Assistant Director

01 Philadelphia College of Osteopathic Medicine; Pennsylvania; On-site; USD 45,900 - 56,100; Full time

Benefits offered by this job

Total rewards package for health and career

Reasonable accommodations for ADA-qualified disabilities

Job summary

01 Philadelphia College of Osteopathic Medicine is seeking an Assistant Director of Admissions. In this role, you will coordinate the application process for programs at the Philadelphia Campus and represent the institution at various events, including open houses and webinars.

The successful candidate will have at least three years of admissions experience, preferably in a graduate setting. A Bachelor’s degree is required, with a Master’s preferred, and the salary for this role starts at $51,000, reflecting PCOM's commitment to competitive compensation.

Qualifications

• A minimum of three years of experience working in Admissions or related field.
• Preferred experience with CRM software and project management.

Responsibilities

• Coordinate the application process and provide admissions support.
• Represent the institution at various events.
• Organize recruitment activities for academic programs.
• Implement the approved student recruitment plan.

Skills

Strong analytical and communication skills

Ability to work in a collaborative environment

Excellent organizational skills

Flexibility to anticipate change

Ability to meet deadlines

Commitment to work effectively with a diverse constituency

Creativity

Collaboration

Adaptability

Emotional intelligence

Education

Bachelor’s degree (B.A. or B.S.) or equivalent

Master’s degree preferred

Tools

CRM software

Project management tools

Job description

Job Title

Assistant Director – Admissions

Location

Philadelphia Campus

Essential Duties and Responsibilities

• Coordinate the application process for Philadelphia campus programs and provide admissions process support for all academic programs as assigned.
• Represent the institution at graduate/professional school fairs, private visits, open houses, information sessions, online webinars, chats, and networking events either alone or with faculty and/or program chairs.
• Meet with prehealth advisors and speak to prehealth groups at undergraduate/graduate institutions.
• Organize, develop, and track virtual, on‑campus, and off‑campus recruitment activities for select academic programs on the Philadelphia Campus.
• Organize, conduct, and oversee candidate interview processes for select academic programs.
• Assist in mentoring Student Ambassadors.
• Develop electronic and written correspondence to prospects, applicants, admits, and confirmed applicants through email, the CRM platform, and other communication channels.
• Develop relationships and communication with select graduate program directors and support them in their admissions decision‑making processes.
• Review, analyze, and rate applications of students applying for admission.
• Counsel prospective students for all programs.
• Conduct information sessions for visitors and may conduct campus tours.
• Implement the approved student recruitment plan for the assigned campus and work closely with all admissions staff regarding admissions functions and processes requiring coordination between campuses.
• Work collaboratively with Admissions leaders and team members to identify technical opportunities for improving system efficiency.
• Engage with higher education professional organizations to identify new trends, best practices, and opportunities to streamline.
• Assist in the support of Student Ambassador organizations.
• Participate in continuing education, professional organizations, seminars and workshops, reading current literature, and maintaining professional contacts in the community.
• Maintain and monitor statistical data regarding campus/program applicant pool from inquiry to matriculant (all stages of admissions funnel).
• Provide ongoing support to department team members and FCA members.
• Maintain confidential records.
• Perform other duties as assigned.

Core Competencies

• Strong analytical and communication skills, both verbal and written.
• Ability to work in a collaborative environment and be comfortable working with different teams at various levels.
• Excellent organizational skills and multitasking ability.
• Flexibility to anticipate change and ensure the organization is positioned to succeed.
• Ability to meet deadlines, handle and prioritize simultaneous requests, and manage laterally and upwards.
• Commitment to work effectively with a diverse constituency.
• Durable skillsets: creativity, collaboration, adaptability, and emotional intelligence.

Required Skills and Experience

Experience: A minimum of three years of experience working in Admissions or a related field, preferably in a graduate or professional school setting.

Preferred experience with CRM software and project management.

Physical Demands

Occasionally lifts supplies and equipment. Manual dexterity and mobility. Ability to travel for attendance as outlined in above responsibilities during the week/weekend; some evening work is occasionally required.

Education and Certifications

Bachelor’s degree (B.A. or B.S.) or equivalent combination of education and experience required; a Master’s preferred.

Valid driver’s license and good driving record with no restrictions.

Compensation

Starting Salary: $51,000. The referenced salary range is based on PCOM good faith belief at the time of posting. Actual compensation may vary based on geographic location, work experience, market conditions, education/training, and skill level.

PCOM offers a total rewards package that supports employees’ health, life, career, and retirement.

Equal Employment Opportunity

PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices.

Reasonable Accommodations

PCOM provides reasonable accommodations for individuals with ADA‑qualifying disabilities who need assistance in completing the online application and/or the hiring process.