Assistant Director, Alumni Engagement

University-of-Louisville; Louisville (KY); On-site; USD 70,000 - 95,000; Full time

Job summary

University of Louisville seeks an Assistant Director of Alumni Engagement to cultivate strong relationships with school/college alumni and donors at local, national, and global levels. The role coordinates outreach aligned with the school’s philanthropic goals and works with the PAE team to execute events and recognition programs.

The position supports engagement across Dean’s Office, faculty, and campus partners, driving data-driven outreach and ensuring impactful alumni experiences and

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Experience in alumni engagement, donor relations, or higher education preferred.
• Strong data analysis and CRM experience.
• Excellent communication and interpersonal skills.
• Ability to plan and coordinate events with multiple stakeholders.

Responsibilities

• Develop and implement strategies to cultivate and maintain relationships with alumni and donors.
• Coordinate planning and execution of alumni and donor events.
• Utilize CRM data to outline engagement efforts and track metrics.
• Collaborate with Dean’s Office and other units to align with philanthropic goals.
• Meet annual engagement targets and report on progress.

Skills

Alumni engagement

Event planning

Data analysis

CRM data management

Microsoft Office

Education

Bachelor's degree in related field

Tools

CRM software

Microsoft Office

Job description

Department:Location:Belknap CampusTime Type:Full timeWorker Type:RegularJob Req ID:R109650Minimum Requirements:Bachelor's degree in a related field or an equivalent combination of education and experience. Grade 6 (Salaried)Position Description:The Assistant Director, Alumni Engagement at the University of Louisville will play a pivotal role in cultivating meaningful connections with assigned school/college alumni and donors, ensuring strengthening of a deep connection with alumni locally, nationally and globally with the school. This position will coordinate and champion the overall alumni engagement, in coordination with Philanthropy & Alumni Engagement (PAE) goals, of assigned school/colleges. This position will work in coordination with the overall strategic plan for PAE while developing intense alumni outreach as outlined by data driven reports/metrics. This position will work in coordination with assigned development colleagues to coordinate outreach/engagement efforts that align with philanthropic goals. This position will manage and collaborate on all outward facing events and activities that cultivate future and current alumni engagement while working collaboratively with Dean’s Office staff, Program Directors, Office of Philanthropy & Alumni Engagement staff, faculty, and other members of the campus community.Two positions available.Essential Duties and ResponsibilitiesAlumni and Donor EngagementDevelop and implement strategies/activities to cultivate and maintain strong relationships with alumni and coordinate transfer of donor leads to appropriate Development OfficersUtilize data from CRM to strategically outline all engagement efforts for assigned school/collegesDevelop and implement acknowledgement and recognition programs for alumni and donors – as needed – in coordination with Donor Experience.Coordinate the planning and execution of events that facilitate alumni and donor recognition and engagement. Collaborate with the Dean’s Office, Development, Donor Experience and the Alumni Office to ensure coordination of alumni and donor-related activities.Coordinate and lead all outreach/engagement efforts in coordination with Dean and PAE Leadership.Alumni Relations ManagementIdentify missing alumni information to enhance the CRM database.Serve as liaison with current Alumni Council(s) – if applicableCollaborate with local and national alumni to identify opportunities for alumni involvement in assigned school/college programs, events, and volunteer opportunities.Organize and coordinate alumni-focused events that support engagement and fundraising while providing optimal alumni experiences with fundraising initiatives for assigned school/college.Identify and develop compelling narratives that highlight alumni success stories. Coordinate and collaborate with PAE and school/college communications and marketing specialists – as needed – to share broadly.Meet one on one with alumni/donors to expand individual engagement opportunities with assigned school/college.Administrative SupportCoordinate events and support interactions/communications with alumni that align with assigned school/college in coordination with PAE events, Communications/Marketing and Donor Experience. Utilize CRM to build and track all engagement events.Utilize CRM to track all interactions and engagement with alumni/donors.Meet annual metrics through individual visits, programming, and events that align with dean and university priorities and strategic plans, securing volunteers to fill impactful and mutually beneficial roles.Meet with Dean/Leadership regularly, in collaboration with assigned Development colleagues, to review engagement plan and identify targeted outreach utilizing key data points.Advise university and departmental leadership on opportunities for their involvement with specific engagement events and programming with top alumni volunteers.Assist as needed on all special projects as outlined by the Senior Director of Alumni Engagement.Vigorous work ethic, sound judgment, solid integrity, demonstrated initiative, appropriate professional attitude and personality to work effectively with colleagues, University representatives and partners, senior University officials and volunteer leaders. CompetenciesSelf-driven and goal oriented. Ability to handle multiple priorities in an organized fashion. High level of communication and interpersonal skills in dealing with internal and external constituents.Demonstrated proficiency in Microsoft Office Suite (Outlook, Word, Excel, etc.), including the ability to create professional documents, maintain best practices in calendar management, and perform data analysis.Strong general computer skills, including file management, data entry, and use of common business software applications. Ability to effectively use email platforms, virtual meeting software (e.g., Microsoft Teams, Zoom) for professional communication and collaboration. Ability to maintain accurate electronic records and work with CRM systems.Ability to quickly learn and adapt to new software platforms, systems, and digital tools as required. Understanding of basic data security principles, including safe handling of sensitive information and adherence to organizational IT policies.High integrity, judgement, and courage of convictionsMaintain self-awareness, understanding the impact of self on othersStrong evidence of ability to function in an environment of complexity, uncertainty, and change managementNatural sense of curiosity regarding individuals and industry, with a skill to uncover connections, networks, and interestsA tolerance for the inevitable ambiguity that typifies a large university*Please include a cover letter along with your resume** Please note that the anticipated start date for this position is January 5, 2027, or later .Philanthropy & Alumni Engagement is committed to creating campus environments that support the success of all students and employees. We believe that employees who feel valued and respected will create policies, programs, practices, research agendas, and services that effectively meet the needs and exceed the expectations of our student population.Benefits - The University of Louisville has an exceptional benefits package; to learn more about our benefits, please visit HERECompensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].