, secure development, and appropriate handling of institutional data.

Skills

Software Development, Systems Analysis, and Project Management

• Ability to gather requirements, document workflows, translate needs into technical solutions, and support systems through the full software development life cycle.
• Ability to design, build, test, deploy, document, and maintain applications, reports, dashboards, automations, integrations, and low-code/no-code solutions.
• Ability to coordinate projects, manage priorities, track deliverables, communicate status, and support successful implementation.
• Ability to create technical documentation, user guides, SOPs, training materials, and knowledge-based content.
• Ability to evaluate processes and recommend technology improvements that increase efficiency, reliability, usability, and service quality.

Service Management and Operational Support

• Knowledge of IT service management, ticketing systems, incident tracking, escalation, documentation, and support metrics.
• Ability to prioritize and resolve support requests based on urgency, impact, academic needs, operational requirements, and service expectations.
• Ability to provide in-person and remote support using diagnostic and remote assistance tools.
• Ability to identify recurring issues, analyze trends, and recommend service improvements.

Abilities

Communication, Collaboration, and Leadership

• Strong communication, interpersonal, customer service, and organizational skills.
• Ability to explain technical concepts to nontechnical users and work effectively with faculty, staff, students, administrators, vendors, central IT, and university partners.
• Ability to work independently, manage multiple priorities, maintain confidentiality, exercise sound judgment, and keep leadership informed.
• Ability to support WesternU’s commitment