Assistant Development Officer, Penn Medicine

University of Pennsylvania

United (PA)

On-site

USD 56,000 - 66,000

Full time

3 days ago

Be an early applicant

Get a reply from this employer

Your resume and cover letter, tailored to exactly what they’re hiring for.

Get past ATS filters

Benefits offered by this job

Health, Life, and Flexible Spending

Tuition benefits

Retirement plans

Flexible work hours

Wellness programs

Professional development

Job summary

University of Pennsylvania in Philadelphia, PA, seeks an Assistant Development Officer for Penn Medicine to support life-cycle fundraising. You will work with three Major Gift Officers to plan, coordinate, and implement development efforts across seven clinical departments, writing and editing donor communications and coordinating stewardship activities.

The role includes coordinating annual appeals, designing materials, and collaborating with faculty and administrative staff to maintain timely

Qualifications

Bachelor of Science and 1 to 2 years of relevant experience in fast-paced office environment, preferably in institutional development, with exposure to prospect management, annual giving, major gifts, volunteer management, and stewardship or equivalent combination of education and experience is required.
Strong administrative experience and the ability to establish objectives and organize a successful approach to achieving program goals.
Solid computer skills required: familiarity with prospect management databases, virtual meeting platforms, report writing aptitude, web sites, internet, word processing, etc. Proficiency in preparation of numeric- and text-laden spreadsheets, Microsoft Office Suite (PowerPoint, Excel, etc.)
Creativity is important to the role as it often requires translating information into templates or formatted documents that are appealing to a donor or program. Graphic design experience is not required, but a familiarity with InDesign, Photoshop or Adobe Creative Suite is strongly encouraged.
Ability to work independently, as well as collaboratively as part of a goal-oriented team.
Excellent oral and written communication and interpersonal skills.
Superior attention to detail and organization skills in an environment where accuracy and timely completion of tasks is critical to maintaining faculty and donor satisfaction.
Capability to handle complex and highly confidential information.
Ability to travel both locally and nationally, must be willing to work evenings and weekends for special events/meetings.
Valid driver's license required.
Ability to lift 25 lbs. or less.

Responsibilities

Stewardship Writing and Project Management. Produce and/or coordinate stewardship reports and activities for donors with communications staff and gift officers including annual reports, thank you and outreach letters, e-communications, and recognition pieces such as plaques and donor listings. This includes writing responsibilities and support with design and formatting. For larger stewardship reports, and following direction of gift officers, this position will serve as a project manager to ensure deadlines are met.
Proposal/Solicitation Writing and Coordination. Responsible for drafting select gift proposals for individuals and assisting gift officers with planning for and drafting corporate and foundation grant applications. This position also plays a lead role in planning, executing, and reporting on annual appeals and mailings throughout the year.
Collateral Material Creation. Working alongside their manager and gift officers, this role will be responsible for first drafts of many information pieces, including designing one-pagers, slide decks, and other collateral materials. This role will attend faculty meetings, keep notes and help draft materials to be used for lay-audiences. Creation of these materials are a team effort, and this role plays an integral part of streamlining the process and adhering to timelines.
Volunteer Involvement. Serve as a key team member managing volunteer Leadership Councils/External Advisory Boards that meet regularly. Working with the gift officers who staff the Councils, provide assistance with the production of materials, faculty speaker preparation, and logistical arrangements as needed. Liaise with colleagues working with Councils across the office to employ best practices.
Faculty Relations. This role works alongside three gift officers to record notes and action items from meetings with faculty. They will work closely with the administrative and support staff for the faculty to coordinate meetings and enhance relationships. When needed, this role will draft briefing materials for faculty and institutional leadership.
Donor Relations. Work collaboratively with Penn Medicine gift officers, donor relations, and communications to help ensure that the process of donor acknowledgments by key faculty takes place. Coordinate with donor relations staff to ensure accurate recording of gifts and communication with donors and departments. At times, this role could serve as a contact for gift processing, donor requests, and more.
Prospect Identification and Management. Work collaboratively with major gifts team to provide support in the identification, cultivation, and management of prospects and donors. This includes managing systems to organize/keep records of identified prospects as well as producing and analyzing reports.
Special Events. Work with the major gift and institutional events team to help plan, staff, and coordinate meetings and special events related to prospect/donor activity as needed.

