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Assistant Coordinating Manager

NYC Health + Hospitals

New York (NY)

On-site

USD 54,000

Full time

2 days ago

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Job summary

Join NYC Health + Hospitals as an Assistant Coordinating Manager to oversee the implementation of inventory systems and support the materials team. This role emphasizes project management within a healthcare setting, ensuring compliance with policies while enhancing operational efficiency. A bachelor’s degree and relevant experience are essential for this mid-senior level position.

Benefits

Comprehensive Health Benefits

Retirement Savings and Pension Plans

Loan Forgiveness Programs

Paid Holidays and Vacation

College tuition discounts and professional development

Qualifications

1 year of full-time experience in supervisory or administrative capacity in management systems.
A satisfactory combination of education, training, and experience.

Responsibilities

Implement and maintain the 2-Bin Barcoded Periodic Automated Replenishment (PAR) inventory systems.
Provide direction to the materials team and prepare status reports.
Manage customer requests and maintain the 2-Bin program.

Skills

Project Management

Inventory Systems

Education

Baccalaureate Degree in Business Administration, Community Health, Psychology or related discipline

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NYC Health + Hospitals provided pay range

This range is provided by NYC Health + Hospitals. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$53,370.00/yr - $53,370.00/yr

Marketing Statement

NYC Health + Hospitals/Coler is an 815-bed nursing facility with a 5-Star CMS Quality Rating located on Roosevelt Island, nestled between Manhattan and Queens. Coler offers long term and subacute care, rehabilitation, and a dedicated memory care unit, comprised of 150 beds featuring an acclaimed music and memory program. The facility features a robust rehabilitation therapy program with expansive gym space for residents. Coler also offers full time physician staff, psychiatry, dental services, an onsite 8-chair dialysis den for hemodialysis, and on-site medical clinics to meet the clinical needs of its residents.

From more than 600 Nursing Homes, Coler ranks #5 in Newsweek’s Best Nursing Homes in New York 2024; and also received a 2024 Silver Beacon Award for Memory Care.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

Position Overview: Under the direction of the Associate Director of Central Supply, is responsible for the implementation of 2-Bin Barcoded Periodic Automated Replenishment (PAR) inventory systems, which vary in complexity and magnitude across the System and for the maintenance and upkeep of the 2-Bin program. Follows standard work processes, procedures, and instructions and ensures optimal utilization of resources and compliance with applicable NYC Health + Hospitals policies and procedures, state and federal rules and regulations and safety policies. In addition, will assist with Over the Counter medication system.

Responsibilities

Provides direction and support to the materials team ensuring the team is informed of all project changes, decisions, etc. that may affect the success of the project.
Prepares status reports with key stakeholders which may include timelines, resource needs, and potential obstacles for each step of the project.
Utilizes standard project management tools and summary documents to track and communicate status of projects.
Implements PAR inventory systems across the System using barcoded labels and 2-Bin systems; transports and processes excess supplies post-install.
Assesses current inventory, including physical inventory.
Designs new PAR systems using the existing PAR Model; measures and plans layout of current space to be converted to 2-Bin.
Works with local and central supply chain staff, at various levels, on the creation of a PAR facility plan, which includes, but is not limited to, the number of PARs needed, the establishment of a timeline, and the identification of necessary resources (e.g., handheld devices, shelving, label printers). Communicates with leadership on all status updates, required resources assistance and barriers.
Maintains all aspects of the 2-Bin program through the daily management system (OMS) and adheres to OMS to ensure that the program functions efficiently by upholding standards, performing maintenance on nodes, and effectively and efficiently addressing customer needs.
Performs regular audits and maintenance of nodes and maintains all data records associated with maintenance.
Retrofits equipment based on supply area need, including but not limited to, building carts, operating a drill press, cable-tying/cutting and using other hand-held power tools.
Manages customer requests and concerns through an appropriate process and responds to customer inquiries and/or complaints concerning inventories and products.
Creates and maintains strong relationships in clinical areas, where 2-Bin is implemented, works with all impacted staff and explains processes to clinicians and support teams.
Utilizes the Dashboard for daily work and creating reports for clinical and support teams, as needed.
Trains end-users on Mobile Inventory or GHX purchasing.
Produces the PAR Item Master and hand-off to the PeopleSoft ERP Build Team.
Participates in regular team huddles to ensure operations meet the needs of the end-users. Attends and/or participates in relevant meetings, training and quality assurance/performance improvement (QA/PI) activities, as required.
Create orders for Over the Counter (OTC) Cardinal Health System.
Performs related duties, as directed.

Minimum Qualifications

A Baccalaureate Degree from an accredited college or university in Business Administration, Community Health, Psychology or related discipline with one year of full-time experience in a supervisory or administrative capacity in business management systems, general administration, health care and medical/patient systems administration; or,
A satisfactory combination of education, training and experience.

Department Preferences

How To Apply

If you wish to apply for this position, please apply online by clicking the "Apply for Job" button

NYC Health and Hospitals offers a competitive benefits package that includes:

Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
Retirement Savings and Pension Plans
Loan Forgiveness Programs for eligible employees
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
College tuition discounts and professional development opportunities
Multiple employee discounts programs

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Full-time

Job function

Job function
Administrative
Industries
Hospitals and Health Care

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