Assistant Director, Healthcare Programs

The University of Chicago; Chicago (IL); Hybrid; USD 58,000 - 65,000; Full time

Job summary

The University of Chicago Booth School of Business is seeking an Assistant Director to support the design, delivery, and continuous improvement of center programs including the Healthcare Speaker Series and Healthcare Fellowship Program. You will partner with other departments, sustain alumni connections, and advance the Tolan Center’s priorities.

This hybrid role is based on the Hyde Park campus with occasional travel to the Gleacher Center and off‑campus events.

Qualifications

• Education: college/university degree in related field.
• Work experience: < 2 years in related discipline.
• Certifications: none specified.

Responsibilities

• Manages healthcare programs from inception to completion.
• Creates and publishes digital content to raise awareness.
• Oversees events with registration, venue, catering, travel, marketing.
• Supports the Booth Healthcare Fellowship Program and related events.
• Liaises with student groups to plan programming.
• Collaborates with Alumni Relations, Career Services, Admissions.
• Processes travel reimbursements and supplier payments.
• Tracks expenses and updates financial systems.
• Uses data to inform program evaluation and decisions.
• Represents the center at meetings and events.

Skills

Project management

Event planning

Communication

Time management

Project coordination

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Department Booth Faculty Research - Healthcare Programs About the Department

The University of Chicago Booth School of Business is the second‑oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline‑based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state‑of‑the‑art learning environment.

Chicago Booth is proud to claim: an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 56,000 accomplished alumni. -strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world‑renowned University of Chicago, Chicago Booth shares the University’s core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Assistant Director supports the design, delivery, and continuous improvement of center programs and events, including but not limited to the Healthcare Speaker Series, Booth Healthcare Fellowship Program, Healthcare Scholar-in-Residence, Healthcare Research Brown Bags, and alumni events. In this role, the Assistant Director partners with other departments, supports cross‑campus collaborations, sustains alumni and external stakeholder connections, and advances the Tolan Center’s strategic priorities. In addition to day‑to‑day management of a portfolio of programs, as a member of a small, high‑impact team, the Assistant Director will provide logistical support as needed for other center initiatives.

This is a hybrid position, based on the Hyde Park campus with occasional travel to the Gleacher Center and off‑campus events. This position is not eligible for employer‑sponsored employment authorization.

Responsibilities

• Manages a suite of healthcare programs from inception to completion.


• Creates, schedules and publishes digital and social media content, such as website content, email newsletter, email campaigns, LinkedIn and Chicago Booth Connect posts, etc., to promote awareness of center programming and enhance perception of Booth as a destination for healthcare research and education.


• Manages financial, operational, and logistical details for events, including coordination of guest speakers, registration, venue and catering, travel and hotels, marketing, and onsite/virtual staffing.


• Supports the Booth Healthcare Fellowship Program, assisting with selection process and contributing to events and resources that meet unique needs of the fellowship cohort.


• Liaise and engages regularly with healthcare‑interested student groups, to assist in planning and delivering related student programming.


• As appropriate, liaise with relevant offices and departments (Alumni Relations and Development, Career Services, Admissions, etc.) to identify collaboration opportunities, develop partnerships, market programs and events, support philanthropic efforts, and manage communication with constituents.


• Processes travel reimbursements, supplier/vendor payments, contract requests, and related activities.


• Assists with tracking expenses, maintaining budgets, and updating financial systems/processes.


• Utilizes data to inform decision‑making related to program execution and development, including development and delivery of program evaluation surveys and metrics.


• Under the guidance of the Director, identifies areas of need and contributes to the refinement and evolution of existing and innovative, new programming initiatives, in accordance with Tolan Center for Healthcare goals.


• Actively attends and represents Tolan Center at meetings and events.


• Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.


• Plans and conducts quality assurance reviews and recommends changes as appropriate.


• Performs other related work as needed.

Minimum Qualifications

• Education: Minimum requirements include a college or university degree in related field.


• Work Experience: Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.


• Certifications: ---

Preferred Qualifications

• Education: Bachelor’s degree.


• Experience: Background in program or project management, events, and/or business administration. Advising or mentoring students and managing student‑facing programs.


• Demonstrated experience and interest in healthcare.

Technical Skills or Knowledge

• Proficiency in Microsoft Office and Outlook.


• Learn and gain comfort with new software and AI-enabled workflows.

Preferred Competencies

• Excellent verbal, written, and presentation skills.


• Highly motivated, self‑starter and a commitment to professional growth.


• Resourcefulness, creativity and exceptional problem‑solving skills.


• Proven ability to work independently.


• Work with frequent interruptions and successfully manage concurrent projects and deadlines.


• Demonstrated organizational, time management, and project coordination skills with keen attention to detail and execute programming efficiently and effectively.


• Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty, and alumni contacts; easily establish rapport and cultivate relationships with individuals both inside and outside of the organization.

Working Conditions

This position is currently expected to work a minimum three days per week in the office.

Flexibility to travel locally and staff morning/evening/weekend events.

Hiring Details

Drug Test Required. No Health Screen Required. No Motor Vehicle Record Inquiry Required.

Pay Range $58,000.00 - $65,000.00.

Benefits Eligible: Yes.

FLSA Status: Exempt.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world. We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/