Assistant Director, Healthcare Programs

University of Chicago; Chicago (IL); Hybrid; USD 58,000 - 65,000; Full time

Job summary

The University of Chicago Booth School of Business seeks an Assistant Director to design, deliver, and improve healthcare program initiatives within the Tolan Center. You will partner with multiple departments, manage a portfolio of programs, and support alumni and external stakeholders.

The role is hybrid, based at Hyde Park with travel to the Gleacher Center and off-campus events. This position is not eligible for employer-sponsored employment authorization, and offers 37.5 hours weekly with a

Qualifications

• Bachelor’s degree in a related field is required.
• Less than 2 years of work experience in a related discipline.
• Proficiency in Microsoft Office and Outlook.
• Strong verbal, written, and presentation skills.

Responsibilities

• Manages a suite of healthcare programs from inception to completion.
• Creates, schedules and publishes digital and social media content to promote center programming.
• Manages events logistics including speakers, registration, venue, catering, travel, and staffing.
• Supports fellowship program selection and event resources.
• Liaise with student groups to plan programming.
• Coordinate with offices to identify partnerships and market programs.
• Process travel reimbursements, payments, budgets, and financial systems.
• Use data to inform program decisions and develop surveys.
• Assist with refining new programming initiatives.
• Represent the center at meetings and events.
• Quality assurance reviews and process improvements.
• Perform other related work as needed.

Skills

Microsoft Office

Outlook

Verbal and written communication

Project coordination

Adaptability

Education

Bachelor’s degree

Tools

AI-enabled workflows

Job description

Department

Booth Faculty Research - Healthcare Programs

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:

• an unmatched faculty.
• degree and open enrollment programs offered on three continents.
• a global body of nearly 56,000 accomplished alumni.
• strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University’s core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Assistant Director supports the design, delivery, and continuous improvement of center programs and events, including but not limited to the Healthcare Speaker Series, Booth Healthcare Fellowship Program, Healthcare Scholar-in-Residence, Healthcare Research Brown Bags, and alumni events. In this role, the Assistant Director partners with other departments, supports cross-campus collaborations, sustains alumni and external stakeholder connections, and advances the Tolan Center’s strategic priorities. In addition to day-to-day management of a portfolio of programs, as a member of a small, high-impact team, the Assistant Director will provide logistical support as needed for other center initiatives. This is a hybrid position, based on the Hyde Park campus with occasional travel to the Gleacher Center and off-campus events.

This position is not eligible for employer-sponsored employment authorization.

Responsibilities

• Manages a suite of healthcare programs from inception to completion.
• Creates, schedules and publishes digital and social media content, such as website content, email newsletter, email campaigns, LinkedIn and Chicago Booth Connect posts, etc., to promote awareness of center programming and enhance perception of Booth as a destination for healthcare research and education.
• Manages financial, operational, and logistical details for events, including coordination of guest speakers, registration, venue and catering, travel and hotels, marketing, and onsite/virtual staffing.
• Supports the Booth Healthcare Fellowship Program, assisting with selection process and contributing to events and resources that meet unique needs of the fellowship cohort.
• Liaise and engages regularly with healthcare-interested student groups, to assist in planning and delivering related student programming.
• As appropriate, liaise with relevant offices and departments (Alumni Relations and Development, Career Services, Admissions, etc.) to identify collaboration opportunities, develop partnerships, market programs and events, support philanthropic efforts, and manage communication with constituents.
• Processes travel reimbursements, supplier/vendor payments, contract requests, and related activities. Assists with tracking expenses, maintaining budgets, and updating financial systems/processes.
• Utilizes data to inform decision-making related to program execution and development, including development and delivery of program evaluation surveys and metrics.
• Under the guidance of the Director, identifies areas of need and contributes to the refinement and evolution of existing and innovative, new programming initiatives, in accordance with Tolan Center for Healthcare goals.
• Actively attends and represents Tolan Center at meetings and events.
• Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• Background in program or project management, events, and/or business administration.
• Advising or mentoring students and managing student-facing programs.
• Demonstrated experience and interest in healthcare.

Technical Skills or Knowledge:

• Proficiency in Microsoft Office and Outlook.
• Learn and gain comfort with new software and AI-enabled workflows.

Preferred Competencies

• Excellent verbal, written, and presentation skills.
• Highly motivated, self-starter and a commitment to professional growth.
• Resourcefulness, creativity and exceptional problem-solving skills.
• Proven ability to work independently.
• Work with frequent interruptions and successfully manage concurrent projects and deadlines.
• Demonstrated organizational, time management, and project coordination skills with keen attention to detail and execute programming efficiently and effectively.
• Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty, and alumni contacts; easily establish rapport and cultivate relationships with individuals both inside and outside of the organization.

Working Conditions

• This position is currently expected to work a minimum three days per week in the office.
• Flexibility to travel locally and staff morning/evening/weekend events.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$58,000.00 - $65,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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