Assistant Dean, Administrative Operations

The New School; Tyrone (Blair County); On-site; USD 112,000 - 117,000; Full time

Benefits offered by this job

Health insurance

Retirement plan (TIAA)

Tuition waiver for dependents

Paid vacation and holidays

Transit benefit

Job summary

The New School is seeking an Assistant Dean of Administrative Operations for Parsons, Mannes, Jazz, and Drama. You will design and streamline administrative workflows, supervise staff across college operations, and implement onboarding and offboarding processes to ensure seamless knowledge transfer and continuity.

You will report to the Vice Dean and collaborate with the Dean’s office to implement systems, policies, and best practices across multiple schools.

Qualifications

• Bachelor’s degree required.
• Three years of administrative leadership and staff management experience.
• Strong communication skills.
• Able to handle multiple tasks under pressure with accuracy and poise.
• Proficient in office software and database systems.

Responsibilities

• Oversee hiring, training, and development of administrative staff.
• Assist the Vice Dean with day-to-day operations, funding tracking, and internal communications.
• Lead meetings with calendars, agendas, and minutes.
• Collaborate on evaluating projects including sponsorships, awards, contests and events.
• Develop onboarding/offboarding procedures to ensure knowledge transfer and continuity across Parsons.
• Coordinate with Parsons leadership and Provost Office on systems and process improvements.

Skills

High-level communication

Task management

Organizational skills

Interpersonal service

Attention to detail

Ability to work under pressure

Collaboration

Education

Bachelor’s degree

Tools

Google Drive

MS Office

Online databases

WorkDay

Job description

Join The New School

At The New School, we redefine the boundaries of education, creativity, and innovation. Founded in 1919 and located in the heart of New York City, we are home to over 8,500 students from over 100 countries, offering more than 135 degree and diploma programs across our renowned colleges, including Parsons School of Design, The New School for Social Research, Eugene Lang College of Liberal Arts, Parsons Paris, and the College of Performing Arts. Our progressive, interdisciplinary approach has earned us recognition as one of the most forward-thinking institutions in the world.

POSITION/ROLE OVERVIEW

Parsons, Mannes, Jazz, and Drama, seeks a full-time Assistant Dean of Administrative Operations. The Assistant Dean will develop administrative processes ensuring clarity, consistency, and integrity of Parsons’ school-based operations teams. They will be responsible for orchestrating the efficient production of workflow that accurately reflects the policies and procedures of the New School. This will involve streamlining processes across the college that are required to work more effectively, overseeing deadlines, and providing creative input for a variety of stakeholders. The Assistant Dean of Administrative Operations will be responsible for developing and collaboratively implementing the right tools, resources, and people, to deliver on specific projects or achieve specific goals. They will work closely with the college’s administrative teams including but not limited to area-based Operations leadership and Program Administrators. Their focus will be improving the effectiveness of existing operations and projects through active engagement and resource management. This position is also responsible for creating new onboarding and offboarding procedures for entering and existing staff members in order to successfully conduct knowledge transfer procedures and maintain continuity across Parsons. This position will report directly to the Vice Dean of Academic Operations and Planning and will require close collaboration with colleagues in the Dean’s office for implementing systems and process improvements.

CORE CAPABILITIES, PRIMARY DUTIES, AND RESPONSIBILITIES

Administrative and Financial Stewardship

• Working directly with the area-based operations leadership team, to oversee the hiring, training, and professional development of the administrative staff.
• Assist the Vice Dean of Academic Operations and Planning with day-to-day operational tasks, including, management, allocation, tracking of operating funds, and internal communications.
• Conduct and manage meetings for the area-based administrative staff including calendaring, agenda distribution, and recording and distributing of meeting minutes.
• Work closely with the Academic Leadership and Administrative leadership to assess the viability, development, and implementation of all special projects including sponsorships, academic awards, contests, and events.
• Troubleshoot internal area-based operations challenges that impact programs or work processes and work with Course Planning, Part-time Faculty Affairs, and Academic Leadership to address.
• Serve as key liaison between Parsons and the Provost Office with regard to Teaching Assistants and Teaching Fellows.
• Supports building and maintaining systems and best practices across Parsons, Mannes, Jazz, and Drama.
• Working directly with the Vice Dean of Academic Operations and Planning, to integrate and organize the growing administrative structures across the college in adherence of university policies and processes.

Team Leadership

• Strategic planning, implementation, and assessment of workflow across all five schools at Parsons.
  • Streamline communications and provide metrics and visibility including, but not limited to creating universal honorarium and other operations expense protocols
  • Create school-based staff onboarding/offboarding and faculty orientations, ongoing administrative staff professional development, meetings, and team activities
• Responsible for developing opportunities for community building and individual training and development programming across Parsons in order to foster a productive, welcoming, and inclusive cultural environment.
• Represent Parsons Academic Operations team in all collective bargaining regarding the 1205 Professional unit.
• Supervises all area-based Operations leads. Overseeing staffing structures and issues within the school-based teams.

QUALIFICATIONS

• Bachelor’s degree.
• Minimum of three years of demonstrated experience with administrative team oversight and management.
• High-level communication skills required.
• Demonstrated experience in diverse administrative functions in a fast-paced, detail-oriented environment
• Ability to work well under pressure, take initiative, and follow through on multiple tasks while maintaining a high degree of accuracy, speed, and poise.
• Excellent task-management, organizational, and interpersonal service skills.
• High level of proficiency in Google Drive, MS Office, and online database systems.
• Familiarity with WorkDay would be beneficial.

WORK MODE

This position is primarily in-person and is based on campus to support effective in-person collaboration and engagement. #LI-ONSITE

SALARY RANGE

$112,000 - $117,000 per annum

WHY JOIN US?

This is an extraordinary opportunity to work closely with a visionary leader and contribute meaningfully to a forward-thinking institution that’s reshaping the future of higher education. You’ll be at the nexus of strategy, operations, and innovation in a role that grows with your impact.

BENEFITS AT THE NEW SCHOOL

The New School is committed to supporting the well-being and success of our faculty and staff. We offer a comprehensive benefits package designed to meet the diverse needs of our employees and their eligible dependents. Highlights include:

Health & Wellness

• Comprehensive medical, dental, and vision coverage
• Employee Assistance Program (EAP)

Financial Wellness

• Retirement plan administered by TIAA
• Qualified Transportation Expense Plan

Work-Life Balance

• Paid vacation and sick leave, with accruals starting on your first day
• Paid holidays and floating holidays
• Workmode & Telework Policy (if applicable)

Professional Growth

• Career advancement and professional development opportunities
• Access to university programs, lectures, and events featuring world-renowned speakers and organizations
• Tuition waiver benefit for eligible employees and dependents

Additional Perks

• Employee discounts with local vendors and service providers

We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, creed, religion or belief, national or ethnic origin, citizenship status, marital or domestic partnership status, sexual orientation, sex, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. The New School recognizes and values the benefits of a diverse workforce.

We look forward to receiving your application!