Skills

Excellent communication skills

Strong administrative experience

Interpersonal skills

Education

Bachelor of Science

Tools

Microsoft Office Suite (PowerPoint, Excel, Word)

Job description

Assistant Development Officer, Penn Medicine

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Posted Job Title

Assistant Development Officer, Penn Medicine

Job Profile Title

Assistant Development Officer A

Job Description Summary

Reporting to the Director of Development, UPHS Life Cycle, theAssistant Development Officer (ADO) serves as an instrumentalmember of the University of Pennsylvania Health System (UPHS)development team working to advance specified clinical fundraisingprograms at Penn Medicine. The ADO works in partnership with threeMajor Gift Officers to plan, coordinate, and implement developmentefforts for defined areas currently including seven clinicaldepartments and divisions. The ADO serves as a content partner andproject manager, taking on writing and design responsibilities fordonor and faculty proposals, update reports and communications. TheADO has opportunities to work with clinical directors (almostexclusively Penn Medicine faculty/physicians), senior leveladministrators, and volunteers to meet funding goals.

Job Responsibilities:

Stewardship Writing and Project Management. Produce and/orcoordinate stewardship reports and activities for donors withcommunications staff and gift officers including annual reports,thank you and outreach letters, e-communications, and recognitionpieces such as plaques and donor listings. This includes writingresponsibilities and support with design and formatting. For largerstewardship reports, and following direction of gift officers, thisposition will serve as a project manager to ensure deadlines aremet.
Proposal/Solicitation Writing and Coordination. Responsible fordrafting select gift proposals for individuals and assisting giftofficers with planning for and drafting corporation and foundationgrant applications. This position also plays a lead role inplanning, executing, and reporting on annual appeals and mailingsthroughout the year.
Collateral Material Creation. Working alongside their managerand gift officers, this role will be responsible for first draftsof many information pieces, including designing one-pagers, slidedecks, and other collateral materials. This role will attendfaculty meetings, keep notes and help draft materials to be usedfor lay-audiences. Creation of these materials are a team effort,and this role plays an integral part of streamlining the processand adhering to timelines.
Volunteer Involvement. Serve as a key team member managingvolunteer Leadership Councils/External Advisory Boards that meetregularly. Working with the gift officers who staff the Councils,provide assistance with the production of materials, facultyspeaker preparation, and logistical arrangements as needed. Liaisewith colleagues working with Councils across the office to employbest practices.
Faculty Relations. This role works alongside three giftofficers to record notes and action items from meetings withfaculty. They will work closely with the administrative and supportstaff for the faculty to coordinate meetings and enhancerelationships. When needed, this role will draft briefing materialsfor faculty and institutional leadership.
Donor Relations. Work collaboratively with Penn Medicine giftofficers, donor relations, and communications to help ensure thatthe process of donor acknowledgments by key faculty takes place.Coordinate with donor relations staff to ensure accurate recordingof gifts and communication with donors and departments. At times,this role could serve as a contact for gift processing, donorrequests, and more.
Prospect Identification and Management. Work collaborativelywith major gifts team to provide support in the identification,cultivation, and management of prospects and donors. This includesmanaging systems to organize/keep records of identified prospectsas well as producing and analyzing reports.
Special Events. Work with the major gift and institutionalevents team to help plan, staff, and coordinate meetings andspecial events related to prospect/donor activity as needed.

Qualifications

Bachelor of Science and 1 to 2 years of relevant experience infast-paced office environment, preferably in institutionaldevelopment, with exposure to prospect management, annual giving,major gifts, volunteer management, and stewardship or equivalentcombination of education and experience is required.
Strong administrative experience and the ability to establishobjectives and organize a successful approach to achieving programgoals.
Solid computer skills required: familiarity with prospectmanagement databases, virtual meeting platforms, report writingaptitude, web sites, internet, word processing, etc. Proficiency inpreparation of numeric- and text-laden spreadsheets, MicrosoftOffice Suite (PowerPoint, Excel, etc.)
Creativity is important to the role as it often requirestranslating information into templates or formatted documents thatare appealing to a donor or program. Graphic design experience isnot required, but a familiarity with InDesign, Photoshop or AdobeCreative Suite is strongly encouraged.
Ability to work independently, as well as collaboratively aspart of a goal-oriented team.
Excellent oral and written communication and interpersonalskills.
Superior attention to detail and organization skills in anenvironment where accuracy and timely completion of tasks iscritical to maintaining faculty and donor satisfaction.
Capability to handle complex and highly confidentialinformation.
Ability to travel both locally and nationally, must be willingto work evenings and weekends for special events/meetings.
Valid driver's license required.
Ability to lift 25 lbs. or less.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Development and Alumni Relations

Pay Range

$55,962.00 - $66,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.
Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.
Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.
Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.
University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.
Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.
Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.
Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.