Assistant Director, Alumni Engagement

University of Louisville; United States; On-site; USD 70,000 - 90,000; Full time

Job summary

University of Louisville is seeking an Assistant Director of Alumni Engagement to cultivate and deepen connections with alumni and donors across local, national, and global levels. The role coordinates engagement efforts in alignment with Philanthropy & Alumni Engagement goals and collaborates with Dean's Office, Development, Donor Experience, and Communications teams to strengthen alumni support.

The position emphasizes data-driven outreach, event planning, and collaboration across campus to

Qualifications

• Bachelor's degree in a related field or an equivalent combination of education and experience.

Responsibilities

• Develop and implement alumni engagement strategies to cultivate relationships.
• Utilize CRM data to plan engagement activities across assigned schools.
• Coordinate and lead alumni and donor recognition programs in collaboration with Donor Experience.
• Plan and execute alumni-focused events aligned with fundraising goals.
• Meet with university leadership to review engagement plans and leverage data points.

Skills

CRM software

Data analysis

Microsoft Office

Education

Bachelor's degree

Job description

Department:

Location:

Belknap Campus Time Type:

Full time Worker Type:

Regular Job Req ID:

R109650 Minimum Requirements:

Bachelor's degree in a related field or an equivalent combination of education and experience. Grade 6 (Salaried) Position Description:

Position Description:

The Assistant Director, Alumni Engagement at the University of Louisville will play a pivotal role in cultivating meaningful connections with assigned school/college alumni and donors, ensuring strengthening of a deep connection with alumni locally, nationally and globally with the school. This position will coordinate and champion the overall alumni engagement, in coordination with Philanthropy & Alumni Engagement (PAE) goals, of assigned school/colleges. This position will work in coordination with the overall strategic plan for PAE while developing intense alumni outreach as outlined by data driven reports/metrics. This position will work in coordination with assigned development colleagues to coordinate outreach/engagement efforts that align with philanthropic goals. This position will manage and collaborate on all outward facing events and activities that cultivate future and current alumni engagement while working collaboratively with Dean's Office staff, Program Directors, Office of Philanthropy & Alumni Engagement staff, faculty, and other members of the campus community.

Two positions available.

Essential Duties and Responsibilities

Alumni and Donor Engagement

• Develop and implement strategies/activities to cultivate and maintain strong relationships with alumni and coordinate transfer of donor leads to appropriate Development Officers
• Utilize data from CRM to strategically outline all engagement efforts for assigned school/colleges
• Develop and implement acknowledgement and recognition programs for alumni and donors - as needed - in coordination with Donor Experience.
• Coordinate the planning and execution of events that facilitate alumni and donor recognition and engagement. Collaborate with the Dean's Office, Development, Donor Experience and the Alumni Office to ensure coordination of alumni and donor-related activities.
• Coordinate and lead all outreach/engagement efforts in coordination with Dean and PAE Leadership.

Alumni Relations Management

• Identify missing alumni information to enhance the CRM database.
• Serve as liaison with current Alumni Council(s) - if applicable
• Collaborate with local and national alumni to identify opportunities for alumni involvement in assigned school/college programs, events, and volunteer opportunities.
• Organize and coordinate alumni-focused events that support engagement and fundraising while providing optimal alumni experiences with fundraising initiatives for assigned school/college.
• Identify and develop compelling narratives that highlight alumni success stories. Coordinate and collaborate with PAE and school/college communications and marketing specialists - as needed - to share broadly.
• Meet one on one with alumni/donors to expand individual engagement opportunities with assigned school/college.

Administrative Support

• Coordinate events and support interactions/communications with alumni that align with assigned school/college in coordination with PAE events, Communications/Marketing and Donor Experience. Utilize CRM to build and track all engagement events.
• Utilize CRM to track all interactions and engagement with alumni/donors.
• Meet annual metrics through individual visits, programming, and events that align with dean and university priorities and strategic plans, securing volunteers to fill impactful and mutually beneficial roles.
• Meet with Dean/Leadership regularly, in collaboration with assigned Development colleagues, to review engagement plan and identify targeted outreach utilizing key data points.
• Advise university and departmental leadership on opportunities for their involvement with specific engagement events and programming with top alumni volunteers.
• Assist as needed on all special projects as outlined by the Senior Director of Alumni Engagement.
• Vigorous work ethic, sound judgment, solid integrity, demonstrated initiative, appropriate professional attitude and personality to work effectively with colleagues, University representatives and partners, senior University officials and volunteer leaders.

Competencies

• Self-driven and goal oriented. Ability to handle multiple priorities in an organized fashion. High level of communication and interpersonal skills in dealing with internal and external constituents.
• Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.), including the ability to create professional documents, maintain best practices in calendar management, and perform data analysis.
• Strong general computer skills, including file management, data entry, and use of common business software applications. Ability to effectively use email platforms, virtual meeting software (e.g., Microsoft Teams, Zoom) for professional communication and collaboration. Ability