Assistant Director, Alumni Engagement

The Chronicle Of Higher Education, Inc.; Clayton (MO); On-site; USD 61,000 - 68,000; Full time

Benefits offered by this job

Medical, dental and vision plans

Retirement benefits

Educational fee discounts

Job summary

The Chronicle of Higher Education, Inc. is seeking an Assistant Director of Alumni Engagement to lead programs and communications that boost alumni engagement with the university.

You will work with the Alumni Engagement team, campus partners and volunteers to implement key engagement initiatives aligned with strategic goals. Responsibilities include planning events, managing volunteers, budgeting, and collaborating with donors and departments.

Qualifications

• Bachelor's degree or equivalent plus 4+ years of related experience.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational, project management and communication abilities; ability to manage multiple tasks and deadlines.
• Ability to maintain confidentiality of sensitive information.

Responsibilities

• Lead and direct operational activities, programs and communications to increase alumni engagement.
• Plan and manage alumni events and programs, including budgeting and coordination with volunteers and campus partners.
• Prepare reports, presentations, and data analyses; enter data into CRM and generate insights for decision making.

Skills

Organizational skills

Project management

Communication skills

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Hiring Department

Alumni Activities

Job Description

JOB SUMMARY

Reporting to the Director, Alumni Engagement, the Assistant Director, Alumni Engagement is responsible for leading and directing operational activities, programs and/or communications strategies related to increasing alumni engagement with UMSL. This position will work closely with the Alumni Engagement team, campus partners and the UMSL Alumni Association volunteers to implement key alumni engagement programs that support the university’s strategic goals.

PRIMARY RESPONSIBILITIES

Alumni Engagement & Relationship Development 35%

• Works with Director of Alumni Engagement to develop and execute strategically aligned alumni engagement plans utilizing a combination of data analysis and university priority setting resources.
• Collaborates with Advancement colleagues, faculty, and staff to develop and maintain alumni engagement and affinity programs within identified colleges and departments.
• Identifies alumni to participate in programs and attend events and coordinate follow-up with Alumni Engagement Officer.
• Identifies and refers alumni and friends to appropriate giving programs: annual giving, mid-level giving, major and planned gifts. In some cases, they may solicit alumni directly.
• Sources and applies new and emerging best practices and industry standards to achieve personal and team goals.

Alumni Event and Program Management 35%

• Plans events and activities that connect alumni to the University and to each other aligned with Campaign and Strategic Plan priorities.
• Leads Alumni Volunteer programming including identifying impactful volunteer opportunities across campus; works to communicate opportunities to and recruit interested alumni.
• Optimizes and works within a defined budget for events and programs, adhering to all UM System, UMSL, and Advancement purchasing policies. Tracks expenditures towards budget and submits and pays invoices and bills in a timely and accurate manner.
• Serves as liaison and leads assigned UMSL Alumni Association committees including setting agendas and meeting materials, writing and submitting meeting minutes and facilitating action items.

Planning, Performance & Execution 30%

• Participates in assigned university leadership‑level meetings on campus and Alumni Association board meetings, with the ability to fully represent the Office of Alumni Engagement and the UMSL Alumni Association through effective meeting preparation, management, and communications.
• Prepares and delivers presentations to internal and external groups; articulates messages, ideas and information effectively in both written and verbal communications.
• Enters contact reports and other data into CRM in a timely and accurate manner. Critically evaluates data and pulls reports to utilize for decision making.
• Travels locally and regionally for alumni meetings and activities. Update project plans with status updates on assigned activities including escalating blocks to project managers as needed.
• Achieve annual performance goals in collaboration with thesupervisor, demonstrating progress toward strategic engagement and advancement objectives.

As with all positions, other job‑related responsibilities may be performed as needed to support departmental and campus‑wide needs.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Work is performed in a variety of environments with regular interaction with alumni, current and prospective donors, and community leaders. The role requires travel, evenings, and weekends, and the ability to maintain professionalism and composure in potentially stressful situations. The position involves sustained attention, multitasking, decision-making, and clear judgment.

SUPERVISORY RESPONSIBILITIES

None

Shift

40 hours per week/M-F; some nights and weekends required.

Minimum Qualifications

"A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

• Strong organizational, project management and communication skills (both verbal and written); an ability to communicate complex issues and maintain open communication channels with relevant stakeholders.
• Proficiency with Microsoft applications (Word, Excel, PowerPoint).
• High level of initiative, proven ability to work independently, attention to detail, good time‑management skills and ability to work within deadlines.
• Ability to maintain confidentiality around sensitive and private data.
• Ability to take direction and work collaboratively within a team and university setting.

Anticipated Hiring Range

$61,000-68,000

Grade: GGS-011

University Title: ADVANCEMENT ASSISTANT DIRECTOR

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Sponsorship Information

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short‑and‑long‑term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of Human Resources at [e-mail].