Assistant Director, Fraternity and Sorority Life

Youngstown State University; Youngstown (OH); On-site; USD 52,000 - 76,000; Full time

Job summary

Youngstown State University is seeking a dedicated professional to lead and oversee Fraternity & Sorority Life initiatives. The role focuses on developing leadership programs, coordinating workshops, and guiding councils and members.

You will chair award committees, supervise student workers, and act as a principal advisor to multiple Greek organizations on campus. The position requires strong organizational, communication, and data-analysis skills to improve services and compliance with

Qualifications

• Bachelor’s degree in a related field with 2+ years of relevant experience or an associate degree with 4+ years of relevant experience.
• Strong knowledge of fraternity and sorority life and campus policies.
• Ability to design and deliver training materials and supervise student workers.

Responsibilities

• Provide ongoing leadership development and training opportunities to the Fraternity & Sorority Life community, including coordinating workshops, trainings, and retreats for Advisors, Council Leaders, Presidents, and Members.
• Chairs the Fraternity & Sorority Life Award Selection Committee, including recruiting committee members, implementing the call for applications/nominations, and leading the award selection process.
• Serve as primary Fraternity & Sorority Life advisor; provide direct supervision and guidance to the Fraternity & Sorority Community; serve as faculty/staff advisor for Interfraternity Council, Panhellenic Council, and National Pan-Hellenic Council.
• Manage administration, record keeping, and membership recruitment process of Greek Letter organizations; distribute Grade Reports.
• Meet regularly with councils, Greek life presidents and members, alumni, advisors, and regional and national organization representatives.
• Advise Greek Campus Life and Order of Omega; assist in planning Greek Week, Greek Convocation, Order of Omega Honor Roll, and Greek Sing.
• Review and update policy annually to ensure compliance with university, state, or national organization policies.
• Lead or guide lower-level workers; design and deliver training materials for the department.
• Analyze complex data sets and prepare reports with recommendations for leadership.
• Participate in or lead complex projects with implementation plans and resources.

Skills

Leadership development

Training & workshops

Project management

Supervision & mentoring

Data analysis & reporting

Communication with stakeholders

Education

Bachelor's degree in related field

Associate's degree with 4+ years experience

Job description

Essential Functions and Responsibilities:

Provides ongoing leadership development and training opportunities to the Fraternity & Sorority Life community, including coordinating workshops, trainings, and retreats for Advisors, Council Leaders, Presidents, and Members.

Chairs the Fraternity & Sorority Life Award Selection Committee, including recruiting committee members, implementing the call for applications/nominations, and leading the award selection process.

Serves as primary Fraternity & Sorority Life advisor; provides direct supervision and guidance to the Fraternity & Sorority Community; serves as faculty/staff advisor for Interfraternity Council, Panhellenic Council, and National Pan-Hellenic Council.

Manages the administration, record keeping, and membership recruitment process of Greek Letter organizations; distributes Fraternity & Sorority Life Grade Report and individual chapter grade reports.

Meets and/or communicates, on a regular basis, with councils, Greek life presidents and members, alumni, advisors, and regional and national organization representatives, both current and prospective.

Advises Greek Campus Life and Order of Omega Greek Honor Society. Assists in planning and implementing Greek Week, Greek Convocation, Order of Omega Honor Roll, and Greek Sing.

Reviews, edits, and updates policy annually to ensure compliance with university, state, or national organization policies.

Acts as a lead worker; provides functional guidance to lower-level workers.

Designs and delivers training materials and/or other supporting documentation necessary for the operation of the assigned area.

Analyzes complex data sets and prepares comprehensive reports with recommendations for leadership.

Researches and recommends process improvements for departmental operations on a routine or regular basis. Evaluates effectiveness and recommends enhancements of services.

Participates and/or leads complex projects, including implementation plans, timelines, and resource requirements.

Coordinates daily tasks related to one or more assigned components of overall programs and/or services as assigned.

Regularly communicates with supervisor and other staff, including student workers, as required or needed in the completion of daily tasks in support of overall goals and objectives.

Prepares and maintains accurate records of daily tasks in accordance with applicable policies and procedures and assures timely communication with supervisor, staff, and students where appropriate.

Gathers data and prepares reports and other information/documentation for supervisory review?related to programs and/or services, or one or more assigned components.

Prepares for and attends events.

Remains informed of current developments and procedures pertinent to duties; participates in staff development activities; attends meetings, conferences, and other events.

Other Functions and Responsibilities:

Assists with training new hires.

Equipment Operated:

Computer and all other standard office equipment.

Work Schedule:

Typically, Monday through Friday, and occasional evenings/nights and weekends.

Supervision Exercised:

May exercise supervision over student employees and graduate assistants.

Reports to:

Associate Director, Kilcawley Student Union Programming

Required Certifications, Training, and/or Licensures:

None.

Sponsorship and/or Work Authorization Status:

This position is not eligible for sponsorship.

Knowledge, Skills, and Abilities:

Knowledge of: university policies and procedures*; office practices and procedures; department/division goals and objectives*; department/division policies and procedures*; workplace safety practices and procedures*; English grammar and spelling; records management; office management; project management.

Skill in: use of office equipment; typing, data entry; computer operation; use of computer software and other programs applicable to the assigned department/division*.

Ability to: deal with problems involving several variables within familiar context; define problems, collect data, establish facts, and draw valid conclusions; determine material and equipment needs; calculate fractions, decimals, and percentages; compile and prepare reports; use proper research methods to gather data; understand a variety of written and/or verbal communications; prepare accurate documentation; maintain records according to established procedures; effectively interact with personnel and public to answer routine questions; train or instruct others; move quickly and effectively from one task to another; work independently and in a team environment; develop and maintain effective working relationships.

(*) Developed after employment.

Minimum Qualifications:

At least a bachelor’s degree in a related field with two or more years of relevant experience; OR an associate’s degree in a related field with four or more years of relevant experience.

Preferred Qualifications:

Experience in advising and/or facilitating fraternity and/or sorority life organizations.

Physical Requirements:

In accordance with the U.S. Department of Labor physical demands strength ratings, this position will perform sedentary work.

Sedentary:

work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time but may involve walking or standing for brief periods of time. Jobs may be defined as Sedentary when walking and standing are required only occasionally, and all other Sedentary criteria are met.