Facilities and Events Coordinator

Dartmouth College; Hanover (NH); On-site; USD 32,000 - 39,000; Full time

Job summary

Dartmouth College seeks a Facilities and Events Coordinator to contribute to the day-to-day oversight of facilities management and event operations on campus in Hanover, NH. You will coordinate space, supplies, work orders, and event details, ensuring safety and quality across DCARD facilities.

The role requires a high school diploma or equivalent, and at least 2 years in a coordinator/operations role, with strong organization, communication, and time management skills; willingness to work

Qualifications

• High school diploma or equivalent required.
• At least 2 years of experience in coordinator/operations roles.
• Proven track record of managing multiple projects in a fast-paced environment.
• Strong organizational and communication skills are essential.
• Ability to work with diverse groups including staff, students, and external partners.
• Willingness to work flexible hours including evenings, weekends, and holidays.

Responsibilities

• Assist in day-to-day oversight of facilities management.
• Quality control walkthroughs of DCARD facilities and daily upkeep.
• Submit and follow up on work orders to FO&M; coordinate office moves.
• Coordinate office space moves with FO&M; manage mailroom and supplies.
• Oversee mailroom operations; ensure copy room/kitchenette tidiness.
• Serve as primary event manager for multiple home varsity contests; oversee event staff.
• Coordinate game day staff and facilities for events; ensure proper setup.
• Handle emergencies on-site and assist with crowd control.
• Demonstrate commitment to diversity, inclusion, and teamwork.
• Performs other duties as assigned.

Skills

Organizational skills

Communication skills

Multi-tasking

Budgeting

Physical strength

Attention to detail

Critical thinking

Customer service

Teamwork

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Facilities management software

Job description

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Position Title

Position Title Facilities and Events Coordinator

Position Number

Position Number 0000000

Hiring Range Minimum

Hiring Range Minimum $23.00

Hiring Range Maximum

Hiring Range Maximum $28.00

Location of Position

Hanover, NH

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Position Purpose

Assists in the day-to-day oversight of facilities management

Required Qualifications

Education:

• High school diploma or equivalent required

Experience:

• At least 2 years of experience in coordinator/operations role
• Proven track record of successfully managing multiple projects and tasks simultaneously
• Experience working in a fast-paced, dynamic environment

Skills:

• Strong organizational and communication skills
• Ability to work effectively with diverse groups, including staff, students, and external partners
• Ability to prioritize tasks, manage time, and meet deadlines
• Basic math skills, including ability to manage budgets and track expenses
• Physical ability to lift, carry, and move supplies and equipment as needed
• Strong attention to detail and problem-solving skills
• Ability to think critically and make sound judgments
• Strong customer service skills, including ability to handle conflicts and complaints
• Ability to work independently and as part of a team
• Strong time management and prioritization skills

Technical Skills:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Basic knowledge of facilities management software (e.g., maintenance tracking, inventory management)

Other:

• Availability to work flexible hours, including evenings, weekends, and holidays
• Ability to handle emergency situations, including injuries and weather-related issues

Preferred Qualifications

Certifications/Licenses:

• First Aid/ CPR certification (or willingness to obtain)
• Basic Life Support ( BLS ) certification (or willingness to obtain)
• Familiarity with OSHA regulations and safety protocols

Other

• At least 2 years of experience in facilities operations or event management, or a combination of both
• Bachelor’s degree in a related field (e.g., facilities management, event management, hospitality) preferred
• Familiarity with event management software and systems (e.g., ticketing, scheduling)
• Basic knowledge of facilities management principles, including maintenance, upkeep, and safety protocols
• Familiarity with event management software and systems (e.g., ticketing, scheduling)

FLSA Non-Exempt

Employment Category Temporary Full Time

Must be willing and able to work nights and weekends.

Department Contact Phone Number 603-646-5666

Department Contact for Cover Letter Alan Reed, Associate Athletics Director of Athletics Facilities & Operations

Contact's Phone Number [e-mail]

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Facilities Operations – 50%

• Assists in the day-to-day oversight of facilities management.
• Quality control walkthroughs of DCARD facilities, including daily walkthroughs to ensure proper function, tracking preventative maintenance opportunities, and assessing cleanliness and custodial performance.
• Assist in the submission of work orders to FO&M, as well as work order data collection and follow-up.
• Assist in the coordination of office space moves with FO&M.
• Manages and stocks the department office supplies, ensures the mailroom supply is stocked and in the proper area.
• Oversee all aspects of the mailroom (distribution of Hinman Mail, USPS , FedEx, UPS etc.).
• Ensure the tidiness and cleanliness of the copy room/kitchenette.

Event Management – 40%

• Serves as a primary event manager for multiple, home varsity contests.
• Directs, supervises, and coordinates all facets of athletics event management with input from their supervisor(s) while overseeing event management staff.
• Coordinates game day staff, including officials and coaches to ensure adequate personnel for game operations and to support visiting teams.
• Facilitates the development and implementation of policies and procedures that contribute to high quality varsity athletics events for both the participants and the spectators.
• Works with head coaches to understand home events, needs and preferences.
• Ensures proper facility and equipment set-up for events.
• Coordinates and helps execute special DCARD events, including but not limited to, AD’s BBQ , Celebration of Excellence, Holiday Party, All-Staff meetings, DAAB meetings.
• Coordinate with event workers to ensure that their responsibilities are clear, and duties are being performed properly.
• Handle any emergencies on-site (injury on field, weather issue), assist with crowd control (act as a liaison with Dartmouth Safety and Security and Hanover Police, when applicable) and troubleshoot.

Other Duties as Assigned – 10%

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.

Required Documents

• Cover Letter
• Resume

Optional Documents

• Additional Document #1

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you learn about this employment opportunity?
  • Current Dartmouth employee (Please specify full name below)
  • Word of mouth
  • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
  • [e-mail] email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
  • Recruiter (Please specify full name or event below)
  • abilityJOBS
  • Chronicle of Higher Education
  • Glassdoor
  • Handshake
  • HigherEdJobs
  • HigherEdMilitary
  • Indeed
  • Inside Higher Ed
  • LinkedIn’s Job Board
  • RecruitMilitary
  • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
  • Other (Please specify below)
• If you selected other above, please indicate where you first heard about the opportunity:
  • NCAA Marketplace
  • DI Ticker
  • Collegiate Sports Connect
  • NACDA
  • Women Leaders in Sports
  • College Sports Communications
• If you would like to add more information to your answer, please specify here:

  (Open Ended Question)

• * Are you willing and able to work nights and weekends?
  • Yes
  • No

Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph 603.646.3411 | [e-mail]

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