Assistant Director, IT Project Portfolio Management

Northern Virginia Community College

Fairfax (VA)

On-site

USD 100,000 - 115,000

Full time

4 days ago

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Job summary

Northern Virginia Community College (NOVA) is seeking an Assistant Director of IT Project Portfolio Management to lead the PMO, govern IT project delivery, and translate institutional priorities into scoped, resourced initiatives. This role reports to the Director of IT Business Operations and collaborates with academic, student services, finance, HR, and facilities.

The position requires directing complex projects, coordinating with analysts and vendors, and ensuring governance, templates, and

Qualifications

Experience managing information technology projects with full life-cycle responsibility.
Experience supervising or leading project management/technical staff.
Experience with enterprise-scale technology projects with multiple stakeholders.
Experience with cloud ecosystems and system modernization concepts.

Responsibilities

Coordinate daily project activities, schedules, deliverables, and status reporting across multiple concurrent projects.
Supervise a small staff while managing the College’s complex technology projects.
Direct technical staff and external vendor resources.
Serve as a bridge between technical and business teams across initiatives.

Skills

Project management

Stakeholder communication

Cloud migrations

Team leadership

MS Office

Jira

Azure DevOps

IT governance

Tools

Jira

Azure DevOps

SharePoint

MS Project

MS Planner

Job description

Assistant Director, IT Project Portfolio Management

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Posting Details

Working Title | Assistant Director, IT Project Portfolio Management

Role Title | Gen Admin Manager I

Role Code | 19223-FP

FLSA | Exempt

Pay Band | 05

Position Number | 28000847

Agency | Northern VA Community College

Division | NV280-VP of College Computing

Work Location | Fairfax County - 059

Hiring Range | $100,000 - $115,000

Emergency/Essential Personnel | No

EEO Category | 3-Technicians

Full Time or Part Time | Full Time

Does this position have telework options? -Telework options are subject to change based on business needs- |

Does this position have a bilingual or multilingual skill requirement or preference? |

Work Schedule | Normal business hours 8:30 am – 5 pm. Occasional work outside these hours may be required to meet operational needs.

Sensitive Position | No

Job Description

General Description:

The Assistant Director of IT Project Management is the leader of the College’s IT Project Management Office. Reporting to the Director of IT Business Operations, the Assistant Director establishes and owns the College’s IT project management practice — methodology, intake, prioritization, governance reporting, and portfolio oversight — and is accountable for the successful delivery of the IT project portfolio. The position operates with substantial independence and partners directly with academic services, student services, finance, human resources, and facilities to translate institutional priorities into scoped, resourced, and successfully delivered projects.

Duties and Tasks

Coordinate daily project activities, schedules, deliverables, and status reporting across multiple concurrent projects.
Supervises a small staff of one to two project management professionals while personally managing the College’s most complex and highest-visibility technology projects.
Directs technical staff drawn from other IT units, functional subject matter experts from across the College, and external vendor resources.
Serve as a communication bridge between technical and business teams, including developers, analysts, product managers, QA, and security.
Support planning, scope clarification, resource coordination, and execution activities—especially for cloud-based initiatives and system transitions.
Track dependencies, risks, issues, and timelines; elevate concerns with clear, actionable recommendations.
Contribute to the creation, improvement, and maintenance of PMO project management governance, standards, templates, dashboards, and documentation.
Provide guidance to ensure consistency in documentation, tracking, reporting, and governance.
Coordinate with business analysts on requirements and with technical teams on dependencies, integration points, and environment readiness.
Communicate project updates to stakeholders with transparency around progress, milestones, risks, and impacts.
Assist with portfolio-level reporting and PMO process improvements to strengthen delivery maturity.
Evaluate technology constraints, system impacts, data considerations, and integration requirements during planning.
Make regular requests from employees for updates and input on college decisions and share feedback with supervisors for inclusion in the NOVA Brief.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

Required KSAs

Ability to manage multiple priorities and a heavy workload in a fast-paced environment. Ability to read, interpret, and communicate project procedures, technical requirements, and business processes. Strong organizational skills with attention to detail, documentation accuracy, and adherence to deadlines. Demonstrated ability to collaborate with technical teams and troubleshoot issues related to project dependencies, system changes, or cloud transitions. Knowledge of core project management practices, software development lifecycle, documentation standards, and governance processes. Excellent written, verbal, and interpersonal communication skills. Ability to work independently and collaboratively as part of a project team. Ability to adapt quickly to changing priorities and work effectively under pressure. Knowledgeable of PMO frameworks and delivery methodologies. Ability to lead cross-functional or matrixed project teams whose members report to other units. Ability to implement and interpret technical policies, processes, or project governance standards. Proficiency in Microsoft suite of products.

Minimum Work Requirements

Experience managing information technology projects, including full life-cycle responsibility for scope, schedule, budget, risk, and stakeholder management.
Experience supervising or serving as a team lead for project management and/or technical staff.
Demonstrated experience managing enterprise-scale technology projects with multiple stakeholder groups.
Experience supporting or coordinating system transitions, digital modernization, or enterprise-level initiatives.
Experience establishing or maturing a project management office, including methodology development and tool implementation.
Experience with tools such as Jira, Azure DevOps, SharePoint, or MS Project/MS Planner.
Experience providing customer service, stakeholder communication, or user support.
Experience with cloud ecosystems (Azure, AWS, SaaS platforms), integration patterns, and system modernization concepts.

Additional Considerations

Experience in higher education or a public sector environment
Experience in a large and complex organization
Experience with TeamDynamix ITSM
Knowledge of industry standards and best practices for ITSM and ESM.
Any specific functional and/or technical training or certification in IT-related sciences.
Certifications or training in project management or IT-related disciplines (e.g., CAPM, PMP, Agile/Scrum, ITIL).

Job Details

Operation of a State Vehicle | No

Supervises Employees | Yes

Required Travel | n/a

Posting Detail Information

Posting Number | CLS_4800P

Recruitment Type | General Public - G

Number of Vacancies | 1

Position End Date (if temporary) |

Job Open Date | 10/09/2026

Job Close Date | 10/23/2026

Open Until Filled |

Agency Website | www.nvcc.edu

Contact Name |

Email |

Phone Number |

Special Instructions to Applicants

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers. At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College. NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program. We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu. NOVA’s Annual Security Reports

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non‑merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I‑9 form and provide documentation of your identity for employment purposes.

Applicant Documents

Required Documents