Assistant Director, Athletics Facilities and Event Management

Saint-Joseph; Philadelphia (Philadelphia County); On-site; USD 40,000 - 45,000; Full time

Job summary

Saint Joseph’s University is seeking an Assistant Director for Athletics Facilities and Event Management to oversee daily operations for 21 intercollegiate programs. You will prepare facilities for events, supervise student staff, and serve as primary event manager for home competitions, coordinating with internal and external partners.

The role requires a Bachelor’s degree, 2–4 years of experience in a competitive athletic environment, strong organizational skills, and the ability to work

Qualifications

• Bachelor's degree required.
• 2–4 years in a highly competitive education-based athletic environment preferred.
• Experience in game management and maintaining facilities preferred.
• Strong interpersonal, organizational, and communication skills.

Responsibilities

• Prepare athletics facilities for events, including setup, breakdown, staff, and support services.
• Conduct safety inspections of athletics areas.
• Coordinate with University facilities, housekeeping, and third parties to ensure clean, safe facilities.
• Assist with parking, security, and operational issues for home competitions.
• Manage access controls and coordinate with Public Safety as needed.
• Enforce facility hours and policies; coordinate event timing.
• Recruit, train, and supervise game operations student staff.
• Schedule facilities for intercollegiate programs and other uses.

Skills

Interpersonal skills

Organizational skills

Communication skills

Problem solving

Technology proficiency

Education

Bachelor's Degree

Job description

Position Title:Assistant Director, Athletics Facilities and Event ManagementTime Type:Full timePosition Summary and Qualifications:The Assistant Director for Athletics Facilities and Event Management is responsible for assisting with the daily operations and management of practice, competition, and other activities for the 21 intercollegiate athletics programs at Saint Joseph’s University. The Assistant Director will assist with monitoring and preparing facilities and equipment for clean, safe, and high-quality functionality, training and supervising student staff, and serving as the primary event manager for home competitions as assigned. The position requires a proactive approach to event management and coordinating with internal and external partners, and will assist in athletics facilities maintenance and equipment room operations as needed.Essential Duties and Responsibilities:Prepare athletics facilities for internal and external events, including setup, breakdown, staffing, and support services as needed.Conduct regular safety inspections of athletics areas as assigned by the Director of Athletics Facilities and Event Management.Coordinate with University facilities, housekeeping, contracted third parties, etc. to ensure facilities and associated equipment are clean, safe, and properly maintained.Assist in coordinating with campus partners on parking, security, and other operational issues related to home athletics competitions.Responsible for requesting appropriate access levels for all staff and students as needed; work with the Office of Public Safety to update access and troubleshoot issues as they arise.Implement and enforce facility hours of operation, access/use policies and procedures, and scheduled timing for programming and events.Recruit, train, schedule, evaluate, and oversee payroll for all game operations student staff.Understand and enforce the Lower Merion zoning regulations.Serve as the primary event manager for multiple sports as assigned.Problem solve issues any that arise, including working with athletic trainers and others to manage all safety issues involving weather and injuries.Provide exceptional customer service to students, staff, campus partners and guests, and help to foster and maintain an inclusive environment that is welcoming to all.Assist in the scheduling of athletics facilities for use by intercollegiate athletics programs, club sports, intramurals, recreation programming, and other internal and external use.Assist with monitoring the scheduling, use, and maintenance of SJU fleet vehicles.Support and collaborate with business operations, facilities, and game management staff members as needed.The successful candidate will be required to obtain CPR, motor vehicle safety certification, and other job-related certifications.The person who holds this position has been classified as a Campus Security Authority under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act).Minimum Qualifications:RequiredBachelor's Degree and 2-4 years of experience in a highly competitive education-based athletic environment.Previous experience in game management.Previous experience in managing and maintaining athletics facilities.Strong interpersonal, organizational, and communication skills.Ability to utilize and leverage technology to increase effectiveness and efficiency in completing tasks inherent to this role (documentation/reporting, scheduling, signage, etc.).High-level problem-solving and critical thinking skills, strong attention to detail.Ability to adapt, prioritize tasks, and be decisive in a fast-paced, dynamic environment and under pressure.Ability to establish and maintain positive and effective working relationships with diverse constituents.Understanding the need for a customer service-focused approach.Adherence to NCAA and member conference rules and regulations.Availability to work events in the evenings and weekends, as required for event management responsibilitiesPreferredExperience in a Division I athletics department.Previous experience in facilities, game management, and supervising staff.Understand and appreciate the role and importance of facilities and event management in the student experience and the recruiting process.Physical Requirements and/or Unusual Work Hours:Ability to lift equipment or other heavy items (50-75 pounds), work in various environmental conditions, and otherwise be able to appropriately prepare facilities and equipment for practice, competition, and special events.Must be able and willing to work long days, nights, and weekends as neededPay Transparancy:The estimated pay range for this position is $40,000-$45,000 Offered salary will be commensurate with work experience and educational background. Click here to learn more about the University's approach to pay and benefits transparency.Notice to Out of State Applicants:Saint Joseph’s University may only consider applicants from Pennsylvania, New Jersey, New York (not including New York City zip codes), and Delaware (Delaware residents must regularly be present for over 50% of work time on an SJU campus). If an employee must relocate to meet these conditions, financial assistance may be available but is not guaranteed.Saint Joseph’s University is a private, Catholic, Jesuit institution and we expect members of our community to be knowledgeable about – and to make a positive contribution to – our mission. Saint Joseph’s University is an equal opportunity employer that seeks to recruit, develop and retain a talented and diverse workforce. The University is committed to the diversity of its faculty and staff so that our students, our disciplines and our community as a whole can benefit from the multiple perspectives it offers. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. EOESaint Joseph’s University prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail [e-mail], visit Campion Student Center suite 243, or call 610-660-1145. To learn more about the University’s Title IX policies, the process for filing a report or formal complaint of sex discrimination, sexual harassment, or other form of sexual misconduct, and the University’s response to reports and/or formal complaints, please visit www.sju.edu/titleix . Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights .Applicant Information & DisclosuresPlease review this article of important information pertaining (but not limited) to: Background checks, the Form I-9, Equal Opportunity Employment (EOE), and Title IX.Pay Transparency & Benefits OverviewRead more about the university's approach to pay and benefits transparency .