Assistant Director for Local General Administration ADMINISTRATIVE PROGRAM MANAGER II

State of Maryland; Maryland; Hybrid; USD 90,000 - 110,000; Full time

Benefits offered by this job

Telework eligible

Health insurance

Job summary

Maryland Department of Human Services seeks a senior manager to lead the Local General Administration unit in Talbot County. You will set standards, goals and schedules for fiscal operations, front desk operations, and admin services, and supervise staff to ensure efficient, compliant processes.

You will oversee automation, IT assets, audits, and fiscal closeouts while coordinating with stakeholders. Strong leadership, communication, and analytical skills are essential.

Qualifications

• Bachelor’s degree required in accounting, finance, business administration or related field.
• Four years of administrative or professional work experience with two years supervising experience.
• Experience overseeing operations, applying rules/regulations, and developing policies.

Responsibilities

• Lead LGA staff to maintain and improve program operations.
• Direct automation activities ensuring policy compliance.
• Manage agency technology equipment inventory and security monitoring.
• Direct fiscal operations ensuring compliance with regulations.
• Oversee audit processes and responses.
• Oversee annual fiscal closeouts, payroll operations, and FMIS activities.

Skills

Interpersonal skills

Organizational skills

Leadership

Communication (oral & written)

Advanced MS Excel

Education

Bachelor’s degree (Accounting, Finance, Business Administration or related)

Tools

MS Office

Google Docs/Sheets

AI platforms (Gemini, Copilot)

Job description

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.

We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. This is a Management Service position that serves at the pleasure of the Appointing Authority. Previous applicants do not need to reapply.

GRADE

20

LOCATION OF POSITION

Maryland Department of Human Services

Talbot County Department of Social Services

301 Bay Street, Unit#5

Easton, MD 21601

Main Purpose of Job

This position provides leadership and managerial support to the staff of the Talbot County Department of Social Services Local General Administration unit. The position is part of the executive staff of the agency and is expected to work in a dynamic and collaborative mode with all relevant stakeholders. The purpose of this position is to establish standards, goals and schedules for LGA, including all Fiscal Operations, Front Desk Operations, and Administrative Services, setting priorities and evaluating effectiveness of both staff and processes.

POSITION DUTIES

• Leads, manages, and directs through supervision LGA staff to ensure maintenance and continuous improvement of program operations.
• Directs all automation activities to include compliance with applicable policies and procedures.
• Manages agency technology equipment inventory, maintenance and repair, coordination of excess property operations for Technology equipment as appropriate, supervises security monitoring program and the computer network specialist.
• Directs the fiscal operations of the agency to ensure compliance with all federal, state, local, and departmental regulations.
• Oversight of audit processes and responses.
• Annual fiscal closeouts, payroll operations, and FMIS fiscal activity of proper security and internal control.

Minimum Qualifications

Education: Bachelor’s degree from an accredited university or college. Accounting, Finance, Business Administration or related fields.

Experience: Four years of experience administrative staff or professional work. Two years of supervising experience; One year of experience must have involved one or more of the following: overseeing and coordinating the general operations of a unit of employees, applying rules and regulations, developing policies and procedures.

Desired or Preferred Qualifications

• One year of experience working with accounting & finance systems such as FMIS; developing and monitoring budgets in government agency.
• One year of experience working with procurement, fleet or facilities operations for a Local Dept
• One year of experience using computer software such as Microsoft Office (Word, Excel, etc.) and Google (Docs, Sheets, etc.) including A.I. platforms such as Gemini or Copilot; Advanced skill level in MS Excel is a plus
• One year of experience managing and leading all DHS Compliance and Regulatory audit activities, such as OIG, and ensuring proper internal controls are in place.
• Possess strong interpersonal, organizational and leadership skills.
• Possess excellent oral and written communication skills.

Selection Process

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

Previous applicants do not need to reapply.

Benefits

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave - ten (10) days of accumulated annual leave per year.
• Sick Leave - fifteen (15) days of accumulated sick leave per year.
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays - State employees also celebrate at least thirteen (13) holidays per year.
• Pension - State employees earn credit towards a retirement pension.
• Positions may be eligible for telework.